By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Hybrid Mail - Offsite solution Medway NHS Foundation Trust.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Medway NHS Foundation Trust
Green Zone, Level 1, Medway Maritime Hospital, Windmill Road
For the attention of: Mr Daniel Medley
ME7 5NY Gillingham
United Kingdom
Telephone: +44 1634830000
E-mail:

Internet address(es):

General address of the contracting authority: http://www.medway.nhs.uk

Electronic access to information: www.lppsourcing.org

Electronic submission of tenders and requests to participate: www.lppsourcing.org

Further information can be obtained from: Medway NHS Foundation Trust
Green Zone, Level 1, Medway Maritime Hospital, Windmill Road
For the attention of: Mr Daniel Medley
ME7 5NY Gillingham
United Kingdom
Telephone: +44 1634830000
E-mail:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Medway NHS Foundation Trust
Green Zone, Level 1, Medway Maritime Hospital, Windmill Road
For the attention of: Mr Daniel Medley
ME7 5NY Gillingham
United Kingdom
Telephone: +44 1634830000
E-mail:

Tenders or requests to participate must be sent to: Medway NHS Foundation Trust
Green Zone, Level 1, Medway Maritime Hospital, Windmill Road
For the attention of: Mr Daniel Medley
ME7 5NY Gillingham
United Kingdom
Telephone: +44 1634830000
E-mail:

I.2)Type of the contracting authority
Other: Health
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Hybrid Mail - Offsite solution Medway NHS Foundation Trust.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 27: Other services

NUTS code UKJ41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Medway Foundation Trust are conducting a restricted OJEU tender for Hybrid Mail offsite solution. The Trust requires a non-commitment based outsourced print facility to print letters which will include but not limited to; Outpatient Appointment Letters, screening communications and Foundation Trust communications. MFT are seeking to obtain cost effective secure end to end solution for production, printing, personalisation, mailing etc. of outgoing mail. Initially the solution will be implemented for patient appointment letters, Foundation Trust letters or other client letters. This may include Hybrid Mail, Bulk Mailing and Electronic Patient Communications Please note, this contract will not include a commitment to volumes.
II.1.6)Common procurement vocabulary (CPV)

48223000, 64000000, 72412000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Medway Foundation Trust are conducting a restricted OJEU tender for Hybrid Mail offsite solution. The Trust requires a non-commitment based outsourced print facility to print letters which will include but not limited to; Outpatient Appointment Letters, screening communications and Foundation Trust communications. MFT are seeking to obtain cost effective secure end to end solution for production, printing, personalisation, mailing etc. of outgoing mail. Initially the solution will be implemented for patient appointment letters, Foundation Trust letters or other client letters. This may include Hybrid Mail, Bulk Mailing and Electronic Patient Communications Please note, this contract will not include a commitment to volumes.
Estimated value excluding VAT:
Range: between 150 000 and 400 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please see PQQ when tender is live.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Please see PQQ when tender is live.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Please see PQQ when tender is live.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ when tender is live.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Please see PQQ when tender is live.
Minimum level(s) of standards possibly required: Please see PQQ when tender is live.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Please see PQQ when tender is live.
Minimum level(s) of standards possibly required:
Please see PQQ when tender is live.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 2: and maximum number 6
Objective criteria for choosing the limited number of candidates: Scored references and pass/fail technical questions in PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
0108
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.11.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
15.11.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 13.12.2016 - 9:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
6.10.2016