Supply of Adhesives, Tapes and Sealants.
Contract notice
Supplies
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Medical & General Supplies Team, DE&S;
#4226, Elm 2B, Abbey Wood
Contact point(s): Ann Fowler
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067983557
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Defence
I.4)Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply of Adhesives, Tapes and Sealants.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Purchase
II.1.3)Information on framework agreement
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 6II.1.5)Short description of the contract or purchase(s):
Adhesives. Glues. Adhesive tape. Insulators and insulating fittings. Sealants. Resin products. Reflective tape. This Contract Notice, published under the Restricted Procedure, is for a six year framework for the supply of a range of approximately 450 adhesives, tapes and sealants with an option to extend the duration by one year to 7 years. Deliveries will be required to MoD warehouses.
Supplier selection will be by Pre Qualification Questionnaire. The Authority reserves the right to seek clarification to PQQ responses.
The mandatory exclusion and discretionay exclusion criteria at section III.2.1 are shown below.
1 List of Convictions for Mandatory Exclusion (Article 39(1)):
- (a) participation in a criminal organisation, as defined in Article 2 of Joint Action 98/733/JHA(1) of 21 December 1998 adopted by the Council on the basis of Article K.3 of the Treaty on European Union, on making it a criminal offence to participate in a criminal organisation in the Member States of the European Union (OJ L 351, 29.12.1998,p. 1);
- (b) corruption, as defined in Article 3 of the Act of 26 May 1997(2) drawing up, on the basis of ArticleK.3 (2) (c) of the Treaty on European Union, the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union (OJ C 195,25.6.1997, p. 1) and Article 2(1) of Framework Decision 2003/568/JHA;
- (c) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities (OJ C 316, 27.11.1995, p. 49. (1);
- (d) terrorist offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Framework Decision 2002/475/JHA of 13 June 2002 on combating terrorism (OJ L 164, 22.6.2002, p. 3). (2) respectively, or inciting, aiding or abetting or attempting to commit an offence, as referred to in Article 4 of that Framework Decision;
- (e) money laundering and terrorist financing, as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing(OJ L 309, 25.11.2005, p. 15).
2 List of Misconduct for Discretionary Exclusion (Article 39(2)).
- (a) is bankrupt or is being wound up, where its affairs are being administered by a court, where it has entered into an arrangement with creditors, where it has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
- (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by a court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
- (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning its professional conduct, such as, for example, infringement of existing legislation on the export of defence and/or security equipment;
- (d) has been guilty of grave professional misconduct proven by any means which the contracting authority/entity can supply, such as a breach of obligations regarding security of information or security of supply during a previous contract;
- (e) has been found, on the basis of any means of evidence, including protected data sources, not to possess the reliability necessary to exclude risks to the security of the Member State;
- (f) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which it is established or with those of the country of the contracting authority/entity;
- (g) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which it is established or with those of the country of the contracting authority/entity;
- (h) is guilty of serious misrepresentation in supplying the information required under this Section, or has not supplied such information.
Additionalpass/fail criteria provided in the PQQ will be Economic and Financial Standing and Quality Accreditation.
The Applicant’s financial ability to meet this requirement will be assessed on a risk basis and the Applicant’s financial accounts will be evaluated the Authority. Factors that will be taken into consideration when evaluating the accounts include: Turnover; Profitability; Liquidity and Working Capital; Debt; Cashflow. The MOD will also examine the financial health of any holding company or subsidiary of the applicant company where it is part of a group. When assessing the financial health of an organisation the Authority will also taken into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using financial credit agencies such as Company Watch and Dunn and Bradstreet. If examination of the financial accounts exposes the potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the accounts will attract an acceptable or non-acceptable risk marking. A non-acceptable risk marking will constitute a fail and the applicant's PQQ response will not be considered further.
The pass/fail criterion for Quality Accreditation is certification by an accredited body to BS EN 9001:2008 or equivalent.
Applicants that are succesful with regard to the pass/fail criteria will be downselected if necessary to a maximum of 6 bidders using a scored evaluation of the following criteria, listed in no particlular order: Sustainability; Performance Management; Innovation; Supply Chain Management; Collaborative Working; and Capability.
Ordering, receipting and invoicing will be electronic via DECS P2P (details at www.d2btrade.com), payment by BACS.
Please note that the requirement to which this notice relates comes under Logistic Commodities and Services (LCS), formed on 1 Aug 11. LCS is determining the future strategy for all commodities and services within its remit and may, in the future, place a contract for the supply of services which may include the provision of articles (or services) which are covered by this notice. In this event, the Authority may satisfy its requirements from the LCS service contract and no further orders will be placed against any framework arising from this notice.Supplier selection will be by Pre Qualification Questionnaire. The Authority reserves the right to seek clarification to PQQ responses.
The mandatory exclusion and discretionay exclusion criteria at section III.2.1 are shown below.
1 List of Convictions for Mandatory Exclusion (Article 39(1)):
- (a) participation in a criminal organisation, as defined in Article 2 of Joint Action 98/733/JHA(1) of 21 December 1998 adopted by the Council on the basis of Article K.3 of the Treaty on European Union, on making it a criminal offence to participate in a criminal organisation in the Member States of the European Union (OJ L 351, 29.12.1998,p. 1);
- (b) corruption, as defined in Article 3 of the Act of 26 May 1997(2) drawing up, on the basis of ArticleK.3 (2) (c) of the Treaty on European Union, the Convention on the fight against corruption involving officials of the European Communities or officials of Member States of the European Union (OJ C 195,25.6.1997, p. 1) and Article 2(1) of Framework Decision 2003/568/JHA;
- (c) fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities (OJ C 316, 27.11.1995, p. 49. (1);
- (d) terrorist offences or offences linked to terrorist activities, as defined in Articles 1 and 3 of Framework Decision 2002/475/JHA of 13 June 2002 on combating terrorism (OJ L 164, 22.6.2002, p. 3). (2) respectively, or inciting, aiding or abetting or attempting to commit an offence, as referred to in Article 4 of that Framework Decision;
- (e) money laundering and terrorist financing, as defined in Article 1 of Directive 2005/60/EC of the European Parliament and of the Council of 26 October 2005 on the prevention of the use of the financial system for the purpose of money laundering and terrorist financing(OJ L 309, 25.11.2005, p. 15).
2 List of Misconduct for Discretionary Exclusion (Article 39(2)).
- (a) is bankrupt or is being wound up, where its affairs are being administered by a court, where it has entered into an arrangement with creditors, where it has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
- (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by a court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
- (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning its professional conduct, such as, for example, infringement of existing legislation on the export of defence and/or security equipment;
- (d) has been guilty of grave professional misconduct proven by any means which the contracting authority/entity can supply, such as a breach of obligations regarding security of information or security of supply during a previous contract;
- (e) has been found, on the basis of any means of evidence, including protected data sources, not to possess the reliability necessary to exclude risks to the security of the Member State;
- (f) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which it is established or with those of the country of the contracting authority/entity;
- (g) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which it is established or with those of the country of the contracting authority/entity;
- (h) is guilty of serious misrepresentation in supplying the information required under this Section, or has not supplied such information.
Additionalpass/fail criteria provided in the PQQ will be Economic and Financial Standing and Quality Accreditation.
The Applicant’s financial ability to meet this requirement will be assessed on a risk basis and the Applicant’s financial accounts will be evaluated the Authority. Factors that will be taken into consideration when evaluating the accounts include: Turnover; Profitability; Liquidity and Working Capital; Debt; Cashflow. The MOD will also examine the financial health of any holding company or subsidiary of the applicant company where it is part of a group. When assessing the financial health of an organisation the Authority will also taken into consideration any Auditor’s opinion, for example Qualifications or Emphasis of Matter Statements. The Authority’s opinion may be validated using financial credit agencies such as Company Watch and Dunn and Bradstreet. If examination of the financial accounts exposes the potential for an applicant to experience financial difficulty, then the Authority will determine the level of risk that it is willing to bear in fulfilling the requirement. Evaluation of the accounts will attract an acceptable or non-acceptable risk marking. A non-acceptable risk marking will constitute a fail and the applicant's PQQ response will not be considered further.
The pass/fail criterion for Quality Accreditation is certification by an accredited body to BS EN 9001:2008 or equivalent.
Applicants that are succesful with regard to the pass/fail criteria will be downselected if necessary to a maximum of 6 bidders using a scored evaluation of the following criteria, listed in no particlular order: Sustainability; Performance Management; Innovation; Supply Chain Management; Collaborative Working; and Capability.
II.1.6)Common procurement vocabulary (CPV)
24911200, 24910000, 44424200, 44111500, 39812500, 24327400, 44424300
II.1.7)Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 25 000 000 and 45 000 000 GBP
Range: between 25 000 000 and 45 000 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: Option to extend the duration of the contract by one year from 6 to 7 years.
Description of these options: Option to extend the duration of the contract by one year from 6 to 7 years.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 72 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Adhesives - Henkel1)Short description
Supply of adhesives proprietary to Henkel Ltd.
2)Common procurement vocabulary (CPV)
24911200, 24910000
3)Quantity or scope
Approximately 120 types of adhesive. Some items may have requirements specific to the Authority - details will be provided in the Invitation to Tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Adhesives - Monks Crane
1)Short description
Supply of adhesives proprietary to Monks and Crane Industrial Group Ltd.
2)Common procurement vocabulary (CPV)
24911200, 24910000
3)Quantity or scope
Approximately 10 types of adhesive. Some items may have requirements specific to the Authority - details will be provided in the Invitation to Tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Adhesives - general
1)Short description
Adhesives and resin products, including some proprietary adhesives, but excluding the adhesives in Lots 1 and 2. Includes some proprietary products.
2)Common procurement vocabulary (CPV)
24911200, 24910000, 24327400
3)Quantity or scope
Approximately 120 types of adhesive and 5 resin products. Some items may have requirements specific to the Authority - details will be provided in the Invitation to Tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Tapes
1)Short description
Tapes, including general purpose, insulating, reflective and pressure tapes. Includes some proprietary tapes.
2)Common procurement vocabulary (CPV)
44424200, 44424300, 44111500
3)Quantity or scope
Approximately 100 types of tape. Some items may have requirements specific to the Authority - details will be provided in the Invitation to Tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Sealants
1)Short description
Sealants for a variety of applications. Includes some proprietary sealants.
2)Common procurement vocabulary (CPV)
39812500
3)Quantity or scope
Approximately 100 types of sealant. Some items may have requirements specific to the Authority - details will be provided in the Invitation to Tender.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment on delivery in pound sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Single legal entity.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.
Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3 and maximum number 6
Objective criteria for choosing the limited number of candidates: Sustainability; Performance Management; Innovation; Supply Chain Management; Collaborative Working; and Capability.
Objective criteria for choosing the limited number of candidates: Sustainability; Performance Management; Innovation; Supply Chain Management; Collaborative Working; and Capability.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction has been used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
MedGS/0098
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.7.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012531-DCB-3962933.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Medical & General Supplies Team, DE&S;
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
31.5.2012
Note! Supplement