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Vendor Neutral Managed Service - food

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northumberland County Council
County Hall, Morpeth
For the attention of: Karyn Wilson
NE61 2EF Northumberland
Telephone: +44 1670622359

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Northumberland County Council
County Hall, Morpeth
For the attention of: Karyn Wilson
NE61 2EF Northumberland
Telephone: +44 1670533126
Fax: +44 1670534158
Internet address:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Vendor Neutral Managed Service - food
II.2)Type of contract and place of delivery or of performance
Service category No 11: Management consulting services [6] and related services

NUTS code UKC21

II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Northumberland County Council wishes to appoint a Neutral Vendor Managed Service, who will be required, in liaison with the Council,
- to administer the procurement and selection process of food and drinks suppliers,
- professionally manage the commercial relationship with those suppliers and manage contract pricing and quality to ensure the delivery of best value for money throughout the life of the Contract(s).
The term "Vendor Neutral Managed Service” means the appointed Contractor does not supply the food contracts themselves and must be neutral in selecting Food and Food related Suppliers and as such shall act at all times to obtain ‘best value' for the Council and achieve the highest quality of Service from suitably competent food suppliers complying with the Specification. A key role of the Contractor will be to negotiate with Food Suppliers to obtain better value for NCC and encourage competition between all food suppliers.
Additionally, the Neutral Vendor Managed Service will be expected to deliver process improvements through the provision of on-line management information, ordering and invoicing, advice and support to the Council on issues related to food products, and to the food industry in general.
The Council administers a number of food contracts which are taken up by a number of schools and other establishments within the county. The food requirements are diverse in nature and therefore it is expected that the arrangements put in place will be capable of meeting user needs across the Council and associated organisations.
The Council's current food spend is approximately GBP 3 m a year, within which annual spend on the following categories currently exceeds the threshold specified in the Public Contract Regulations, therefore requiring to be advertised on OJEU.
Those expressing an interest will be expected, as part of the tendering process, to demonstrate their experience in managing end to end public sector procurement process. The organisations will need to have the proven ability to deliver Contracts which are fully compliant with EU Procurement Directives where necessary, the UK Public Contract Regulations and the Council's Contract Standing Orders.
NOTE: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(MT Ref:96960)
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: