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Refurbish building 946 (dorms) at RAF Lakenheath.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Infrastructure Organisation, DE&S;
Building 62, Raf Croughton
For the attention of: Gerri Graham
NN13 5XP Brackley
Telephone: +44 1280708920
Fax: +44 1280708679

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Refurbish building 946 (dorms) at RAF Lakenheath.
II.1.2)Type of contract and location of works, place of delivery or of performance
Design and execution
Main site or location of works, place of delivery or of performance: Suffolk.

NUTS code UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Refurbishment work. The project is to refurbish the existing single living accommodation building. Currently each of the paired rooms share a bathroom and the existing 84 shared bathrooms will be re-modelled to form 168 individual shower rooms and kitchenettes. The bedrooms will also be refurbished. The mechanical services works includes adapting the existing domestic water services, below ground and above ground drainage systems to suit the new layouts and the provision of new decentralised ventilation systems, together with adaptations to the existing LTHW heating system to serve the proposed new air handling plant and the installation of new towel rails. In addition to the refurbishment of the living accommodation, the communal laundry ventilation system will be replaced. Communal kitchen areas will also be refurbished and redecorated to provide a more functional and useable space Externally, there will be limited window replacement and works to the pitched roof will include the checking, repair and cleaning of the gutters and down pipes as required. The external walkways, staircases and landings will have the exposed concrete soffits and floor surfaces cleaned. External doors will be replaced / refurbished.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 5 000 000 and 10 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The successful bidder may be required to provide a parent company Deed of Indemnity in a form to be specified by the Authority.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The Authority's P2P system will be used for payment under this contract. Candidates are deemed to have satisfied themselves that they will be able to operate the P2P system through an RLI prior to making a request to participate.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The contract shall be subject to the provisions of bespoke contract conditions developed by the Authority for this requirement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: This information shall be via the Pre-qualification questionnaire process.
Minimum level(s) of standards possibly required: Shall be stated in the Pre-qualficiation questionnaire.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Shall be via the Pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Shall be stated in the Pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Marking criteria and any minimum standards to be issued with the Pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
3.1.2012 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: These contract opportunities are published in the Official Journal of the European Union (OJEU) and the MoD Defence Contracts Bulletin. The award of any subsequent contract arising from such requirements is subject to the Public Contract Regulations 2006.

Pre-Qualification information to be provided: A Pre-qualification questionnaire(PQQ) will be sent out electronically after the final day of EOI. Requests received after the stated time and date will not be considered. Also included will be a copy of the PQQ Marking Criteria to assist in the completing of the PQQ. Incomplete PQQs will not be considered. Company literature, brochures or other such material are not be subitted at any time. Please e-mail EOI to: .

Tracker Reference: TKR-20111125-DCB-2772544. GO Reference: GO-20111125-DCB-2772545.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Infrastructure Organisation, DE&S;
Building 62, Raf Croughton
NN13 5XP Brackley
Telephone: +44 1280708920
Fax: +44 1280708679

Body responsible for mediation procedures

Defence Infrastructure Organisation, DE&S;
Building 62, Raf Croughton
NN13 5XP Brackley
Telephone: +44 1280708920
Fax: +44 1280708679

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Infrastructure Organisation, DE&S;
Building 62, Raf Croughton
NN13 5XP Brackley
Telephone: +44 1280708920
Fax: +44 1280708679

VI.5)Date of dispatch of this notice: