Electronic monitoring services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Ministry of Justice (The Authority) [on behalf of itself and the other contracting authorities specified in Section VI.3]
Clive House, 70 Petty France
Contact point(s): EM Procurement Team
For the attention of: EM Procurement Team
SW1H 9EX London
UNITED KINGDOM
Telephone: +44 300047-5905
E-mail:
Internet address(es):
General address of the contracting authority: http://www.justice.gov.uk
Address of the buyer profile: http://www.justice.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
Social protection
Public order and safety
Social protection
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Other Contracting Authorities (as detailed in VI.3)
Various
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Electronic monitoring services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: England and Wales only.
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: England and Wales only.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
This notice launches the competition for the provision of the next generation of electronic monitoring (EM) services and supplies in England and Wales contained in the four (4) lots identified below and in the "Information about Lots" set out in Section II.1.8 and in Annex B. EM services are currently used to facilitate the curfew of a subject given either a community order, court bail order or released on licence (collectively referred to as ‘Orders’). Bidders that initially respond to this notice and successfully pre-qualify will be pre-qualified to participate in the competition for the specified lots. From those bidders who meet the Authority's minimum pre-qualification criteria (pre-qualified bidders), a short-list of bidders will be selected for the next stage of the competition (the invitation to negotiate) - see further details below relating to the tendering and award restrictions and lot selection.
The Authority shall use the competition to enable delivery of specific departmental strategic initiatives including those recently identified in the Authority’s Green Paper ("Breaking the Cycle: effective punishment, rehabilitation and sentencing of Offenders”) and the competition strategy for offender services, particularly regarding the tracking of subjects.
The scope of EM services will be divided into four elements (lots) as follows.
I. Monitoring service including the processing centre, related hardware and software, and field operatives;
II. Monitoring and mapping software applications;
III. Monitoring hardware (anklets etc.) and firmware and software;
IV. Network (Global System for Mobile Communications (GSM)).
The Authority reserves the right at any time to move certain functions between the lots.
The successful monitoring service provider for lot (I) will be the service and system integrator. This means that the successful monitoring service provider will be given the power of agency to act on behalf of the Authority in appropriate areas to ensure that interface risks are properly managed with the monitoring service provider acting in some respects in the manner of a prime contractor with the service providers for lots (II), (III) and (IV) in the role of sub-contractors. For the avoidance of doubt, contracts for all lots will be awarded directly by the Authority, who will be solely responsible for bidder selection. Preferred bidders will be designated for all of the lots prior to award of contracts. Negotiations will then be concluded with all preferred bidders to establish a back-to-back service and system integration agreement, binding on all parties that will contain the appropriate commercial provisions supporting an end to end service to the Authority.
The Authority is proceeding under the negotiated procedure on the grounds set out in Regulations 13(b) and 13(c) of the Public Contracts Regulations 2006. Due to the complexity and technical nature of the services to be procured, it is not possible to fully specify in advance any preferred solutions and the Authority wishes to engage with bidders in order to identify what solutions are available on the market, including any potential innovations which different bidders may be able to offer. In particular it is also not possible to specify in advance how the lots will be integrated or how each potential provider will work with each other to deliver the services. The negotiated procedure will allow the Authority to identify operational risks across the service, which it is yet not possible to predict, and consider their management with bidders. The cost impact of risk acceptance and/or transfer will need to be discussed and agreed with bidders during the competition as the total operating model is developed and a system integration agreement is established. The Authority will need to be able to engage in meaningful and detailed discussions with preferred bidders regarding different service models in order to identify a final solution that is acceptable, robustly operable and capable of being priced. Taking into account the different specialisms required and the possible number of different proposals by bidders, it has not been possible to set an estimated overall price at the start of the procurement process other than to give an estimated range of values for the purposes of this notice.
Tendering and award restrictions.
As part of the pre-qualification and RFI process bidders are required to identify those lots they wish to bid for. All bidders may express an interest in a maximum of 3 lots. Bidders will be precluded from expressing an interest in, and bidding for, both lot (I) and lot (III) together (and this preclusion shall also apply to (a) the subsidiary and holding companies of the bidder and any other subsidiaries of the holding companies (as defined by s1159 Companies Act 2006) and to (b) any consortium members and significant subcontractors as defined in the RFI). Subject to the outcome of the Government PSN competition, one bidder may be successful in being awarded contracts for lots (I), (II), and (IV) or alternatively (II), (III) and (IV)- or may be successful in relation to individual lots within those groupings.
The Authority will limit the number of bidders to be invited to negotiate per lot to a maximum of 4 in the case of lots (I), (III) and (IV). Where more than 4 bidders meet the Authority's minimum pre-qualification criteria for any of lots (I), (III) or (IV), the Authority will short-list the 4 highest ranking bidders for the relevant lot as assessed against the Authority's pre-qualification criteria. The Authority will limit the number of bidders to be invited to negotiate for lot (II) to a maximum of 7. Where more than 7 bidders meet the Authority's minimum pre-qualification criteria for lot (II), the Authority will short-list the 7 highest ranking bidders as assessed against the Authority's pre-qualification criteria provided that it shall only short-list the 6th and the 7th highest if its respective score is within 5 % of the score of the 5th highest ranking bidder for lot (II).
The contract for lot (I) shall be for a period of six years. Contracts for lots (II), (III) and (IV) shall be for a period of three years. There will be options to extend the contracts in all of the lots as described in more detail in the information about lots section.
The Authority may from time to time seek additional information or updates from those bidders that have pre-qualified to update, verify and confirm the details that they have provided.
Further details are provided in the "Information about Lots" section and in the Authority's Request for Information (RFI). Details of how to respond to this notice and obtain the RFI are set out in Section VI.3. Greater detail of the interfaces between all lots and the Authority’s requirements will be provided in the invitation to negotiate (ITN) documentation.
The Authority shall use the competition to enable delivery of specific departmental strategic initiatives including those recently identified in the Authority’s Green Paper ("Breaking the Cycle: effective punishment, rehabilitation and sentencing of Offenders”) and the competition strategy for offender services, particularly regarding the tracking of subjects.
The scope of EM services will be divided into four elements (lots) as follows.
I. Monitoring service including the processing centre, related hardware and software, and field operatives;
II. Monitoring and mapping software applications;
III. Monitoring hardware (anklets etc.) and firmware and software;
IV. Network (Global System for Mobile Communications (GSM)).
The Authority reserves the right at any time to move certain functions between the lots.
The successful monitoring service provider for lot (I) will be the service and system integrator. This means that the successful monitoring service provider will be given the power of agency to act on behalf of the Authority in appropriate areas to ensure that interface risks are properly managed with the monitoring service provider acting in some respects in the manner of a prime contractor with the service providers for lots (II), (III) and (IV) in the role of sub-contractors. For the avoidance of doubt, contracts for all lots will be awarded directly by the Authority, who will be solely responsible for bidder selection. Preferred bidders will be designated for all of the lots prior to award of contracts. Negotiations will then be concluded with all preferred bidders to establish a back-to-back service and system integration agreement, binding on all parties that will contain the appropriate commercial provisions supporting an end to end service to the Authority.
The Authority is proceeding under the negotiated procedure on the grounds set out in Regulations 13(b) and 13(c) of the Public Contracts Regulations 2006. Due to the complexity and technical nature of the services to be procured, it is not possible to fully specify in advance any preferred solutions and the Authority wishes to engage with bidders in order to identify what solutions are available on the market, including any potential innovations which different bidders may be able to offer. In particular it is also not possible to specify in advance how the lots will be integrated or how each potential provider will work with each other to deliver the services. The negotiated procedure will allow the Authority to identify operational risks across the service, which it is yet not possible to predict, and consider their management with bidders. The cost impact of risk acceptance and/or transfer will need to be discussed and agreed with bidders during the competition as the total operating model is developed and a system integration agreement is established. The Authority will need to be able to engage in meaningful and detailed discussions with preferred bidders regarding different service models in order to identify a final solution that is acceptable, robustly operable and capable of being priced. Taking into account the different specialisms required and the possible number of different proposals by bidders, it has not been possible to set an estimated overall price at the start of the procurement process other than to give an estimated range of values for the purposes of this notice.
It is the Authority’s intention to deliver maximum alignment between the delivery of the Electronic monitoring service, the Ministry of Justice Future IT Strategy (FITS) and the Government’s ICT strategy. Specifically, the successful network service provider for lot (IV) must adhere to the Government Public Services Network (PSN) standards which will be updated from time to time during the course of the competition and term of the contract. Bidders shall make express reference to the current technical domain description - version 2.0 which may also be updated from time to time during the course of the competition and term of the contract. Further information about PSN can be obtained at http://www.cabinetoffice.gov.uk/resource-library/public-services-network. It is the intention of the Authority to review the outcome of the Government's PSN Connectivity and services framework competitions, currently scheduled for award in Spring 2012. The Authority reserves the right to not to award any contract under lot (IV) and instead obtain Network services via the future PSN connectivity and / or services framework agreements [or under other agreements] in line with the Authority's FITS network tower/mobiles procurement approach.
In the event that any part of the solution, for any of the lots, is based upon standard components which are available through Government framework agreements, the Authority reserves the right to either directly procure, or require the successful supplier to procure such items under the terms of the Government framework agreement.Tendering and award restrictions.
As part of the pre-qualification and RFI process bidders are required to identify those lots they wish to bid for. All bidders may express an interest in a maximum of 3 lots. Bidders will be precluded from expressing an interest in, and bidding for, both lot (I) and lot (III) together (and this preclusion shall also apply to (a) the subsidiary and holding companies of the bidder and any other subsidiaries of the holding companies (as defined by s1159 Companies Act 2006) and to (b) any consortium members and significant subcontractors as defined in the RFI). Subject to the outcome of the Government PSN competition, one bidder may be successful in being awarded contracts for lots (I), (II), and (IV) or alternatively (II), (III) and (IV)- or may be successful in relation to individual lots within those groupings.
The Authority will limit the number of bidders to be invited to negotiate per lot to a maximum of 4 in the case of lots (I), (III) and (IV). Where more than 4 bidders meet the Authority's minimum pre-qualification criteria for any of lots (I), (III) or (IV), the Authority will short-list the 4 highest ranking bidders for the relevant lot as assessed against the Authority's pre-qualification criteria. The Authority will limit the number of bidders to be invited to negotiate for lot (II) to a maximum of 7. Where more than 7 bidders meet the Authority's minimum pre-qualification criteria for lot (II), the Authority will short-list the 7 highest ranking bidders as assessed against the Authority's pre-qualification criteria provided that it shall only short-list the 6th and the 7th highest if its respective score is within 5 % of the score of the 5th highest ranking bidder for lot (II).
The contract for lot (I) shall be for a period of six years. Contracts for lots (II), (III) and (IV) shall be for a period of three years. There will be options to extend the contracts in all of the lots as described in more detail in the information about lots section.
The Authority may from time to time seek additional information or updates from those bidders that have pre-qualified to update, verify and confirm the details that they have provided.
Further details are provided in the "Information about Lots" section and in the Authority's Request for Information (RFI). Details of how to respond to this notice and obtain the RFI are set out in Section VI.3. Greater detail of the interfaces between all lots and the Authority’s requirements will be provided in the invitation to negotiate (ITN) documentation.
II.1.6)Common procurement vocabulary (CPV)
79714100, 79996000, 63121000, 51610000, 79342300, 71222100, 71354100, 71222200, 72317000, 72315100, 72212326, 72310000, 79991000, 32412100, 79512000, 79110000, 48100000, 51321000, 48324000, 71354200, 64212600, 64216110, 32420000, 79710000, 32570000, 64216200, 79714110, 79420000, 64212500, 75230000, 48613000, 75231100, 79411000, 79211120, 79212000, 32000000, 72514100, 48000000, 32530000, 32400000, 32500000, 48326000, 50330000, 32260000, 50332000, 32412000, 64212000, 48326100, 30210000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The EM service currently monitors approximately 25 000 subjects at any one time using only radio frequency technology. During the financial year 2010/11, approximately 116 000 subjects were monitored in total, representing a 9 % increase in caseload from the previous financial year. It is anticipated that subject volumes may increase over the life of the proposed contract (but an increase in volumes cannot be guaranteed).
The estimated overall contract value (covering all 4 lots) is anticipated to range 583 000 000 GBP to 2 940 000 000 GBP. The estimate contract values for each lot is provided in the "Information about lots" section of this notice. Potential Providers are advised that this upper limit is reflective of possible changes to sentencing policy that may or may not come into effect.
Estimated value excluding VAT:
Range: between 583 000 000,00 and 2 940 000 000,00 GBP
The estimated overall contract value (covering all 4 lots) is anticipated to range 583 000 000 GBP to 2 940 000 000 GBP. The estimate contract values for each lot is provided in the "Information about lots" section of this notice. Potential Providers are advised that this upper limit is reflective of possible changes to sentencing policy that may or may not come into effect.
Estimated value excluding VAT:
Range: between 583 000 000,00 and 2 940 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract term for each lot is provided in the "Information about lots" section of this notice. However, the Authority anticipates that the contract for each lot will include an option to extend the contract term for up to 3 years in one year increments.
Whilst bidders are permitted to offer variant bids the Authority reseves the right to reject any variant bid without recourse.
Description of these options: The contract term for each lot is provided in the "Information about lots" section of this notice. However, the Authority anticipates that the contract for each lot will include an option to extend the contract term for up to 3 years in one year increments.
Whilst bidders are permitted to offer variant bids the Authority reseves the right to reject any variant bid without recourse.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: EM - monitoring service1)Short description
The provision of a national Monitoring Service for electronic monitoring in England and Wales, including the processing centre, related hardware and software and deployment of field operatives. The successful services supplier for lot (I) will be the service and system integrator for all lots to enable the provision of an end to end EM service provision. The successful bidder will be designated as the person responsible for the electronic monitoring of subjects for the purposes of section 215 of the Criminal Justice Act 2003.
Further responsibility as set out in the RFI.
Further responsibility as set out in the RFI.
2)Common procurement vocabulary (CPV)
79420000, 64216110, 79710000, 79996000, 51610000, 63121000, 79714110, 79342300, 75230000, 72317000, 75231100, 72310000, 79714100, 79411000, 79991000, 79211120, 79212000, 72514100, 79512000, 79110000, 51321000, 48613000, 64216200
3)Quantity or scope
The EM service currently monitors approximately 25 000 subjects at any one time. During the financial year 2010/11, approximately 116 000 subjects were monitored in total, representing a 9 % increase in caseload from the previous financial year. It is anticipated that subject volumes may increase over the life of the proposed contract (but an increase in volumes cannot be guaranteed).
Estimated value excluding VAT:
Range: between 540 000 000,00 and 2 320 000 000,00 GBP
Estimated value excluding VAT:
Range: between 540 000 000,00 and 2 320 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 108 (from the award of the contract)
5)Additional information about lots
The Authority anticipates the contract period will be six years with an option to extend for up to 3 years in one year increments making a total contract term of up to 9 years (which is 108 months).
Bidders for lot I will be precluded from bidding for lot (III).
Bidders for lot I will be precluded from bidding for lot (III).
Lot No: 2 Lot title: EM - monitoring and mapping software applications
1)Short description
The national provision of monitoring and mapping software applications for use in EM. The Authority, as a member of the Public Sector Mapping Agreement, reserves the right to provide maps for use by contractors.
Further responsibility as set out in the RFI.
Further responsibility as set out in the RFI.
2)Common procurement vocabulary (CPV)
48326000, 48326100, 71222100, 71222200, 72212326, 71354100, 71354200, 48324000, 48000000, 48100000
3)Quantity or scope
The EM service currently monitors approximately 25 000 subjects at any one time. During the financial year 2010/11, approximately 116 000 subjects were monitored in total, representing a 9 % increase in caseload from the previous financial year. It is anticipated that subject volumes may increase over the life of the proposed contract (but an increase in volumes cannot be guaranteed).
Estimated value excluding VAT:
Range: between 11 000 000,00 and 150 000 000,00 GBP
Estimated value excluding VAT:
Range: between 11 000 000,00 and 150 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
The Authority anticipates the contract period will be three years with an option to extend for up to 3 years in one year increments making a total contract term of up to 6 years.
Lot No: 3 Lot title: EM - monitoring hardware
1)Short description
The national supply of monitoring hardware goods (anklets, fixed position units, hand held monitoring devices, equipment management devices etc) and all associated firmware and software, capable of monitoring a Subject's attendance, curfew, location and / or exclusion from multiple specified areas as directed by the Authority.
Further responsibility as set out in the RFI.
Further responsibility as set out in the RFI.
2)Common procurement vocabulary (CPV)
30210000, 79714110, 79714100, 72310000, 50330000, 63120000, 32530000, 32260000, 32570000, 79991000
3)Quantity or scope
The EM service currently monitors approximately 25 000 subjects at any one time. During the financial year 2010/11, approximately 116 000 subjects were monitored in total, representing a 9 % increase in caseload from the previous financial year. It is anticipated that subject volumes may increase over the life of the proposed contract (but an increase in volumes cannot be guaranteed).
Estimated value excluding VAT:
Range: between 22 000 000,00 and 380 000 000,00 GBP
Estimated value excluding VAT:
Range: between 22 000 000,00 and 380 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
The Authority anticipates the contract period will be three years with an option to extend for up to 3 years in one year increments making a total contract term of up to 6 years.
Bidders for lot (III) will be precluded from bidding for lot (I).
Bidders for lot (III) will be precluded from bidding for lot (I).
Lot No: 4 Lot title: EM - Network
1)Short description
The provision of a resilient mobile data and voice network needed to facilitate the operations of the EM service.
Please refer to Section II.1.5 for further information regarding this lot.
Further responsibility as set out in the RFI.
Please refer to Section II.1.5 for further information regarding this lot.
Further responsibility as set out in the RFI.
2)Common procurement vocabulary (CPV)
32412100, 64212000, 64212600, 32420000, 32570000, 72315100, 64212500, 32400000, 50332000, 32000000, 32530000, 32500000, 50330000, 32412000
3)Quantity or scope
The EM service currently monitors approximately 25 000 subjects at any one time. During the financial year 2010/11, approximately 116 000 subjects were monitored in total, representing a 9 % increase in caseload from the previous financial year. It is anticipated that subject volumes may increase over the life of the proposed contract (but an increase in volumes cannot be guaranteed).
Estimated value excluding VAT:
Range: between 10 000 000,00 and 90 000 000,00 GBP
Estimated value excluding VAT:
Range: between 10 000 000,00 and 90 000 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 72 (from the award of the contract)
5)Additional information about lots
The Authority anticipates the contract period will be three years with an option to extend for up to 3 years in one year increments making a total contract term of up to 6 years.
Bidders shall make express reference is made to the current technical domain description - version 2.0 which may also be updated from time to time during the course of the competition and term of the contract.
Subject to the outcome of the Government's PSN competition the Authority reserves the right to not to award any contract under lot iv and instead obtain Network services via the future PSN framework agreements.
Bidders shall make express reference is made to the current technical domain description - version 2.0 which may also be updated from time to time during the course of the competition and term of the contract.
Subject to the outcome of the Government's PSN competition the Authority reserves the right to not to award any contract under lot iv and instead obtain Network services via the future PSN framework agreements.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits are required but company guarantees, including parent company or performance bonds may be required. Further details will be set out in the invitation to negotiate and the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of financing conditions, pricing mechanisms and payment arrangements will be set out in the invitation to negotiate and the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Requests to participate may be submitted by a single potential provider as a bidder or a group (consortium). Where a bidder is a group (consortium), each member of the group (consortium) may be required to contract on the basis of joint and/or several liability, or a single member may be required to contract on a prime contractor basis or the members of the group may be required to form or incorporate a special purpose vehicle (SPV) at the Authority's discretion.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The execution of electronic monitoring and related services are governed by the provisions of the Criminal Justice and Court Services Act 2000, the Power of Criminal Courts (Sentencing) Act 2000, the Criminal.
Justice Act 2003 and the Criminal Justice and Immigration Act 2008. Members of staff in all of the lots may be required be required to be security cleared to Enhanced CRB level as a minimum. Successful service providers may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to sustainability and diversity. Accordingly, contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions are included in the RFI, the invitation to negotiate and the contract documents.
Description of particular conditions: The execution of electronic monitoring and related services are governed by the provisions of the Criminal Justice and Court Services Act 2000, the Power of Criminal Courts (Sentencing) Act 2000, the Criminal.
Justice Act 2003 and the Criminal Justice and Immigration Act 2008. Members of staff in all of the lots may be required be required to be security cleared to Enhanced CRB level as a minimum. Successful service providers may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to sustainability and diversity. Accordingly, contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions are included in the RFI, the invitation to negotiate and the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Section 2 of Directive 2004/18/EC and Part 4 of the Public Contracts Regulations 2006 (as amended) and as set out in the RFI.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Section 2 of Directive 2004/18/EC and Part 4 of the Public Contracts Regulations 2006 (as amended) and as set out in the RFI.
Minimum level(s) of standards possibly required: As set out in the RFI.
Minimum level(s) of standards possibly required: As set out in the RFI.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Section 2 of Directive 2004/18/EC and Part 4 of the Public Contracts Regulations 2006 (as amended) and as set out in the RFI.
Minimum level(s) of standards possibly required:
As set out in the RFI.
In accordance with Section 2 of Directive 2004/18/EC and Part 4 of the Public Contracts Regulations 2006 (as amended) and as set out in the RFI.
Minimum level(s) of standards possibly required:
As set out in the RFI.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3
Objective criteria for choosing the limited number of candidates: The Authority will limit the number of bidders to be invited to negotiate per lot to a maximum of 4 in the case of lots (I), (III) and (IV). Where more than 4 bidders meet the Authority's minimum pre-qualification criteria for any of lots (I), (III) or (IV), the Authority will short-list the 4 highest ranking bidders for the relevant lot as assessed against the Authority's pre-qualification criteria. The Authority will limit the number of bidders to be invited to negotiate for lot (II) to a maximum of 7. Where more than 7 bidders meet the Authority's minimum pre-qualification criteria for lot (II), the Authority will short-list the 7 highest ranking bidders as assessed against the Authority's pre-qualification criteria provided that it shall only short-list the 6th and the 7th highest if its respective score is within 5 % of the score of the 5th highest ranking bidder for lot (II).
Objective criteria for choosing the limited number of candidates: The Authority will limit the number of bidders to be invited to negotiate per lot to a maximum of 4 in the case of lots (I), (III) and (IV). Where more than 4 bidders meet the Authority's minimum pre-qualification criteria for any of lots (I), (III) or (IV), the Authority will short-list the 4 highest ranking bidders for the relevant lot as assessed against the Authority's pre-qualification criteria. The Authority will limit the number of bidders to be invited to negotiate for lot (II) to a maximum of 7. Where more than 7 bidders meet the Authority's minimum pre-qualification criteria for lot (II), the Authority will short-list the 7 highest ranking bidders as assessed against the Authority's pre-qualification criteria provided that it shall only short-list the 6th and the 7th highest if its respective score is within 5 % of the score of the 5th highest ranking bidder for lot (II).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 5.3.2012 - 17:00
IV.3.4)Time limit for receipt of tenders or requests to participate
14.3.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1. General information.
- National Offender Management Service (NOMS),
- Home Office including but not exclusively the Office for Security and Counter Terrorism (OSCT),
- UK Border Agency (UKBA) including the Special Cases Unit (SCU),
- Youth Justice Board (YJB),
- Special Immigration and Appeals Commission (SIAC),
- Department for Work and Pensions (DWP) including the Child Maintenance and Enforcement Commission (CMEC).
This shall include successor bodies and bodies resulting from organisational change. The Authority intends to permit public bodies to use the services purchased under this contract notice. This includes;
- Police constabularies.
As stated in Section II.1.9: variant bids are permitted in this competition.
As stated in Section II.2.2: whilst bidders are permitted to offer variant bids, the Authority reserves the right to reject any variant bid without recourse.
As stated in Section II.2.1: the value range specified is an estimate and covers the total contract value across all four Lots. The estimated contract value range for each lot is specified in the information about lots sections of this notice.
As stated in Section II.3: the anticipated contract term for each lot is specified in the information about lots section of the notice.
As stated in Section IV.1.2: the minimum and maximum numbers specified relate to the number to be invited to negotiate for each lot. The Authority reserves the right to invite less than 3 bidders to negotiate for a lot should there be less than 3 bidders interested and pre-qualified for the relevant lot.
2. Registration.
The Authority will be using the Ministry of Justice's eSourcing Portal throughout this procurement. The eSourcing Portal is an online application that allows all Potential Providers to create and submit their responses to any Requests for information, requests for quotes, or requests for proposals via the Internet.
Rather than in paper form (where they have been invited to respond). Potential Providers shall complete a separate RFI for each Lot that they intend to bid for taking into account the mutual exclusivity between lots 1 and 3 (as stated in Section II.1.5).
Your name.
Contact e-mail.
Sourcing reference number.
Whereby the sourcing reference numbers are:
EM Lot 1 - monitoring service = 1660-1-PECS/EM-MC-RFI.
EM Lot 2 - monitoring and mapping software application = 1660-2-PECS/EM-MC-RFI.
EM Lot 3 - monitoring hardware and firmware and software = 1660-3-PECS/EM-MC-RFI.
EM Lot 4 - network = 1660-4-PECS/EM-MC-RFI.
Potential Providers should send one e-mail listing all applicable Sourcing Reference Numbers where there is intent to submit an RFI for more than one Lot.
You will then be sent a non-disclosure agreement that must be signed and returned prior to gaining access to the event. Upon completion, you will be provided with the registration process if you are not already registered on the Ministry of Justice eSourcing portal.
If you are registered on the Ministry of Justice's eSourcing portal, you should go to the portal where you will be asked to update your supplier profile.
Upon completing or updating your supplier profile, you will be granted access to the event.
As stated in Section IV.3.3: once registered on the portal you will be able to download an RFI for each lot. The deadline for registering and obtaining an RFI is 17:00 midday on 5.3.2012. The deadline for completing and submitting the RFI is 12:00 hrs on 14.3.2012.
As stated in Section IV.3.4: requests to participate must be made by completing and returning an RFI by date and time specified in Section IV.3.4 and in accordance with the instructions set out in the RFI. Complete RFIs submitted after the deadline may not be considered.
3. Launch event.
The Authority will host a launch event on or around 28.2.2012. Should bidders wish to attend, the "Launch Event registration form" (obtainable in the Authority's eSourcing portal) should be completed and returned to the Authority via the messaging function in the eSourcing portal by 12:00 hrs on 17.2.2012.
4. Transparency.
(a) National security;
(b) Personal data;
(c) Information protected by intellectual property law;
(d) Information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) Third party confidential information;
(f) IT security; or
(g) Prevention of fraud.
5. Further provisions.
The Authority shall not be responsible for any costs, charges or expenses incurred by candidates or bidders and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. All dates, time periods and values specified in this notice are provisional and the Authority reserves the right to change these. The Authority reserves the right to not award any contract as a result of this procurement without any liability on its part.
6. Freedom of information.
The Authority is subject to the Freedom of Information Act 2000 (FOIA). Please refer to the RFI which provides further information on the Authority's obligations and duties under FOIA in relation to disclosure of information submitted during this procurement process.
As stated in Section I.2: the Authority is purchasing on behalf of itself and depending on the model, goods and/or services may also be supplied to other Government Agencies or Departments, Executive Agencies and Non Departmental Public Bodies in the UK (including any statutory successors or new bodies created following organisational change). A full list of these bodies can be found at http://www.direct.gov.uk/en/Dl1/Directories/A-ZOfCentralGovernment/index.htm but is inclusive of the following contracting authorities:
- Her Majesty's Courts and Tribunals Service (HMCTS),- National Offender Management Service (NOMS),
- Home Office including but not exclusively the Office for Security and Counter Terrorism (OSCT),
- UK Border Agency (UKBA) including the Special Cases Unit (SCU),
- Youth Justice Board (YJB),
- Special Immigration and Appeals Commission (SIAC),
- Department for Work and Pensions (DWP) including the Child Maintenance and Enforcement Commission (CMEC).
This shall include successor bodies and bodies resulting from organisational change. The Authority intends to permit public bodies to use the services purchased under this contract notice. This includes;
- Police constabularies.
As stated in Section II.1.9: variant bids are permitted in this competition.
As stated in Section II.2.2: whilst bidders are permitted to offer variant bids, the Authority reserves the right to reject any variant bid without recourse.
As stated in Section II.2.1: the value range specified is an estimate and covers the total contract value across all four Lots. The estimated contract value range for each lot is specified in the information about lots sections of this notice.
As stated in Section II.3: the anticipated contract term for each lot is specified in the information about lots section of the notice.
As stated in Section IV.1.2: the minimum and maximum numbers specified relate to the number to be invited to negotiate for each lot. The Authority reserves the right to invite less than 3 bidders to negotiate for a lot should there be less than 3 bidders interested and pre-qualified for the relevant lot.
2. Registration.
The Authority will be using the Ministry of Justice's eSourcing Portal throughout this procurement. The eSourcing Portal is an online application that allows all Potential Providers to create and submit their responses to any Requests for information, requests for quotes, or requests for proposals via the Internet.
Rather than in paper form (where they have been invited to respond). Potential Providers shall complete a separate RFI for each Lot that they intend to bid for taking into account the mutual exclusivity between lots 1 and 3 (as stated in Section II.1.5).
To express an interest in this event please send an e-mail to stating:
Company name.Your name.
Contact e-mail.
Sourcing reference number.
Whereby the sourcing reference numbers are:
EM Lot 1 - monitoring service = 1660-1-PECS/EM-MC-RFI.
EM Lot 2 - monitoring and mapping software application = 1660-2-PECS/EM-MC-RFI.
EM Lot 3 - monitoring hardware and firmware and software = 1660-3-PECS/EM-MC-RFI.
EM Lot 4 - network = 1660-4-PECS/EM-MC-RFI.
Potential Providers should send one e-mail listing all applicable Sourcing Reference Numbers where there is intent to submit an RFI for more than one Lot.
You will then be sent a non-disclosure agreement that must be signed and returned prior to gaining access to the event. Upon completion, you will be provided with the registration process if you are not already registered on the Ministry of Justice eSourcing portal.
If you are registered on the Ministry of Justice's eSourcing portal, you should go to the portal where you will be asked to update your supplier profile.
Upon completing or updating your supplier profile, you will be granted access to the event.
As stated in Section IV.3.3: once registered on the portal you will be able to download an RFI for each lot. The deadline for registering and obtaining an RFI is 17:00 midday on 5.3.2012. The deadline for completing and submitting the RFI is 12:00 hrs on 14.3.2012.
As stated in Section IV.3.4: requests to participate must be made by completing and returning an RFI by date and time specified in Section IV.3.4 and in accordance with the instructions set out in the RFI. Complete RFIs submitted after the deadline may not be considered.
3. Launch event.
The Authority will host a launch event on or around 28.2.2012. Should bidders wish to attend, the "Launch Event registration form" (obtainable in the Authority's eSourcing portal) should be completed and returned to the Authority via the messaging function in the eSourcing portal by 12:00 hrs on 17.2.2012.
4. Transparency.
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online (http://www.contractsfinder.businesslink.gov.uk) for the general public. The resulting contract shall also be published.
The Authority may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Authority prior to submission. Key commercial interests may include trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://.
www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf
The prescribed grounds for redaction are:(a) National security;
(b) Personal data;
(c) Information protected by intellectual property law;
(d) Information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) Third party confidential information;
(f) IT security; or
(g) Prevention of fraud.
5. Further provisions.
The Authority shall not be responsible for any costs, charges or expenses incurred by candidates or bidders and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. All dates, time periods and values specified in this notice are provisional and the Authority reserves the right to change these. The Authority reserves the right to not award any contract as a result of this procurement without any liability on its part.
6. Freedom of information.
The Authority is subject to the Freedom of Information Act 2000 (FOIA). Please refer to the RFI which provides further information on the Authority's obligations and duties under FOIA in relation to disclosure of information submitted during this procurement process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Ministry of Justice
MoJ Procurement Directorate, Clive House, 70 Petty France
SW1H 9EX London
UNITED KINGDOM
Telephone: +44 300047-5900
Internet address: http://www.justice.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Part 9 of the Pubilc Contracts Regulation 2006 (as amended) provides for economic operators who have been harmed or at risk of harm by breach of the Regulations to take legal action. Any such action must be brought within the applicable limitation period.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.2.2012
Note! Supplement