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Tender for the provision of print services.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warwick District Council
Riverside House, Milverton Hill
Contact point(s): Gillian Brown
CV32 5HZ Leamington Spa
Telephone: +44 1926456344

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Warwick District Council
Milverton Hill
CV32 5HZ Leamington Spa

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Tender for the provision of print services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 100

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 250 000 and 4 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Printing and related services. Digital printing services. Business services: law, marketing, consulting, recruitment, printing and security. Printing services. Services related to printing. Printed matter and related products. Printed books, brochures and leaflets. Bespoke printed matter. Miscellaneous printed matter. Print finishing services. Printing and delivery services. Lithographic services. Signs and related items. Warwick District Council is acting as the lead Council collaboratively working with the Councils named below. The objective of the procurement exercise is to appoint a range of experienced and established Print Service contractors to a framework. The Print Services are as set out in 7 lots.

Named authorities who may choose to use this arrangement are: Warwick, Redditch, Bromsgrove, Wyre Forest, Wychavon, Malvern Hills and Worcester City. However, this arrangement is open and available for all West Midlands authorities as listed on the IEWM Map -

II.1.6)Common procurement vocabulary (CPV)

79800000, 79811000, 79000000, 79810000, 79820000, 22000000, 22100000, 22458000, 22900000, 79821000, 79823000, 79822400, 44423400

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The provision of the multi-supplier framework agreement will include the following 7 lots:
Lot 1: offset lithographic.
Lot 2: web offset.
Lot 3: large format/exhibition.
Lot 4: labels/stickers.
Lot 5: promotional print.
Lot 6: digital print.
Lot 7: signs.
NB The value range in 11.4.1 is the estimated potential value of known participating authorities, based on an approximate spend in the last 12 months. More information is available in the ITT Reference: table 1 page 4. There are authorities that have expressed an interest in joining this arrangement at a later date but this is not guaranteed. The value of the rest of the West Midlands authorities that have not been named is estimated in the range shown.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1: offset lithographic
1)Short description
Including but not limiting to Higher quantities of Brochures, leaflets, flyers, cards, folders.
Full details of this lot specifically regarding what it is, specification requirements and example summary of possible requirements are included in Schedule 2: specification.
2)Common procurement vocabulary (CPV)

79810000, 79822400

3)Quantity or scope
The value range given is an estimate per annum.
Estimated value excluding VAT:
Range: between 1 and 150 000 GBP
4)Indication about different date for duration of contract or starting/completion
Starting 1.9.2012.
5)Additional information about lots
Lot No: 2 Lot title: Web offset printing
1)Short description
Web offset is a form of offset printing in which a continuous roll of paper is fed through the printing press. Pages are separated and cut to size after they have been printed. Web offset printing is used for high-volume publications such as mass-market books, magazines, newspapers, catalogues and brochures.
2)Common procurement vocabulary (CPV)

79810000, 30120000, 42991210

3)Quantity or scope
Full details of this Lot specifically regarding what it is, specification requirements and example summary of possible requirements are included in Schedule 2: specification.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Large format/exhibition
1)Short description
For the provision of posters, gazebos, pull up banners, foamex signs, outdoor banners.
Large format printing can be produced by a variety of print methods, such as offset lithographic, digital or screen printing. It may typically include posters in B2 format or larger. All of this printing will be single sided and most will be in full colour.
2)Common procurement vocabulary (CPV)

79810000, 42962000, 79823000, 79824000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Labels/stickers
1)Short description
For the provision of external grade labels, roll stickers.
A sticker is a type of a piece of paper or plastic, with adhesive to make it sticky on one side, and usually with a design on the other. They can be used for decoration or information and they can come in many different shapes, sizes and colours. They can bit temporary or permanent and can be produced to go inside or outside.
2)Common procurement vocabulary (CPV)

79810000, 22459100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Promotional print
1)Short description
For the provision of bags, mugs, magnets, T-shirts, coasters.
Promotional merchandise contains articles of merchandise that are often branded with a logo or message and used as marketing and communication tools. They are given away to promote an organisation, corporate image, brand, or event. These items are usually imprinted with a company’s name, logo, slogan, or message and can be given away at shows, conferences, and as part of marketing campaigns, or used for decorative and informative purposes. Promotional merchandise can include anything from: balloons to decorate a display; T-shirts and caps to be worn by staff members at events; or mugs, pens, bags etc to be given away to the public.
2)Common procurement vocabulary (CPV)

79810000, 79342200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Digital print
1)Short description
The provision of lower quantities of brochures, leaflets, flyers, cards, folders.
Digital printing refers to methods of printing from a digital based image directly on to a variety of media. Printing of small run jobs from desktop publishing and other digital sources are printed using large format and/or high volume laser or inkjet printers. Digital printing has a higher cost per page than more traditional offset lithographic printing methods but this price is usually offset by the cost saving in avoiding all the technical steps in between needed to make printing plates. It also allows for on demand printing, short turn around, and even a modification of the image (variable data) with each impression.
2)Common procurement vocabulary (CPV)

79810000, 79811000

3)Quantity or scope
Warwick District Council has an in-house print provision, therefore the specified Lot would be used by the Council based on a capacity decision or due to unforeseen circumstances.
Other information regarding this lot is as set out in the ITT.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Lot 7 signs
1)Short description
Signage is any kind of visual graphics created to display information to a particular audience. However, in this instance, this is typically manifested in the form of information display boards in places such as streets or outside of buildings.
2)Common procurement vocabulary (CPV)

34992300, 34928470

3)Quantity or scope
Included in this lot may be external wall signs, external display signs. This lot does not include the provision of street name plates or parking signs.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
18.6.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
The deadline is for receipt of the tenders and is for an open tender process.
Suppliers must read through this complete set of instructions and follow the process to respond to this tender. Please ensure you follow any instruction provided to you here.

The information and/or documents for this opportunity are available on

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code:
Access code: J67C8BQ8H6.

Your tender must be completed and submitted electronically by using The Portal through BiPs by the due date and time as stated on this advert which is.

- Tender close date and time: Monday 18.6.2012 at 12:00pm.
All tender clarification questions must be received through the portal. The last day for sending clarification questions through the portal will be Monday 11.6.2012 at 12:00pm.
Please ensure that you allow yourself plenty of time when responding to this advert prior to the closing date and time, especially if you have been asked to upload documents.

If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or e-mail .

NB tender process briefing sessions.
Tender briefing sessions will be held in the following areas and will focus on the tender process only.
The choice of areas and times are:
Warwick on Tuesday 24.4.2012 at 7:00pm-8:00pm.
Wyre Forest on Thursday 26.4.2012 at 10:30am-11:30am.
Redditch on Friday 27.4.2012 at 2:30pm-3:30pm.
To book a place and receive venue information please "e-mail the buyer" through the portal:

Please download and bring the relevant documents with you as required.
These sessions are entirely optional. GO Reference: GO-2012326-PRO-3810175.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: