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Cleaning of Carmarthenshire's Archived Documents.

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Carmarthenshire County Council
County Hall
For the attention of: Jane Davies
SA31 1JP Carmarthen
Telephone: +44 1267234567

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Cleaning of Carmarthenshire's Archived Documents.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Carmarthenshire.

NUTS code UK

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Please note this is a contract award notice not a tender opportunity.
Carmarthenshire County Council has identified a requirement to appoint a specialist contractor to remove, clean and return the records housed in the County Archive.

The collection consists mainly of paper and parchment based material with leather bound volumes. It is Unique and Irreplaceable. The collection includes public records subject to the Public Records Act 1958, manorial and tithe documents, official records of publicly funded organisations and owned and deposited collections, spanning the 14th to 20th centuries. The majority of items are contained within archival packaging with some items loose on the shelves. A 2005 survey indicated that 98.50 % of the collection required cleaning. Active mould has since been identified within the collection. The approximate volume of the collection is 248 m3.

The active mould, access arrangements, security of the collection and temporary storage required during cleaning will be key considerations for the successful contractor.
A site visit for prospective tenderers is available at 14:00 on 1.10.2015. Tenderers must confirm their attendance via the e-tender Wales Portal.
It is anticipated that the award of contract will take place during November 2015 and that the collection must be removed by the contractor prior to Christmas 2015.
II.1.5)Common procurement vocabulary (CPV)

92512000, 92510000, 92500000, 45454100

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 489 252,10 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 30
2. Price. Weighting 70
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2015/S 187-339246 of 26.9.2015

Section V: Award of contract

Lot title: Cleaning of Carmarthenshire's Archived Documents
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 1
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Harwell Technical Services Ltd
Dalton Building, Maxwell Ave
OX11 0QT Didcot

V.4)Information on value of contract
Total final value of the contract:
Value: 489 252,10 GBP
If annual or monthly value:
Number of months: 8
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(WA Ref: 38476).
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: