Framework agreement for the provision of aviation insurance services to the Police service, and to other emergency and UK security air support units.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
National Policing Improvement Agency
Fry Building, 2 Marsham Street
For the attention of: Neil Terrill
SW1P 4DF London
UNITED KINGDOM
Telephone: +44 2476824286
E-mail:
Internet address(es):
General address of the contracting authority: http://www.npia.police.uk
Further information can be obtained from: Hayward Aviation Limited
Harling House, 47/51 Great Suffolk Street
For the attention of: Rob McNeil / Mike Potter
SE1 0BS London
UNITED KINGDOM
Telephone: +44 2079027800
E-mail:
Fax: +44 2079288040
Internet address: http://www.haywards.net
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hayward Aviation Limited
Harling House, 47/51 Great Suffolk Street
For the attention of: Rob McNeil / Mike Potter
SE1 0BS London
UNITED KINGDOM
Telephone: +44 2079027800
E-mail:
Fax: +44 2079288040
Internet address: http://www.haywards.net
Tenders or requests to participate must be sent to: Hayward Aviation Limited
Harling House, 47/51 Great Suffolk Street
For the attention of: Rob McNeil / Mike Potter
SE1 0BS London
UNITED KINGDOM
Telephone: +44 2079027800
E-mail:
Fax: +44 2079288040
Internet address: http://www.haywards.net
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Framework agreement for the provision of aviation insurance services to the Police service, and to other emergency and UK security air support units.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: United Kingdom.
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: United Kingdom.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12
Range: between 2 400 000,00 and 8 000 000,00 GBP
maximum number of participants to the framework agreement envisaged: 12
Duration of the framework agreement
Duration in months: 12Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 2 400 000,00 and 8 000 000,00 GBP
II.1.5)Short description of the contract or purchase(s)
The Contracting Authority seeks to establish a framework for the provision of aviation insurance for rotary and fixed wing operations on behalf of the police service and other emergency service air support units in the UK, against which designated authorities will be able to procure aviation insurance services for their ASUs, consisting of rotary and/or fixed wing aircraft. The insurance requirements will be divided into lots, to include:
- Aircraft hull and equipment insurance,
- Aircraft and general aviation liability and noise liability insurance,
- Hull war and allied perils insurance,
- Hull deductible insurance,
- Aircraft loss of use insurance,
- Aircraft total loss insurance,
- Crew and passenger personal accident insurance and crew extra expenses personal accident insurance,
- Crew loss of licence insurance.
This procurement will appoint a sole lead insurer for each lot and depending on the percentage of the risk that the lead insurer is able to write, following insurers will be selected based on their ability to quote at the same terms, rates and conditions as the lead insurer. Successful bidders will need to provide for particular insurance requirements as specified by the designated authorities, along with their specific aircraft type, operating hours and shift patterns. For indicative purposes, the 43 police forces of England and Wales have 29 air support units operating 31 aircraft. Currently, all but 4 air support units obtained their aviation related insurance through the NPIA framework arrangement. However there is no guarantee that this level of use will continue unchanged over the term of the framework agreement, or that air support units will utilise the framework agreement, particularly as over the next 3 years, it is expected that the organisational structure of the police air support units will change to a national model. Although any Police or emergency services ASU in the UK could use the "Insurance Services Framework" to obtain insurance services, the framework agreement will not bind any organisation to order through the framework agreement. The framework agreement and subsequent contracts will be governed by English law and any litigation will be taken through English courts. The Authority reserves the right to:
- abandon the procurement process and not award any contract,
- make any changes it sees fit to the procurement process,
- amend the date for the issue of the invitation to tender,
- accept any tender or part of any tender unless the tenderer expressly stipulates otherwise,
- change the scope at the invitation to tender (ITT) stage.
The Authority is not responsible for any bidding costs incurred by interested bidders in respect of this procurement. Prices and payments to be in pounds sterling (GBP). Deadline for submission of completed PQQs is 11:00hrs on 2.2.2012. The framework agreement will be open to all Police Forces and emergency services in the UK. The duration of the framework agreement is 12 months with the option for the Authority to extend by 12 or 24 months. The framework will run from 1.4.2012. This procurement will be undertaken by Hayward Aviation Ltd acting as insurance broker on behalf of the contracting authority.
- Aircraft hull and equipment insurance,
- Aircraft and general aviation liability and noise liability insurance,
- Hull war and allied perils insurance,
- Hull deductible insurance,
- Aircraft loss of use insurance,
- Aircraft total loss insurance,
- Crew and passenger personal accident insurance and crew extra expenses personal accident insurance,
- Crew loss of licence insurance.
This procurement will appoint a sole lead insurer for each lot and depending on the percentage of the risk that the lead insurer is able to write, following insurers will be selected based on their ability to quote at the same terms, rates and conditions as the lead insurer. Successful bidders will need to provide for particular insurance requirements as specified by the designated authorities, along with their specific aircraft type, operating hours and shift patterns. For indicative purposes, the 43 police forces of England and Wales have 29 air support units operating 31 aircraft. Currently, all but 4 air support units obtained their aviation related insurance through the NPIA framework arrangement. However there is no guarantee that this level of use will continue unchanged over the term of the framework agreement, or that air support units will utilise the framework agreement, particularly as over the next 3 years, it is expected that the organisational structure of the police air support units will change to a national model. Although any Police or emergency services ASU in the UK could use the "Insurance Services Framework" to obtain insurance services, the framework agreement will not bind any organisation to order through the framework agreement. The framework agreement and subsequent contracts will be governed by English law and any litigation will be taken through English courts. The Authority reserves the right to:
- abandon the procurement process and not award any contract,
- make any changes it sees fit to the procurement process,
- amend the date for the issue of the invitation to tender,
- accept any tender or part of any tender unless the tenderer expressly stipulates otherwise,
- change the scope at the invitation to tender (ITT) stage.
The Authority is not responsible for any bidding costs incurred by interested bidders in respect of this procurement. Prices and payments to be in pounds sterling (GBP). Deadline for submission of completed PQQs is 11:00hrs on 2.2.2012. The framework agreement will be open to all Police Forces and emergency services in the UK. The duration of the framework agreement is 12 months with the option for the Authority to extend by 12 or 24 months. The framework will run from 1.4.2012. This procurement will be undertaken by Hayward Aviation Ltd acting as insurance broker on behalf of the contracting authority.
II.1.6)Common procurement vocabulary (CPV)
66510000, 66514140, 66516200, 66516400, 66512000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The insurance provision will include the following: aircraft hull and equipment insurance; aircraft and general aviation liability and noise liability insurance; hull war and allied perils insurance; hull deductible insurance; aircraft loss of use insurance; aircraft total loss insurance; crew and passenger personal accident insurance, crew extra expenses personal accident insurance; crew loss of licence insurance. See Annex B for further information. A lead insurer will be appointed for each lot. Depending on the percentage of the risk that the lead insurer is able to write, following insurers will be selected based on their ability to quote at the same terms, rates and conditions as the lead insurer. Whilst the contracting authority cannot guarantee the volume of orders under the framework agreement, the estimated total value, excluding VAT, is in the range of 2 400 000 GBP to 8 000 000 GBP. This range is based on the latest spend data available to date and is intended for illustrative purposes only. We cannot guarantee to suppliers any business through this framework agreement. The duration of the framework is 12 months with the option for the contracting authority to extend by a further 12 or 24 months.
Estimated value excluding VAT:
Range: between 2 400 000,00 and 8 000 000,00 GBP
Estimated value excluding VAT:
Range: between 2 400 000,00 and 8 000 000,00 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.4.2012. Completion 31.3.2013
Information about lots
Lot No: 1 Lot title: Aircraft and equipment insurance1)Short description
Purchase of insurance services for UK Police and other UK emergency service air support units.
2)Common procurement vocabulary (CPV)
66510000, 66514140
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2012. Completion 31.3.2013
5)Additional information about lots
With an option to extend for a further 12 / 24 months.
Lot No: 2 Lot title: Aircraft liability insurance
1)Short description
Purchase of insurance services for UK Police and other UK emergency service air support units.
2)Common procurement vocabulary (CPV)
66510000, 66516200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2012. Completion 31.3.2013
5)Additional information about lots
With an option to extend for a further 12 / 24 months.
Lot No: 3 Lot title: Aviation general liability
1)Short description
Purchase of insurance services for UK Police and other UK emergency service air support units.
2)Common procurement vocabulary (CPV)
66510000, 66516400
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2012. Completion 31.3.2013
5)Additional information about lots
With an option to extend for a further 12 / 24 months.
Lot No: 4 Lot title: Aircraft hull war and allied perils insurance
1)Short description
Purchase of insurance services for UK Police and other UK emergency service air support units.
2)Common procurement vocabulary (CPV)
66510000, 66514140
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2012. Completion 31.3.2013
5)Additional information about lots
With an option to extend for a further 12 / 24 months.
Lot No: 5 Lot title: Aircraft hull deductible insurance
1)Short description
Purchase of insurance services for UK Police and other UK emergency service air support units.
2)Common procurement vocabulary (CPV)
66510000, 66514140
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2012. Completion 31.3.2013
5)Additional information about lots
With an option to extend for a further 12 / 24 months.
Lot No: 6 Lot title: Aircraft loss of use insurance
1)Short description
Purchase of insurance services for UK Police and other UK emergency service air support units.
2)Common procurement vocabulary (CPV)
66510000, 66514140
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2012. Completion 31.3.2013
5)Additional information about lots
With an option to extend for a further 12 / 24 months.
Lot No: 7 Lot title: Loss of pilots licence insurance
1)Short description
Purchase of insurance services for UK Police and other UK emergency service air support units.
2)Common procurement vocabulary (CPV)
66510000, 66512000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2012. Completion 31.3.2013
5)Additional information about lots
Lot No: 8 Lot title: Crew and passenger personal accident and extra expenses insurance
1)Short description
Purchase of insurance services for UK Police and other UK emergency service air support units.
2)Common procurement vocabulary (CPV)
66510000, 66512000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
Starting 1.4.2012. Completion 31.3.2013
5)Additional information about lots
With an option to extend for a further 12 / 24 months.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No specific legal forms required. Members of any consortia shall be jointly or severally liable for the framework agreement and resultant contracts before acceptance. Legal bodies shall be companies or partnerships.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Insurance company, underwriting agency and lloyd's underwriters where applicable and as set out in detail in the tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Full name, business address, telephone number, e-mail address and contact name. FSA registration details including confirmation that you comply with FSA requirements. Part of Group details (if applicable). A minimum security rating of Standard & Poors BBB or equivalent A.M Best, Moody’s or Fitch rating. and as set out in detail in the tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Experience of providing insurance for similar organisations. Willing to be vetted. and as set out in detail in the tender documents.
Experience of providing insurance for similar organisations. Willing to be vetted. and as set out in detail in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Financial Services and Market 2000, Insurance Companies Act 1982 and other statutory modification thereof.
Reference to the relevant law, regulation or administrative provision: Financial Services and Market 2000, Insurance Companies Act 1982 and other statutory modification thereof.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 1: and maximum number 12
Objective criteria for choosing the limited number of candidates: Please see conditions for participation (III.2).
Objective criteria for choosing the limited number of candidates: Please see conditions for participation (III.2).
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
2.2.2012 - 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
6.2.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Head of Commercial and Procurement
Ground Floor, Fry Building, (SE Quarter), 2 Marsham Street
SW1P 4DF London
UNITED KINGDOM
Internet address: http://www.npia.police.uk
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
IDRS Ltd.
24 Angle Gate, City Road
EC1V 2PT London
UNITED KINGDOM
Internet address: http://www.idrs.ltd.uk
VI.5)Date of dispatch of this notice:
23.12.2011