Planned preventative maintenance of gas fired boilers and burners.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Doncaster Borough Council
College Road
For the attention of: Andrew Sparrow
DN1 3AJ Doncaster
UNITED KINGDOM
Telephone: +44 1302737243
E-mail:
Fax: +44 1302737840
Internet address(es):
General address of the contracting authority: http://www.doncaster.gov.uk
Electronic access to information: https://scms.alito.co.uk
Electronic submission of tenders and requests to participate: https://scms.alito.co.uk
Further information can be obtained from: The Council's Supplier and Contract Management System
College Road
Contact point(s): https://scms.alito.co.uk
DN1 3AJ Doncaster
UNITED KINGDOM
Internet address: https://scms.alito.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Council's Supplier and Contract Management System
College Road
Contact point(s): https://scms.alito.co.uk
DN1 3AJ Doncaster
UNITED KINGDOM
Internet address: https://scms.alito.co.uk
Tenders or requests to participate must be sent to: The Council's Supplier and Contract Management System
College Road
Contact point(s): https://scms.alito.co.uk
DN1 3AJ Doncaster
UNITED KINGDOM
Internet address: https://scms.alito.co.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Planned preventative maintenance of gas fired boilers and burners.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Main site or location of works, place of delivery or of performance: Throughout the Borough of Doncaster.
Main site or location of works, place of delivery or of performance: Throughout the Borough of Doncaster.
NUTS code UKE31
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Planned preventative maintenance of gas fired boilers and burners within the Council’s schools and public buildings.
II.1.6)Common procurement vocabulary (CPV)
50712000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
in days: 90 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Planned preventative maintenance of gas fired boilers and burners within Public Buildings1)Short description
Annual service of gas fired boilers/burners within the Council’s public buildings and call out.
2)Common procurement vocabulary (CPV)
50712000
3)Quantity or scope
Schedule of buildings to be issued with tender documents.
4)Indication about different date for duration of contract or starting/completion
in days: 90 (from the award of the contract)
5)Additional information about lots
Tenderers are invited to apply for one or more than one lot.
Lot No: 2 Lot title: Planned preventative maintenance of gas fired boilers and burners and call outs for schools within the Doncaster Borough
1)Short description
The scope of the contract is to carry out the annual service of gas fired boilers/burners for schools within the Doncaster Borough.
2)Common procurement vocabulary (CPV)
50712000
3)Quantity or scope
Schedule of buildings to be issued with tender documents.
4)Indication about different date for duration of contract or starting/completion
in days: 90 (from the award of the contract)
5)Additional information about lots
Tenderers are invited to apply for one or more than one lot.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
All information will be contained in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
All information will be contained in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
All information will be contained in the tender documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Provision of relevant information as requested within section 3 of the invitation to tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Provision of relevant information as requested within section 3 of the invitation to tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Provision of relevant information as requested within section 3 of the invitation to tender documents.
Provision of relevant information as requested within section 3 of the invitation to tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: All information will be contained in the tender documentation.
Objective criteria for choosing the limited number of candidates: All information will be contained in the tender documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
DMBC/12 27990
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 28.12.2012 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.12.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017.
Estimated timing for further notices to be published: 2017.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Tenderers should be aware that TUPE may apply.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Doncaster Borough Council Corporate Procurement Team
College Road
DN1 3AJ Doncaster
UNITED KINGDOM
E-mail:
Telephone: +44 1302860444
Internet address: http://www.doncaster.gov.uk
Fax: +44 1302737840
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: In accordance with Regulation 47 of the Public Contracts Regulations 2006, the Council will incorporate a minimum of a 10 - calendar day standstill period starting from the date when the award decision notification is despatched to bidders. This period allows unsuccessful bidders to seek further de-briefing from the Council before the Contract is entered into. Applicants have until midnight of the second working day of the standstill period for their additional debriefing requests to reach the Council. A response to such a request must be provided to the bidder by a minimum of 3 working days before the expiry of the standstill period. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No.5) provide for the aggrieved parties who have been harmed, or at risk of harm as a consequence of the breach of the procurement rules to bring an action to the High Court. Any such action must be brought promptly and in any event within 3 months of the date when the grounds of the complaint first arose. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Council to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Court to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
Doncaster Borough Council Head of Procurement
College Road
DN1 3AJ Doncaster
UNITED KINGDOM
E-mail:
Telephone: +44 1302860444
Fax: +44 1302737840
VI.5)Date of dispatch of this notice:
31.10.2012