UCAM 101/15 for the provision of editorial content, design and creative services for the production of CAM.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
The Chancellor, Masters and Scholars of The University of Cambridge
Procurement Services, Greenwich House, 1st Floor South, Madingley Rise, Madingley Road
Contact point(s): Procurement Services
For the attention of: Tim Young
CB3 0TX Cambridge
UNITED KINGDOM
Telephone: +44 1223332233
E-mail:
Internet address(es):
General address of the contracting authority: https://in-tendhost.co.uk/universityofcambridge
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: higher education/research
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
UCAM 101/15 for the provision of editorial content, design and creative services for the production of CAM.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code UKH1
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University wishes to appoint an agency to produce all editorial content for its CAM magazine inclusive of images, photography, filming and written articles. This would include the production of all content and creative services.
II.1.6)Common procurement vocabulary (CPV)
22213000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
CAM is the University of Cambridge's alumni magazine. Launched in 1990, it is mailed 3 times a year to upwards of 210 000 alumni, 60 000 of them overseas, and this figure is continually growing. These mailings are currently timed for the first week of March, the last week of June and the first week of November. Content from CAM may also be published on the University's alumni website.
CAM is of key strategic importance to the University and works as a tool to showcase the University's excellence. It keeps alumni abreast of changes and ensures they are informed about the work of the University, so that they can act as our advocates and supporters. These alumni provide crucial political and public support for the Collegiate University as volunteers, fund raisers and ambassadors and are involved in all areas of social and professional life, often at the highest levels. Engaging and retaining the interest of alumni from all walks of life is an exciting and challenging task. The majority of alumni form strong and lasting bonds with Cambridge during their time as students.
CAM has always attracted the highest quality professional writing and a range of distinguished contributors and retains an independent editorial voice and prides itself on addressing a wide spectrum of issues.
CAM is of key strategic importance to the University and works as a tool to showcase the University's excellence. It keeps alumni abreast of changes and ensures they are informed about the work of the University, so that they can act as our advocates and supporters. These alumni provide crucial political and public support for the Collegiate University as volunteers, fund raisers and ambassadors and are involved in all areas of social and professional life, often at the highest levels. Engaging and retaining the interest of alumni from all walks of life is an exciting and challenging task. The majority of alumni form strong and lasting bonds with Cambridge during their time as students.
CAM has always attracted the highest quality professional writing and a range of distinguished contributors and retains an independent editorial voice and prides itself on addressing a wide spectrum of issues.
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 27.5.2016. Completion 30.6.2018
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UCAM 101/15
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 1.3.2016 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
17.3.2016 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The University of Cambridge is not a public body within the meaning of the Public Contracts Regulations 2015 (Directive 2014/24/EU Of The European Parliament And Of The Council) and is not subject to the procurement legislation. Where the University advertises contracts in the Official Journal of the European Union, it does so on a voluntary basis and does not undertake any obligation to comply with the procurement legislation. The University reserves its rights in full to adapt or step outside the procedures in the procurement legislation as the University considers necessary.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:
Bidders should be aware that regular and ad hoc meetings will be required in Cambridge. These meetings may be called at short notice.
Information about the tender process to be followed does not amount to a legally binding offer by the University to follow the process so described. The University reserves the right not to follow or to modify the procedures as the University considers necessary.
The tender process is being conducted electronically via In-tend.
Suppliers are required to register on this website:
https://in-tendhost.co.uk/universityofcambridge in order to receive documentation. After registering the tender documentation can then be downloaded. All tender responses and any supporting documentation must be submitted through this system. There must be no postal correspondence from bidders unless agreed with the University. Tenders shall not be sent and will not be accepted by fax or email.
Failure to return the Letter of Acknowledgement by the due date shown in the Tender will result in disqualification.Bidders should be aware that regular and ad hoc meetings will be required in Cambridge. These meetings may be called at short notice.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
16.2.2016