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DCC Fleet Maintenance Contract.

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
County Hall, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
Telephone: +44 39238000

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: Devon County Council
County Hall, Topsham Road
For the attention of: Mrs Jessica Pearce
EX2 4QD Exeter
Telephone: +44 39238000
Internet address:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
DCC Fleet Maintenance Contract.
II.2)Type of contract and place of delivery or of performance
Service category No 1: Maintenance and repair services

NUTS code UKK4

II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:
Devon County Council (DCC) need to replace the existing fleet maintenance contract which will have been in place for 10 years by the 31.3.2017. Currently DCC has a fleet of 400 vehicles which require servicing, maintenance and associated works. All of the vehicles are owned by DCC. The fleet comprises of the following vehicles: - Cars - Vans - 4 x 4 vehicles, pick-ups and land rovers - MPV's (standard and wheelchair enabled) - Wheelchair accessible 9 seater minibuses - 16 seater minibuses - Wheelchair accessible 16 seater minibuses - Library vans (less than 7.5t) (It should be noted that DCC's winter maintenance fleet is maintained via a separate contract) DCC is seeking a contractor(s) to maintain its vehicles which are dispersed throughout Devon and ideally are seeking workshop facilities in the vicinity of Barnstaple and Exeter. The contract will operate for 5 years from the 1.4.2017 to the 31.3.2022 with possible extensions of 2 x 1 year. Operators will be required to provide a wide range of vehicle services including servicing, provision of MOT's, repairs, vehicle recovery and potentially vehicle delivery and collection. To inform the market of its intentions DCC wish to deliver a supplier day for organisations which may find this contract of interest. This will be held at the Devon Drivers Centre, Devon County Show Ground, Clyst St Mary, Exeter, Devon on the 4.5.2016 at 9:30. If organisations wish to attend please contact Michael Maybury to book a place. Organisations are requested to limit the number of people attending to a maximum of 3. Michael Maybury can be contacted at
Estimated cost excluding VAT:
Range: between 1 and 1 000 000 GBP
II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: