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Facilities Management - Maintenance and Repair.

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lancaster University
Bailrigg Campus
Contact point(s): Strategic Procurement
For the attention of: Jessica Mottershaw
LA1 4YW Lancaster
United Kingdom

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Facilities Management - Maintenance and Repair.
II.2)Type of contract and place of delivery or of performance
Service category No 1: Maintenance and repair services
Lancaster University.
II.3)Information on framework agreement
II.4)Short description of nature and quantity or value of supplies or services:
Lancaster University will shortly be going out to tender for the following areas of Facilities Management:
Lot 1) Fire alarms, CCTV, intruder alarms, security (not manned guarding), access control.
Lot 2) Lift Maintenance.
It is envisaged (but not finalised) that the contract shall be for a period of 4 years.
The University would be grateful if suppliers could answer the questions found in additional information, which are an attempt to gain a better understanding of the market to inform the writing of the tender.
The tender will go out on the In-Tend portal, on which suppliers can register for free:
Estimated cost excluding VAT:
Range: between 600 000 and 1 100 000 GBP


This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

50000000, 50750000

II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:

We are very interested to hear what suppliers have to say about the way they work and would be grateful if you could complete the questions and return by 20.6.2016 to

1. What is your approach to working with subcontractors?
We are interested in the following:
How do you work with your subcontracted workforce?
Do you have processes in place to ensure quality standards?
How do you manage the relationship between you and your subcontractors and the client and your subcontractors?
2. What innovations do you have that might be of interest to the University? e.g. new technology etc.
3. How do you help clients to meet their sustainability objectives?
Many thanks in advance for your welcome cooperation.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): At this stage, it is not yet known. However, the University hopes to be in receipt of community funds over the next 4 years, so this may be a possibility.
VI.2)Additional information:
Please see section II.7) Additional Information for 3 questions the University would like to pose to suppliers in order to have a better understanding of the market.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: