NW1095 Supply of Office Furniture and Chairs.
Contract notice - utilities
Supplies
Section I: Contracting entity
Northumbrian Water Ltd
Northumbrian Water Limited, Boldon House, Wheatlands Way, Pity Me
Contact point(s): Procurement
For the attention of: Laura McMain
DH1 5FA Durham
UNITED KINGDOM
Telephone: +44 1913016102
E-mail:
Fax: +44 1913016269
Internet address(es):
General address of the contracting entity: www.nwl.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Purchase
Main site or location of works, place of delivery or of performance: Including but not limited to the Northumbrian Water Ltd operating area in the North East England, and Essex and Suffolk operating areas in the South East of England.
NUTS code UKC14
39110000, 39130000, 39120000
Tenders may be submitted for one or more lots
Task Chair.
- Must be a swivel chair.
- Must be on 5 castors.
- Available with and without arms which are adjustable.
- The seat height, seat depth and backrest height must be adjustable.
NWL currently use an Orangebox Joy High back chair so would look to purchase this or a similar product.
Meeting room chair.
- Must be stackable.
- Available with arms.
- Available on glides.
- Fabric upholstery.
NWL currently use Orangebox X10-CA Upholstered Stacking Cantilever Armchair so would look to purchase this or a similar product.
Please note that all chairs must comply with the relevent BS quality standards.
Office Furniture - below are NWL current standard products.
Work Station Criteria.
Variations from the outlined criteria must be identified during the manufacturer’s submission.
General Description.
The workstation is to be a system based kit of parts, which can be safely assembled to create a varied range of work settings.
The workstation system should suite both open plan and cellular space application and be dimensionally space efficient.
The system should be suitable for use by both left and right handed users.
Systems are to be beam-based, frame based or leg based with the work surfaces fixed to the metal to metal junctions. Beam to support the supporting legs (not panel hung). Beams are to be incrementally adjustable with a minimum adjustment of 20mm on the horizontal axis.
Leg supports that obstruct sitting positions are not acceptable.
The workstation must be capable of in situ modification or upgrade.
All fixings and connections, which are used in assembly and disassembly process, are to be robust and capable of regular dismantling and rebuild. All mechanical fixings should be metal to metal.
The workstation system will facilitate ongoing adaptability.
The workstation system should accommodate the needs of disabled users as required by legislation and statutory requirements.
1600 x 800 rectangular desk
1600 x 1200 radial desk
With adjustability for levelling purposes. There is to be no consequential change in the relationship of shared components (between height adjustable desks) when adjustment is made.
The strength and stability of all worktops are to meet or exceed the requirements of BS4875 and BS5449 or comparable.
Workstation edge must be suitable for mounting VDU screen on a standard arm/G clamp assembly.
All worktop exposed edges and surfaces must be free of sharp edges. The leading edge of all worktops must be profiled. It is preferred that these profiles form a continuous wrap around edge.
All work-surfaces to be Melamine finish.
The workstation system should offer a range of components to satisfy the specified cable management requirements. These components should include vertical and horizontal distributors of service. The system should ensure that the cables are visually tidy.
The workstation cable management system shall be capable of connecting from outlets at both floor level, and building perimeter. The horizontal distribution routes shall be capable of distributing cables to adjacent workstations or equipment tables. Service trunking/dumping routes below the work surface shall not interfere with user ergonomics or the parking space for pedestals.
Screens.
Screens should be part of the workstation system, with a range of modules and finishes. Screens to be desk mounted and to have a minimum support capacity of 15 kg on each face.
Screens shall not limit the planning options. All linking devices that facilitate adaptation should be standard components.
Screen options should include acoustic, vertical display, pinnable surfaces and clip on component capabilities.
Screens to be upholstered in fabric suitable for screens and vertical surfaces.
Environment.
Particle board (a term that includes chipboard and MDF) used within the furniture should conform to DIN 68761 (FPO), with a formaldehyde emission of 5-8 mg or less per 100 g. This will ensure that it is well within the E1 class laid down in the European Standard EN 120. The adhesives used for gluing melamine of wood veneer finishes and trims should contain virtually no formaldehyde or toxins. All wood must be arsenic and chromium free.
Compliance to British and European Standards.
The workstation system must comply with BS 5459 (Part 1), BS 4875 (Part5 and 6)BS 7179 (part 5), BS6396, BS 6250 (part3) and DIN 68761 (FPO), or equivalent.
Warranty & Continuity of Service.
A 10 year warranty is required.
Pedestals.
3 draw under desk pedestal
3 draw desk high pedestal
All drawers are to be of a solid carcass construction with robust locks and flexible headed keys.
Construction.
Storage must be constructed from heavy gauge steel, with fully welded carcass with double skin or reinforced construction.
Acoustic lining to drawer and cupboard fronts preferable or as an option.
Anti tilt mechanism to drawers and runners ensuring that only one drawer can be opened at a time. Counter balance to be installed for stand alone units.
Drawers and door fronts to be changed without disturbing internal components.
Lock suiting, supply of master keys, and changing of locks mechanism to be supplied as standard.
All British and European standards or equivalent to be complied with.
Warranty & Continuity of Service.
A 10 year warranty is required.
Continuity of supply.
All furniture items must be available to the client for a period of ten years with a guarantee of availability of completely compatible items for ten years from date of installation. Guarantees of continued supply shall apply equally to components, finishes and accessories.
Training.
Staff need to be made available to assist in the training of the Northumbrian Water Facilities team to familiarise themselves with the product and to enable them to carry small changes/repairs if necessary.
Estimated value excluding VAT
Range: between 750 000,00 and 950 000,00 GBP
Description of these options: NWL will award a contract for an initial period of 3 years. NWL will retain the option to extend the contract for a further two years.
Number of possible renewals: 2
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 12 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Office Furniture39110000, 39130000, 39120000
Approximate quantity per annum.
Desks - 350.
Screens - 200.
Pedestals - 350.
Estimated value excluding VAT
Range: between 600 000,00 and 700 000,00 GBP
39110000, 39130000, 39120000
NWL purchase in the region of 10 to 25 chairs every 6 to 8 weeks.
Estimated value excluding VAT
Range: between 200 000,00 and 300 000,00 GBP
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
Applicants wishing to participate must request access to the pre qualification documents by emailing before the deadline stated in IV3.4 and include the following information.
1) Full company name and address2) Main contact details (name, job title, email address, telephone number)