The Provision of Occupational Health Services.
Contract award notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Canterbury Christ Church University
North Holmes Road, Kent
For the attention of: Max Huubbard
CT1 1QU Canterbury
United Kingdom
Telephone: +44 1227782940
E-mail:
Fax: +44 1227782940
Internet address(es):
General address of the contracting authority: https://in-tendhost.co.uk/cccu/aspx/Home
Address of the buyer profile: https://in-tendhost.co.uk/cccu/aspx/Home
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
The Provision of Occupational Health Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 25: Health and social services
NUTS code
Service category No 25: Health and social services
NUTS code
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The provision of Occupational Health Services for Canterbury Christ Church University
Canterbury Christ Church University is looking to appoint a provider to deliver an Occupational Health Service (OHS) that supports the University in meeting legislative requirements and maintaining a duty of care to staff, ensuring fitness to work of staff, promoting physical and mental wellbeing amongst staff to optimise attendance, engagement, resilience and performance.
The OHS provider will support staff with illness or other medical or health requirements and assist in the prevention of health-related problems amongst the University's staff as a result of their activities, providing guidance and signposting for the treatment of any such problems. OHS will provide advice to managers about the reasonable long or short term adjustments that can be made; and support employees who as a result of injury, new or pre-existing health problems find that they are not able to fulfil the remit of their role, either in the short or long-term. Furthermore, the OHS provider is required to be a conduit in providing advice that facilitates early intervention of services delivered through the core NHS remit. This may include liaison with GP's and other health practitioners with the employees express consent.
The OHS provider will help the University to reduce levels of sickness absence, identifying trends in work-related absence and prioritising and tackling significant health and wellbeing-related issues.
The provider will provide advice on a range of work-related issues. Significantly it will bring to the attention of the University relevant work-related health requirements, topics and themes so as to inform the review, development and implementation of appropriate occupational health and wellbeing interventions.
The service will be provided to all staff employed by the University. Services, if not provided on site, must be available within a reasonable radius (no more than 60 minutes' drive) of the three main campuses at Canterbury, Medway and Broadstairs.
The Provider shall be required to develop a good understanding of the University's objectives and tasks, as well as the environmental and work-related health risks particular to its staff, working in partnership with relevant university departments.
The Provider shall have a clear process in place both for monitoring and assuring the quality of its service and for dealing with customer complaints. The Provider shall be required to meet minimum response and turnaround times for the provision of OH services, including appointments. The Provider shall be expected to be proactive in keeping the University informed on progress in delivering activities against response and turnaround times, including providing early warning of any potential exceptions. Minimum requirements shall be agreed with the University, but are likely to be:
- post-offer assessments for staff should be sent to the employee within 2 working days (48 hours) of receipt of instruction from the University and return report to the University within 2 working days (48 hours) of receipt from employee;
- for appointments with an Occupational Health Advisors (OHA), inform the University and the individual of the appointment date within two working days (48 hours) of referral and hold the appointment within five working days of informing the University and the individual;
- for appointments with an Occupational Health Physician (OHP), inform the University and the individual of the appointment date within two working days (48 hours) of referral and hold the appointment within seven working days of informing the University and the individual;
- administration of immunisations/vaccinations within five working days of the referral/request;
- OHA/OHP reports to be emailed to the University within two working days (48 hours) of the appointment taking place.
The Provider shall ensure that any services carried out meet the requirements of all relevant legislation, regulations, guidelines and standards current at the time of delivery. This includes the HEOPS guidance for higher education standards, which is applicable to these services.
Contract Duration
The contracts will be awarded on or after 01/09/2016 and shall continue for three years. The University also reserves the option to extend the initial three year term for a further two years, which will be agreeable annually based on the supplier's good performance.
There is also currently a separate provision in place for the Occupational Health Services to students in Health, Wellbeing and Education programmes at Canterbury Christ Church. The University reserves the right to include this provision within this contract. This would be dependent on the successful supplier being able to demonstrate that they can deliver the student services in a cost effective and professional way. This decision will only be made once the University have completed its current review of the Student Occupational Health provision.
Canterbury Christ Church University is looking to appoint a provider to deliver an Occupational Health Service (OHS) that supports the University in meeting legislative requirements and maintaining a duty of care to staff, ensuring fitness to work of staff, promoting physical and mental wellbeing amongst staff to optimise attendance, engagement, resilience and performance.
The OHS provider will support staff with illness or other medical or health requirements and assist in the prevention of health-related problems amongst the University's staff as a result of their activities, providing guidance and signposting for the treatment of any such problems. OHS will provide advice to managers about the reasonable long or short term adjustments that can be made; and support employees who as a result of injury, new or pre-existing health problems find that they are not able to fulfil the remit of their role, either in the short or long-term. Furthermore, the OHS provider is required to be a conduit in providing advice that facilitates early intervention of services delivered through the core NHS remit. This may include liaison with GP's and other health practitioners with the employees express consent.
The OHS provider will help the University to reduce levels of sickness absence, identifying trends in work-related absence and prioritising and tackling significant health and wellbeing-related issues.
The provider will provide advice on a range of work-related issues. Significantly it will bring to the attention of the University relevant work-related health requirements, topics and themes so as to inform the review, development and implementation of appropriate occupational health and wellbeing interventions.
The service will be provided to all staff employed by the University. Services, if not provided on site, must be available within a reasonable radius (no more than 60 minutes' drive) of the three main campuses at Canterbury, Medway and Broadstairs.
The Provider shall be required to develop a good understanding of the University's objectives and tasks, as well as the environmental and work-related health risks particular to its staff, working in partnership with relevant university departments.
The Provider shall have a clear process in place both for monitoring and assuring the quality of its service and for dealing with customer complaints. The Provider shall be required to meet minimum response and turnaround times for the provision of OH services, including appointments. The Provider shall be expected to be proactive in keeping the University informed on progress in delivering activities against response and turnaround times, including providing early warning of any potential exceptions. Minimum requirements shall be agreed with the University, but are likely to be:
- post-offer assessments for staff should be sent to the employee within 2 working days (48 hours) of receipt of instruction from the University and return report to the University within 2 working days (48 hours) of receipt from employee;
- for appointments with an Occupational Health Advisors (OHA), inform the University and the individual of the appointment date within two working days (48 hours) of referral and hold the appointment within five working days of informing the University and the individual;
- for appointments with an Occupational Health Physician (OHP), inform the University and the individual of the appointment date within two working days (48 hours) of referral and hold the appointment within seven working days of informing the University and the individual;
- administration of immunisations/vaccinations within five working days of the referral/request;
- OHA/OHP reports to be emailed to the University within two working days (48 hours) of the appointment taking place.
The Provider shall ensure that any services carried out meet the requirements of all relevant legislation, regulations, guidelines and standards current at the time of delivery. This includes the HEOPS guidance for higher education standards, which is applicable to these services.
Contract Duration
The contracts will be awarded on or after 01/09/2016 and shall continue for three years. The University also reserves the option to extend the initial three year term for a further two years, which will be agreeable annually based on the supplier's good performance.
There is also currently a separate provision in place for the Occupational Health Services to students in Health, Wellbeing and Education programmes at Canterbury Christ Church. The University reserves the right to include this provision within this contract. This would be dependent on the successful supplier being able to demonstrate that they can deliver the student services in a cost effective and professional way. This decision will only be made once the University have completed its current review of the Student Occupational Health provision.
II.1.5)Common procurement vocabulary (CPV)
85100000
II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 60
2. Price. Weighting 40
1. Quality. Weighting 60
2. Price. Weighting 40
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
CCCU-0014
IV.3.2)Previous publication(s) concerning the same contract
no
Section V: Award of contract
Contract No: CCCU-0014 Lot title: The provision of Occupational Health ServicesV.1)Date of contract award decision:
16.8.2016
V.2)Information about offers
Number of offers received: 2
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Occupational Health Works Ltd
Bilting Business Centre, Canterbury Road
TN25 4HF Ashford
United Kingdom
V.4)Information on value of contract
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
10.10.2016