Short Breaks for Children with Disabilities.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Norfolk County Council
County Hall, Martineau Lane
For the attention of: Andrew Fish
NR1 2DH Norwich
United Kingdom
E-mail:
Internet address(es):
General address of the contracting authority: www.norfolk.gov.uk
Address of the buyer profile: https://in-tendhost.co.uk/norfolkcc
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Short Breaks for Children with Disabilities.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
Service category No 25: Health and social services
NUTS code UKH13
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
Justification for a framework agreement, the duration of which exceeds four years: 48 months from the required service commencement date, with the option to extend up to a further 48 months.
This Framework is being let under Regulations 74 to 77 of the Public Contract Regulations 2015 (Light Touch Regime), under which the Council has flexibility as to the process or procedure to be used when purchasing certain services of which short breaks is one. The framework agreement differs from those not let under the light touch regime in that the Council, exercising its flexibility, may periodically open the framework for new applicants. The Council reserves the right, however, not to open the framework for new applications if it deems this appropriate.
Duration of the framework agreement
Duration in months: 96Justification for a framework agreement, the duration of which exceeds four years: 48 months from the required service commencement date, with the option to extend up to a further 48 months.
This Framework is being let under Regulations 74 to 77 of the Public Contract Regulations 2015 (Light Touch Regime), under which the Council has flexibility as to the process or procedure to be used when purchasing certain services of which short breaks is one. The framework agreement differs from those not let under the light touch regime in that the Council, exercising its flexibility, may periodically open the framework for new applicants. The Council reserves the right, however, not to open the framework for new applications if it deems this appropriate.
II.1.5)Short description of the contract or purchase(s)
Norfolk County Council wishes to establish a framework of providers of short breaks for children with disabilities. Short Breaks allow a child to spend time apart from their parent/carer, take part in activities they like, form and develop friendships and become more confident and independent. Short Breaks allow the child's family to have a break from the demands of caring, to relax and recharge their batteries, to spend time with each other and their other children and to reduce family stress.
There is no guarantee of business under this framework. As a guide, the Council's potential spend is up to 1 700 000 GBP per annum. However this does not represent a commitment to purchase the value stated, either as a minimum or a maximum, under the framework. Orders placed under the framework will be awarded on an individual basis.
There is no guarantee of business under this framework. As a guide, the Council's potential spend is up to 1 700 000 GBP per annum. However this does not represent a commitment to purchase the value stated, either as a minimum or a maximum, under the framework. Orders placed under the framework will be awarded on an individual basis.
II.1.6)Common procurement vocabulary (CPV)
85000000, 85311300, 85312120
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 96 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Group based provision1)Short description
Age range from 0-17. The day before a young person 18th birthday
This provision will be run from a base.
Group based provision could be a service that can offer a variety of activities or specialises in one or two aspects.
This provision will be run from a base.
Group based provision could be a service that can offer a variety of activities or specialises in one or two aspects.
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Buddying projects
1)Short description
Age range 8+
Working with families for them to gain confidence in letting their child try new experiences, including:
- Travelling on public transport
- Learning how to access a new community service.
- Skilling group of young people to meet up, navigate public transport and keep safe.
- Assisting and developing relationships assisting young people with finding work experience.
Working with families for them to gain confidence in letting their child try new experiences, including:
- Travelling on public transport
- Learning how to access a new community service.
- Skilling group of young people to meet up, navigate public transport and keep safe.
- Assisting and developing relationships assisting young people with finding work experience.
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Support in the Community
1)Short description
This is likely to be for children with more specialist needs who require higher staffing ratio's to be able to engage in experiences.
Provision could be on a 1:1 basis, as a small group, or staffing to support a family out in the community with their disabled child or disabled children.
Provision could be on a 1:1 basis, as a small group, or staffing to support a family out in the community with their disabled child or disabled children.
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Activity Holidays for Disabled Children
1)Short description
Activities could include:
An overnight sleep in the company of friends.
The opportunity for disabled children to spend time away from home and their main carers.
An overnight sleep in the company of friends.
The opportunity for disabled children to spend time away from home and their main carers.
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Residential short breaks (regular and reliable)
1)Short description
The provision of residential short break services to support disabled children and young people aged 0-18. The majority of placements will be for children aged 10 and above, although younger children may be placed in residential settings in exceptional circumstances.
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Domiciliary Care
1)Short description
Personal care delivered to disabled children and young people in their home.
Children who require domiciliary care usually, but not exclusively:
- Live with siblings who have disabilities.
- Live with a parents or parents who are disabled and receiving support in their own right.
Children who require domiciliary care usually, but not exclusively:
- Live with siblings who have disabilities.
- Live with a parents or parents who are disabled and receiving support in their own right.
2)Common procurement vocabulary (CPV)
85000000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As per tender documents.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per tender documents.
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
NCCF41120
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
5.12.2016
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 5.12.2016 - 14:00
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
This procurement will be managed electronically via the Council's e-procurement system. To participate in this procurement, applicants must first be registered on the system at https://in-tendhost.co.uk/norfolkcc. Full instructions for registration and use of the system can be found at https://in-tendhost.co.uk/norfolkcc/aspx/BuyerProfiles. Once registered you will be able to see the procurement project under the ‘tenders’ section and ‘express an interest’ to view the documentation. If you encounter any difficulties whilst using the system you can contact the In-tend support team by phoning +44 8442728810 or e-mailing .
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
Proceedings must be brought within 30 days from the date of knowledge (the date on which the economic operator first knew or ought to have known that grounds for starting the proceedings had arisen) unless the Court considers that there is good reason for extending the period within which proceedings may be brought, in which case the Court may extend that period up to a maximum of 3 months from the date of knowledge.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.11.2016