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Support Package for the Growth and Embedding of Time Banking in Carmarthenshire.

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Carmarthenshire County Council
County Hall
For the attention of: Jennie Holland
SA31 1JP Carmarthen
Telephone: +44 1267234567

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Carmarthenshire County Council
County Hall
SA31 1JP Carmarthen
Telephone: +44 1267234567
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Carmarthenshire County Council
County Hall
SA31 1JP Carmarthen
Telephone: +44 1267234567
Internet address:

Tenders or requests to participate must be sent to: Carmarthenshire County Council
County Hall
SA31 1JP Carmarthen
Telephone: +44 1267234567
Internet address:

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Support Package for the Growth and Embedding of Time Banking in Carmarthenshire.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Carmarthenshire.

NUTS code UKL14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
In Time Banking people receive a paper token as a thank you for contributing time to their community or service. They can then ‘spend’ the time banking token to access events, training and leisure activities, or to thank others in turn.
Carmarthenshire County Council (both Housing Services Division and Communities First) has been working with Spice Innovations Ltd over the past two years to develop a Time Banking programme that now has over 660 members. Participants have been aged between 3 and 97 years. These individuals have given over 20 500 hours back to their community through the scheme through a network of 70 organisations. To date this programme has been funded by INTEREG IVB North-West Europe Programme and the RDP, but these funding schemes finish the end of January 2015.
The programme has seen marked achievements in enabling communities to meet their own needs and to impose outcomes for local people in times of austerity. Embedding the scheme further within services and expanding the geographical reach of the Time Banking Network will enable Carmarthenshire County Council to meet its strategic objectives to develop sustainable and safe communities, in which people fulfil their learning potential and are healthy and prosperous.
The next stage of Time Banking in Carmarthenshire will see Time Banking successfully embedded into Communities First and Carmarthenshire Housing Services to ensure the sustainability of the programme in years to come.

Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

II.1.6)Common procurement vocabulary (CPV)

98000000, 98900000, 98100000, 92300000, 92000000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As detailed in the specification document.
II.2.2)Information about options
Options: yes
Description of these options: Carmarthenshire County Council reserves the right to revisit the programme after 3 years, with a potential to continue with the maintenance of the Time Banking Programme in Year 4.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Starting 1.10.2015. Completion 30.9.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
In the event of a group of suppliers winning the contract the council will require each supplier in the group to become joint or severally responsible before acceptance.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Candidates will be required to provide evidence as specified in Article 58 (3);=EN

III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Candidates will be required to provide evidence as specified in Article 58 (4);=EN

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
12.8.2015 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 12.8.2015 - 14:00


Carmarthenshire County Council.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_30592
As this is an Open procedure, Tenderers must ensure that all ITT questions are fully responded to. The following ITT Project codes may further assist you in locating the opportunities:
ITT Code: itt_48374
Please also ensure you check the Attachments area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the tender pack.
Suppliers Instructions How to express interest in this Tender:
1. Register your company on the etenderwales portal (this is only required once)

- Browse to the eSourcing Portal:

- Click the ‘Suppliers register here’ link
- Enter your correct business and user details
- Note the username you chose and click ‘Save’ when complete
- You will shortly receive an email with your unique password (please keep this secure)
- Agree to the terms and conditions and click ‘continue’
2. Express an Interest in the Project
- Login to the portal with the username/password
- Click the ‘ITTs Open to All Suppliers’ link. (These are Invitation to Tender Documents open to any registered supplier)
- Click on the relevant ITT to access the content.
- Click the ‘Express Interest’ button at the top of the screen
- This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only)
- Click on the ITT code, you can now access any attachments by clicking the ‘Buyer Attachments’ on the left hand side of the screen
3. Responding to the tender
- At the top of the screen you can choose to Create Response or Decline to Respond (please give a reason if declining)
- You can now use the Messages function on to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon-Fri (8:00-18:00) on:

- email:

- Phone: +44 8003684850/ Fax: +44 2070800480
Tenders or Requests to Participate must be sent to:
Official name:

Postal Address:

Carmarthenshire County Council will be conducting this procurement exercise through the Value Wales e-Tendering portal. This can be found at, all information may be downloaded and returned though this channel.

(WA Ref:26651).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: