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TfL - 00717 Rolling Stock Vinyl Filming Services.

Contract notice - utilities


Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London - London Underground (Commercial Operations)
15 Westferry Circus
For the attention of: Arlene Edwards
E14 4HD London
United Kingdom
Telephone: +44 2070383061

Internet address(es):

General address of the contracting entity:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity
Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities
The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting entity:
TfL - 00717 Rolling Stock Vinyl Filming Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London Underground Depots based in London UK.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in months: 48
II.1.5)Short description of the contract or purchase(s):
Rolling stock interior and exterior vinyl filming and ancillary associated services for BCV/SSL and JNP Fleets.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
A nil value Framework Agreement is sought for the supply of ad hoc and project vinyl rolling stock filming for LUL Fleets over 48 months with the option to extend for 12 months.
Estimated value excluding VAT: 6 650 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Exterior Vinyl Filming
1)Short description:
Exterior Vinyl Filming.
2)Common procurement vocabulary (CPV)


Lot No: 2 Lot title: Interior Vinyl Filming
1)Short description:
Interior Vinyl Filming.
2)Common procurement vocabulary (CPV)


Lot No: 3 Lot title: Ancillary Associated Vinyl Filming
1)Short description:
Ancillary Associated Vinyl Filming.
2)Common procurement vocabulary (CPV)


Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A bankers bond guaranteeing performance of the contract and/or an Ultimate Holding Company Guarantee maybe required. Details will be given in the Invitation to Tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be in Pounds Sterling and will normally be made by means of electronic funds transfer. Full details will be contained in the Invitation to Tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No special legal form is required but in the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each member of that group will be jointly and severally responsible for the due performance of the Framework Agreement.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Candidates expressing an interest will be required to successfully complete a pre-qualification questionnaire. The Prequalification Questionnaire and associated documents are to be provided upon candidates expressing an interest in this contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Included within Prequalification Questionnaire and Tender documents, including but not limited to:
- BS EN ISO 18001: 2004 or equivalent,
- ISO 14001:2007 EMAS or equivalent,
- BS EN ISO 9001: 2008 or equivalent certified to BS EN ISO 9001:2008 by a UKAS accreditation body equivalent national organisation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met: Selection criteria as stated in the procurement documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents (except for a DPS)
Time limit for receipt of requests for documents or for accessing documents: 9.11.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.11.2016 - 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:
This notice is a call for competition in accordance with Directive 2014/25/EU. It is not intended that any further call for competition be made although the contracting entity reserves the right to place further calls at its sole discretion.
Interested parties should also note:
- The contracting entity reserves the right to up issue the technical specification with amendments prior to submission of candidates' best and final offers.

- The contracting entity intends to use electronic means including the internet in carrying out the procurement process. The contracting entity strongly supports and implements the Greater London Authority Group responsible Procurement Policy. Details about the policy can be found on Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

- The contract and any matters, including the disputes, arising out of it will be subject to English Law and the exclusive jurisdiction of the English Courts.
- The contracting entity does not bind itself to accept any tender and reserves the right to award the contract in whole or in part or not at all as a result of this call for competition.
- Registration of interest in this procurement by any party does not guarantee inclusion of the party on the tender enquiry list. The contracting entity shall select candidates to receive invitations to tender in accordance with objective criteria as detailed in II 2.5 of this Notice and in the invitation to tender documents.
- The contracting entity reserves the right to select those candidates with whom it wishes to negotiate. This will be done on an objective basis according to evaluation criteria and rules laid down by the contracting entity.
- The contracting entity reserves the right to disqualify any candidate which: provides information or conformations which later prove to be untrue or incorrect; or does not supply the information required by this notice or Prequalification Questionnaire.
- The contracting entity reserves the right to award the contract on the basis of the initial tenders without conducting negotiations.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The UK does not have any such body with responsibility for appeals procedures. Please refer to section V1.4.2 for information regarding this appeal process.

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Prior to contract award the Contracting Entity will incorporate a minimum ten calendar day standstill period following electronic notification to unsuccessful candidates of the award decision. Prior to this period the Contracting Entity will provide candidates with the identity of the winning bidder(s) and details of the scores(s) and characteristics and relative advantages of the winning bid(s). The Utilities Contract Regulations 2016 provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: