STORM Command and Control expansion for the Strategic Alliance.
Voluntary ex ante transparency notice
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Devon and Cornwall Police
Middlemoor HQ
Contact point(s): South West Police Procurement Department
For the attention of: Steven Skuse
EX2 7HQ Exeter
UNITED KINGDOM
Telephone: +44 7525802953
E-mail:
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
STORM Command and Control expansion for the Strategic Alliance.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Purchase
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Purchase of additional licenses by Devon and Cornwall Police for its Sopra-Steria STORM system to support the Strategic Alliance with Dorset Police.
II.1.5)Common procurement vocabulary (CPV)
48900000
II.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 1 200 000 GBP
Excluding VAT
Excluding VAT
Section IV: Procedure
IV.1)Type of procedure
Award of a contract without prior publication of a contract notice in the Official Journal of the European Union (in the cases listed in Section 2 of Annexes D1, D2 or D3 as appropriate)
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights
It is considered that this contract must be placed using the negotiated procedure without prior publication pursuant to Regulation 32(2)b) of the Public Contracts Regulations 2015 as to place the contract with another supplier at this juncture would result in disproportionate and significant additional costs to the Forces. It would also lead to unacceptable technical issues and difficulties and could lead to delay and disruption to key areas of public safety, including relating to emergency incidents, potentially endangering the public. The Police Reform and Social Responsibility Act 2011 created a legal duty on chief officers and policing bodies to keep collaboration opportunities under review and to collaborate where it is in the interests of the efficiency or effectiveness of their own and other police force areas. Devon and Cornwall Police (DCP) and Dorset Police (DP) have signed a formal Strategic Alliance Agreement (SAA) under the terms of this Act. The Agreement identifies that the 2 Forces will work together as preferred partners to preserve, safeguard and where possible, transform our service to the public, with the stated aims of: a) acting as a lever for change for both Forces; b) Whenever possible, ‘services should be integrated and delivered through a single team and streamlined management structure, unless proven inefficient or ineffective to do so’; and c) To deliver significant cost reduction. The Command and Public Contact (CPC) function is a business area that fits with these aims. This function is the core unit that receives contact from the public e.g. emergency 999 calls and then despatches appropriate resource to deal with incidents. CPC uses several different software products to deliver its function, 1 of which is the software to electronically assess resource availability and despatch appropriate and available resource. Within DCP it uses the Sopra-Steria STORM product, which was procured via an OJEU tendering exercise and has a further 2 years remaining under its contract. DP currently uses an in-house developed and support solution but this is now at the end of its economic life and requires replacement. Both Forces have accepted a business case to create 1 CPC function operating as a single service model. In order to enable this and maximise efficiencies, the 2 Forces will need to use the same software product for the resource assessment and despatch function. This is required to mitigate against public safety implications which would be caused through delays in operators needing to access different software system, depending on the geographic area a call came from. In order to facilitate this single system approach DCP will be procuring an expansion of its existing licenses for the STORM product to cover its use by both DCP and DP.
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The works/goods/services can be provided only by a particular tenderer for reasons that are: technical, connected with the protection of exclusive rights
It is considered that this contract must be placed using the negotiated procedure without prior publication pursuant to Regulation 32(2)b) of the Public Contracts Regulations 2015 as to place the contract with another supplier at this juncture would result in disproportionate and significant additional costs to the Forces. It would also lead to unacceptable technical issues and difficulties and could lead to delay and disruption to key areas of public safety, including relating to emergency incidents, potentially endangering the public. The Police Reform and Social Responsibility Act 2011 created a legal duty on chief officers and policing bodies to keep collaboration opportunities under review and to collaborate where it is in the interests of the efficiency or effectiveness of their own and other police force areas. Devon and Cornwall Police (DCP) and Dorset Police (DP) have signed a formal Strategic Alliance Agreement (SAA) under the terms of this Act. The Agreement identifies that the 2 Forces will work together as preferred partners to preserve, safeguard and where possible, transform our service to the public, with the stated aims of: a) acting as a lever for change for both Forces; b) Whenever possible, ‘services should be integrated and delivered through a single team and streamlined management structure, unless proven inefficient or ineffective to do so’; and c) To deliver significant cost reduction. The Command and Public Contact (CPC) function is a business area that fits with these aims. This function is the core unit that receives contact from the public e.g. emergency 999 calls and then despatches appropriate resource to deal with incidents. CPC uses several different software products to deliver its function, 1 of which is the software to electronically assess resource availability and despatch appropriate and available resource. Within DCP it uses the Sopra-Steria STORM product, which was procured via an OJEU tendering exercise and has a further 2 years remaining under its contract. DP currently uses an in-house developed and support solution but this is now at the end of its economic life and requires replacement. Both Forces have accepted a business case to create 1 CPC function operating as a single service model. In order to enable this and maximise efficiencies, the 2 Forces will need to use the same software product for the resource assessment and despatch function. This is required to mitigate against public safety implications which would be caused through delays in operators needing to access different software system, depending on the geographic area a call came from. In order to facilitate this single system approach DCP will be procuring an expansion of its existing licenses for the STORM product to cover its use by both DCP and DP.
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. See Original contract ref 1380 -C. Weighting 100
1. See Original contract ref 1380 -C. Weighting 100
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
1380 - C
IV.3.2)Previous publication(s) concerning the same contract
Section V: Award of contract
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Sopra Steria
Three Cherry Trees lane
HP2 7AH Hemel Hempstead
UNITED KINGDOM
V.4)Information on value of contract
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no
Section VI: Complementary information
VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
14.4.2016