The University of Southampton is currently exploring a range of options to help form the overall strategy to support the patient administration and clinical databases, which underpin the operation of the University's Auditory Implant Service ...
Prior information notice
This notice is for prior information only
Supplies
Section I: Contracting authority
University Road
Southampton
SO17 1BJ
United Kingdom
Contact person: Suzanne Carlisle
Telephone: +44 2380595000
E-mail:
NUTS code: UKJ32
Internet address(es):
Main address: http://www.southampton.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton
Section II: Object
Soft Market Testing Exercise in Relation to the Procurement of an Audiology Implant Service Patient Administration/Clinical Database System.
The University of Southampton is currently exploring a range of options to help form the overall strategy to support the patient administration and clinical databases, which underpin the operation of the University's Auditory Implant Service (‘USAIS’). The University is keen to explore all options that may be currently available in the marketplace.
Interested parties are invited to complete and return the Questionnaire, deadline for the receipt of completed Questionnaires is 14.6.2017 (12:00 noon). Responses received as part of this exercise shall be used to help shape the University's final specification of system requirements and scope any resulting procurement process.
Please Note: This soft market exercise is intended to allow interested organisations with appropriate experience to outline their views and provide impartial information to the University with no commitment to themselves or the University. This is not a call for competition at this stage.
The University of Southampton is currently exploring a range of options to support the patient administration and clinical databases, which underpin the operation of the University's Auditory Implant Service (‘USAIS’). The University is keen to explore all options that may be currently available in the marketplace.
The University is conducting soft market testing for a solution that must include at least one, and ideally both of the following capabilities:-
(A) Clinical database capability specific to requirements of an auditory implant service
1. Front-end testing and data capture with link to hardware systems
2. Data analysis for service requirements, research, audit and service evaluation
(B) Patient administration capability (systems should be able to deliver the requirements below either as standard or should have the ability to be configured to provide these requirements).
1. Clinic timetabling system with ability to timetable patient appointments, staff time and room use
2. Secure and confidential patient information storage
3. Finance management and performance monitoring required to comply with the NHS specialised services reporting requirements for invoice validation
4. Compatibility with uploading data to NHS systems to meet NHS reporting requirements for NHS Commissioned DataSets_OutPatient Activity reporting
5. Support to patient and professional communication and marketing
6. Stock management including daily stock reports and an automated ordering of spares/repairs by patients, linked to patient records.
7. User support and training for USAIS staff.
Section IV: Procedure
Section VI: Complementary information
The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this soft market testing exercise and to communicate with participating organisations.
All documentation in relation to this tender can be downloaded from the In-Tend portal.
Participating organisations are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of soft market testing questionnaires will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the participating organisation.
If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.
Once you have logged in: click on ‘Tenders’; locate the relevant project; and click ‘View Details’. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking ‘Express Interest’.
Further instructions for the submission of soft market testing questionnaires are below.
To submit your return, please follow the instructions below:
1. Log In
2. Click ‘Tenders’
3. Locate the relevant project
4. View Details
5. Click on the tab relating to the relevant project stage (e.g. ‘Soft Market Testing’)
6. Click on the ‘Attach Documents’ button and upload your return.
7. Check ALL your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make one return.
8. Click the red ‘Submit Return’ button.
Please note that, to preserve the integrity of the soft market testing project, all queries must made be via the correspondence function within the In-Tend portal.
The deadline for the return of completed SMTE Questionnaires is 14.6.2017 (12:00 noon).