Arun District Council - Corporate Cleaning Services Contract 2017.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Arun District Council
Civic Centre, Maltravers Road
BN17 5LF Littlehampton
UNITED KINGDOM
E-mail:
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Arun District Council - Corporate Cleaning Services Contract 2017.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: District of Arun, West Sussex.
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: District of Arun, West Sussex.
NUTS code UKJ2
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Arun District Council has decided to invite organisations to tender for a Contract to provide Cleaning Services for Public Offices, Sheltered Housing Schemes and Hostels.
The contract will not include internal or external window cleaning.
Tenderers are advised to read all the Tender documents thoroughly to ensure that all of the Employer's requirements are addressed. The Tenderer must obtain for himself all the information necessary for making a Tender submission and entering into a Contract by considering all the Tender Documents and inspecting the public offices, sheltered housing schemes and hostels to satisfy themselves with regard to the nature of the services required.
The contract will start on the 1.1.2017 and be awarded for an initial 2 year period with the option to extend for a further 4 x 1 year periods to a maximum term of 6 years. Extensions will only be given to those companies who continually meet or exceed the levels of service as set out in the specification as well as continuing to offer ‘value for money’. Future tendering may occur within the 6 year period for certain lots to find replacement companies to those that have not met the expected levels of service.
The Contract is to provide Cleaning Services for the Public Office Buildings, Sheltered Housing and Hostel schemes. This tender is divided into 4 lots based on building use and location (East and West of the river Arun).
The contract will not include internal or external window cleaning.
Tenderers are advised to read all the Tender documents thoroughly to ensure that all of the Employer's requirements are addressed. The Tenderer must obtain for himself all the information necessary for making a Tender submission and entering into a Contract by considering all the Tender Documents and inspecting the public offices, sheltered housing schemes and hostels to satisfy themselves with regard to the nature of the services required.
The contract will start on the 1.1.2017 and be awarded for an initial 2 year period with the option to extend for a further 4 x 1 year periods to a maximum term of 6 years. Extensions will only be given to those companies who continually meet or exceed the levels of service as set out in the specification as well as continuing to offer ‘value for money’. Future tendering may occur within the 6 year period for certain lots to find replacement companies to those that have not met the expected levels of service.
The Contract is to provide Cleaning Services for the Public Office Buildings, Sheltered Housing and Hostel schemes. This tender is divided into 4 lots based on building use and location (East and West of the river Arun).
Tender documents can be accessed via the following e-tendering portal: https://in-tendhost.co.uk/sesharedservices/aspx/Home
II.1.6)Common procurement vocabulary (CPV)
90910000, 90919200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 250 000 and 1 000 000 GBP
Range: between 250 000 and 1 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.1.2017. Completion 31.12.2018
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
ADC - 007112
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 29.7.2016
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.8.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
9.5.2016