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Specialist Medical Services.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police and Crime Commissioner for Dyfed-Powys
Police Headquarters, PO Box 99, Llangunnor
Contact point(s): Procurement
For the attention of: Kirsten Tucker
SA31 2PF Carmarthen
Telephone: +44 1267226204

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Specialist Medical Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Dyfed Powys Police Force Area.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This opportunity has been published again as an urgent tender due to budget implications on the previous tender OJEU Reference 2015/S 95-172670 under Lot 2 for Dyfed Powys Police.

A qualified and experienced Contractor shall provide on a 24 hour, 7 days per week, 365/366 days a year basis the following Services:
a) Forensic Medical and Healthcare Services;
b) Call Centre facilities through which the Force shall request forensic medical and healthcare services collectively the ‘Services’.
The Service requirement is to provide a reliable, effective, efficient and timely forensic healthcare service to:
a) Detainees, witnesses and voluntary attendees at Police Stations (Custody);
b) Victims of sexual assault at Sexual Assault Referral Centres;
c) Police officers and staff injured in the course of their duty;
d) Attendance at scenes of sudden/suspicious death; and;
e) Attendance at hospitals for forensic examinations.
The Service shall meet the needs of custody, forensic and investigative requirements and the needs of victims of crime through the provision of appropriately skilled, trained and qualified professionals.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

II.1.6)Common procurement vocabulary (CPV)

85121200, 85141000, 85120000, 85000000, 85100000, 85140000

II.1.7)Information about Government Procurement Agreement (GPA)
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: The contract will be awarded for a period of 1 year with an option to extend for up to 12 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.3.2016. Completion 28.2.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The performance of the contract is subject to particular conditions: Yes
Description of particular conditions: Terms and Conditions of Contract are contained within the tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Elements of the Service provision will be carried out by Doctors and Nurses.
Doctors: The Contractor shall ensure that all doctors:
a) Are fully registered with the GMC (unrestricted) and have a License to Practise;
b) Have a minimum of 3 years training in a relevant speciality (General Practice or Emergency Medicine are desirable) in an approved practice setting following successful completion of foundation training (FY1 and FY2). (Exceptionally there may be some high quality training posts where the degree of supervision is such that less experienced doctors may have the required support to train and work in this field but advice should be sought from the FFLM before such appointments are made);
c) Have been awarded the Diploma of the FFLM (General Forensic Medicine) within 2 years of taking up their post with the Contractor unless they already are either a MFFLM or FFFLM;
d) Clinical leads shall have Foundation Membership or Membership of the FFLM (General Forensic Medicine) by examination;
e) Have current valid training in Immediate Life Support at any given time;
f) It is best practice that Doctors who will be carrying out sexual assault examinations have the Diploma in the Forensic and Clinical Aspects of Sexual Assault.
Nurses: As a minimum the Contractor shall ensure that all nurses:
a) Are appropriately registered with the Nursing and Midwifery Council (NMC);
b) Shall be a minimum of AFC band 6 or equivalent;
c) Have a minimum of 4 years post qualifying experience;
d) Have a minimum of 3 years general practice, accident and emergency, walk in centre, substance misuse, prison healthcare or mental health experience at recruitment;
e) Have current valid training in Immediate Life Support at any given time; and
f) Shall be capable of extended roles including venipuncture.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
23.10.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Mid to end of 2016 or later if extension period is used.
VI.2)Information about European Union funds
VI.3)Additional information
This tender is result of the previous tender encountering budget implications and is being published with shorter time scales under the light touch regime.
(WA Ref: 35364).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: