Integrated Housing Management Solution and Associated Services.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Rooftop Housing Group
70 High Street
For the attention of: John Sutton
WR11 4YD Evesham
United Kingdom
Telephone: +44 1386420800
E-mail:
Internet address(es):
General address of the contracting authority: www.rooftopgroup.org
Address of the buyer profile: http://sourcerooftopgroup.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: housing association
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Integrated Housing Management Solution and Associated Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Main site or location of works, place of delivery or of performance: Evesham, Worcestershire.
Main site or location of works, place of delivery or of performance: Evesham, Worcestershire.
NUTS code UKG12
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Rooftop Housing Group seeks to contract with a prime contractor for the supply of an Integrated Housing Management Solution, with associated services.
II.1.6)Common procurement vocabulary (CPV)
48151000, 48211000, 48214000, 48217000, 48781000, 48780000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As per tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As per tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As per tender documents.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per tender documents.
As per tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Evaluation criteria to be issued with the Pre-Qualification Questionnaire.
Objective criteria for choosing the limited number of candidates: Evaluation criteria to be issued with the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
RHG.JS.HMS.16.1
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.6.2016 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.7.2016 - 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
18.7.2016
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
1) The procuring organisation is classed as a public body under the Freedom of Information Act 2000 and all information received will be dealt with in accordance with the Act.
4) Any resulting contract will be considered a contract made in England according to English law. The right is reserved not to proceed with the procurement process or not to award a contract or to let only parts of the proposed procurement. No person by or on behalf of whom this procurement is undertaken shall have any liability for costs incurred by those expressing interest or negotiating or tendering for this contract opportunity.
2) Expressions of Interest should be made by the submission of a completed Pre-Qualification Questionnaire to the address in point I.1) within the time stipulated in point IV.3.3). Pre-Qualification Questionnaires are available upon request by emailing
3) Tenders and all supporting documentation must be priced in sterling.4) Any resulting contract will be considered a contract made in England according to English law. The right is reserved not to proceed with the procurement process or not to award a contract or to let only parts of the proposed procurement. No person by or on behalf of whom this procurement is undertaken shall have any liability for costs incurred by those expressing interest or negotiating or tendering for this contract opportunity.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
See VI 4.2)
Body responsible for mediation procedures
See VI 4.2)
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Rooftop Housing Group will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional should be requested from the named contact point at I.1).
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
See VI 4.2)
VI.5)Date of dispatch of this notice:
6.6.2016