By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

South Kilburn decentralised energy system.

Public works concession

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Brent
Regeneration and Major Projects, Brent House, 349 High Road, Wembley
Contact point(s): Joyce Ip
For the attention of: Joyce Ip
HA9 6BZ Brent
Telephone: +44 2089372274
Fax: +44 2089371390

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
1.3)Main activity
General public services
1.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the concession

II.1)Description of the concession
II.1.1)Title attributed to the contract by the contracting authority:
South Kilburn decentralised energy system.
II.1.2)Type of contract and location of works
Design and execution

NUTS code UKI23

Main site or location of works South Kilburn, London Borough of Brent.
II.1.2)Type of contract and location of works:
South Kilburn is situated in the south east corner of the London Borough of Brent (LBB), bordering on the London Boroughs of Camden and Westminster. Various sites within South Kilburn are in the process of being redeveloped in phases as part of a massive regeneration programme. It is envisaged that c. 2 000 new homes, a new school, a healthy living centre and new commercial units will be built in the area. This site will have a high proportion of new build, medium rise social housing blocks and as such is well suited to a heat network. London Borough of Brent is procuring the services of an energy service company to finance, design, build, manage and maintain a decentralised energy system which will provide heat with a combination of CHP and boilers to the new residential and non-residential units for a period of 40 years.
II.1.4)Common procurement vocabulary (CPV)

45251250, 45251200, 45251220, 71323200, 65410000, 09323000, 42515000, 44163121, 45251000, 45232140, 45315100, 50531100, 50720000

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The installation of a decentralised energy system will enable new developments in South Kilburn to achieve the required levels of code for sustainable homes and Breeam excellent and provide an energy service to users at a lower cost. Subsequently, all the approved new developments in South Kilburn are required by Section 106 agreements and development agreements to connect to the decentralised energy system. Approximately 2 300 new residential units delivered in phases, will be required to connect to the new system.
LBB has undertaken a feasibility study that indicates the heat network is a commercially viable project subject to the connection charge to be levied. Connection to the heat network not only removes the need for developers to provide on-site heat generation plant but also helps them meet the requirements of the CSH. The concessionaire will have to finance the heat network.
The Council is seeking a concessionaire to:
(a) Design, build, finance, maintain and operate the decentralised energy system at no financial risk to the Council, for up to 40 years. The contract will be for an initial 25 year term with an option to extend for a further 15 years;
(b) Install the necessary infrastructure including heat pipes to establish a linked network and to distribute the heat to each building via the network;
(c) Provide affordable, continuous and controllable heat and hot water to all end users;
(d) Purchase all primary energy required by the scheme;
(e) Expand and modernise the network to meet future demand quantified by the Council. This may include the provision of heat to a number of existing Council housing blocks;
(f) Reduce the CO2 emissions and establish a secure and sustainable energy supply (to be achieved through the use of combined heat and power);
(g) Collect the agreed index linked connection fee from developers;
(h) Manage, operate and maintain the billing and collection of all charges to all users including the Council's tenants, leaseholders, transferred tenants and owner occupiers;
(i) Provide an excellent customer care service to end users.
To facilitate the delivery of the decentralised energy system, it is anticipated that an affordable one-off connection charge would apply to all new developments drawing heat from the decentralised energy system which aims to:
(a) provide lower energy costs for residents/ businesses;
(b) ensure that the district heating solution is less costly than individual block solutions;
(c) achieve significant CO2 savings;
(d) be better placed to meet higher sustainable code levels in the future;
(f) include a technically sound and reliable energy centre.
Estimated value excluding VAT: 67 000 000,00 GBP
II.2.2)Minimum percentage of the works to be awarded to third parties:
Not applicable.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met Set out in PQQ and associated documents. See V1.2 below.
III.1.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met Set out in PQQ and associated documents. See V1.2 below. Credit agency reports may also be obtained and assessed.
III.1.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met Set out in PQQ and associated documents. See V1.2 below.

Section IV: Procedure

IV.1)Award criteria:
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document.
IV.2)Administrative information
IV.2.1)File reference number attributed by the contracting authority:
Not applicable
IV.2.2)Time-limit for the submission of applications
Date: 30.1.2012 - 12:00
IV.2.3)Language(s) in which applications may be submitted

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The London Borough of Brent receives support from the Greater London Authority's Decentralised Energy Project Delivery Unit (DEPDU) including funding from the European Investment Banks and European Local Energy Assistance (ELENA) facility.
VI.2)Additional information:
Interested contractors are required to complete a pre-qualification questionnaire (PQQ) which is consistent with Directive 2004/18/EC.

Please e-mail Joyce Ip to request a copy of the pre-qualification questionnaire. Your PQQ must be completed and submitted along with all supporting documents to the address stipulated in the PQQ by 12:00 noon on 27.1.2012. Following evaluation of the PQQ, the London Borough of Brent intends to invite a maximum of 6 companies to tender. To be eligible to participate at the tender stage, organisations must have passed the pre-qualification stage.

VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
The Strand
WC2A 2LL London
Telephone: +44 2079476000

Body responsible for mediation procedures

Not applicable

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals The contracting authority will observe a minimum 10 calendar day standstill period running from the day after communication to tenderers of the authority’s intended award decision. This is to allow unsuccessful tenderers to obtain further information before the contract is entered into. There is no right of appeal to the contracting authority and instead the UK Public Contracts Regulations 2006 (as amended) provide for an aggrieved party to apply to the High Court of England and Wales concerning any alleged breach of the 2006 Regulations. Any such action must be brought within 30 days of knowledge of the alleged breach unless an extension is granted by the courts. Full information regarding appeals can be obtained from the body responsible for the appeal procedure detailed in VI.3.1.
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: