University of Southampton
University Road
Southampton
SO17 1BJ
United Kingdom
Contact person: Suzanne Carlisle
Telephone: +44 2380595000
E-mail:
NUTS code: UKJ32

Internet address(es):

Main address: http://www.southampton.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofsouthampton

Additional information can be obtained from the abovementioned address

Body governed by public law

Education

Soft Market Testing Exercise in Relation to the Procurement of an Automated Lecture Recording Subtitling System.

Reference number: 17/PROF/74

Supplies

The University of Southampton is currently exploring a range of options to meet its need for automated subtitling of lecture video recordings. The University is keen to explore all options that may be currently available in the marketplace.

The University high level requirements for the solution(s) are detailed at Section II.2.4.

Interested parties are invited to complete and return the Questionnaire, deadline for the receipt of completed Questionnaires is 26.6.2017 (12:00 noon). Responses received as part of this exercise shall be used to help shape the University's final specification of system requirements and scope any resulting procurement process.

Please Note: This soft market exercise is intended to allow interested organisations with appropriate experience to outline their views and provide impartial information to the University with no commitment to themselves or the University. This is not a call for competition at this stage.

This contract is divided into lots: no

NUTS code: UKJ3

NUTS code: UKJ32

The University of Southampton is currently exploring a range of options to meet its need for automated subtitling of lecture video recordings. The University is keen to explore all options that may be currently available in the marketplace.

Students use videos of lectures to revisit taught content. Some groups of students benefit from subtitles on videos, especially those with additional learning needs or with English as an additional language (EAL). Lectures are recorded using Panopto.

The University is conducting soft market testing for an automated subtitling system for lecture video recordings that must include the following:

- A high degree of transcription accuracy in real-world scenarios (including a range of acoustics, voices, accents and background noise).

- A pricing model that defines the University's costs.

- A operational and/or support model that reduces the costs to the University.

- Ability to cope with ~55k lecture recordings per annum, with a processing time limited to 12 hours per recording.

- Ability to cope service approximately ~1m hours of video per annum (or integration with existing services that provide this) and scalable to support future growth beyond this.

- Ability to integrate with existing University services to give an excellent student experience (e.g. Blackboard, Panopto, Banner etc.).

01/09/2017

The procurement is covered by the Government Procurement Agreement: no

The University is utilising an electronic tendering tool (In-Tend: https://in-tendhost.co.uk/universityofsouthampton) to manage this soft market testing exercise and to communicate with participating organisations.

All documentation in relation to this tender can be downloaded from the In-Tend portal.

Participating organisations are advised that there will be no hard copy documents issued to organisations and all communications with the University including the submission of soft market testing questionnaires will be conducted via the In-Tend portal. Regular monitoring of the portal is the responsibility of the participating organisation.

If you are not already registered as a supplier with the University of Southampton, you will need to register in In-Tend in order to access the tender documentation.

Once you have logged in: click on ‘Tenders’; locate the relevant project; and click ‘View Details’. Once you are in the project screen, you will be able to register your company against the project and access all documentation by clicking ‘Express Interest’.

Further instructions for the submission of soft market testing questionnaires are below.

To submit your return, please follow the instructions below:

1. Log In.

2. Click ‘Tenders’.

3. Locate the relevant project.

4. View Details.

5. Click on the tab relating to the relevant project stage (e.g. ‘Soft Market Testing’).

6. Click on the ‘Attach Documents’ button and upload your return.

7. Check ALL your response documents are uploaded and displayed in the ‘My Tender Return’ panel. The system will only permit your organisation to make 1 return.

8. Click the red ‘Submit Return’ button.

Please note that, to preserve the integrity of the soft market testing project, all queries must made be via the correspondence function within the In-Tend portal.

The deadline for the return of completed SMTE Questionnaires is 26.6.2017 (12:00 noon).

06/06/2017