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ITT243 Waterside Strategic Partner IT Procurement.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Northampton
Park Campus, Boughton Green Road
For the attention of: Julia Gough
NN2 7AL Northampton
Telephone: +44 1604892663
Fax: +44 1604722106

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
ITT243 Waterside Strategic Partner IT Procurement.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services

NUTS code UKF23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University has committed to creating a new campus for its ever-widening community, in the heart of Northampton. The new Waterside Campus, opening in September 2018, will provide state-of-the-art academic facilities for 15 000 students, additional residential facilities for 1 200 students and leisure facilities open to the local community.
The innovative 330 000 000 GBP Waterside Campus will transform a 58 acre brownfield site in Northampton's Waterside Enterprise Zone. The area is in close proximity to the town centre, a short walk away through the town's Cultural Quarter and past the University's St John's Halls of Residences, opened in 2014.

See for further information.

The programme is now at a stage where the Information and Communication Technology elements are to be defined and purchased to ensure the campus is fit for purpose when opened and the University's vision can be effectively supported by the appropriate technology solutions and services.
The University is seeking a technology partner who can work with us at a strategic level. The strategic partner will work with the University to design, develop and implement solutions and will take responsibility for ensuring continuity and integration, so that the University benefits from an holistic approach to the active infrastructure components that are set out below. The University also expects some sharing of risk with the strategic partner in ensuring that components of the overall IT solution work together in a seamless way.
The University expects to benefit from the experience and resources in research, development and implementation that a strategic partner could provide. The strategic partner will also support the University with the on-going development and innovation of solutions beyond the opening of the new campus in 2018. The strategic partner should also provide measurable and substantial opportunities to students and staff which add value and contribute towards the mission of the University to transform lives and inspire change.
The University of Northampton are seeking tenders for services and solutions that could be developed and implemented to deliver innovative, efficient and scalable solutions within the new Waterside campus and across the University in support of our strategic plan.
The IT for Waterside requirements can be split into the following active infrastructure components:
- Wired Network Solutions.
- Wireless Network solutions.
- Unified Communications.
- Desktop and Mobile Computing.
- Audio Visual Solutions.
- Server and Storage Solutions.
- Security and Compliance.
The University is looking for best value in terms of service reach, quality, delivery and cost for the required solutions and therefore wishes to procure a single strategic partner that can demonstrate the ability to offer a technologically integrated service and the capability to deliver as much of the entire project as a ‘Total Package’ as possible. The successful partner will be required to supply, install and integrate robust IT solutions, providing a suitable level of performance in a number of environments, including associated ongoing support, maintenance and development services.
The contract start and end dates in section II.3 are estimated dates. The University currently envisages entering into a 7 year contract with the appointed IT partner, with the option to extend the contract for up to 2 years.
II.1.6)Common procurement vocabulary (CPV)

72000000, 51300000, 32400000, 72100000, 72700000, 72900000, 51600000, 30000000, 51000000, 32000000, 30230000, 30210000, 32500000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 10 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 27.2.2017. Completion 26.2.2024

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The University reserves the right to require parent company guarantees, bonds, or other forms of security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be included in the contract documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
To be included in the contract documentation.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As set out in pre-qualification questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As set out in pre-qualification questionnaire (PQQ).
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As set out in pre-qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.4.2016 - 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
20.4.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Procurement documents are published on the following website:

Click on the current tenders link and you will be able to register your organisation with our e-tendering system. Once the registration has been accepted and you have received your login details by email, you can login to view and download the PQQ documentation in the My Tenders section of the website.
The date specified in IV.3.4 is the deadline date/time for the submission of a PQQ.
Candidates must complete and satisfy the requirements of the PQQ published on the above website.

All PQQ submissions are to be returned as an electronic copy via the In-tend portal system ( All PQQ submissions must be submitted to arrive no later than the PQQ Response Deadline, and PQQ submissions received late may be rejected.

The University reserves the right to reduce the scope of the contract, cancel or amend the tendering process at any stage, not to award the contract in whole or in part and does not bind itself to accept any tender. The University shall not be liable in any circumstances for any costs or expenses incurred by any candidate in response to this notice, or in tendering for the proposed contract.
The contract value at section II.2.1 is an estimate.
The University reserves the right to enter into contract itself or via an entity wholly owned by the University.
The date set out in section IV.3.5 is an estimate and may be varied by the University.
The contract start and end dates in section II.3 are estimated dates. The University currently envisages entering into a 7 year contract with the appointed IT partner, with the option to extend the contract for up to 2 years.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court

Body responsible for mediation procedures

High Court

VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The procurement process will incorporate a standstill period at the point that notification of the proposed award of the contract is communicated to tenderers. That notification will provide information on the award decision as is required by the Public Contracts Regulations 2015.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: