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Retail and Vending.

Prior information notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NHS Wales Shared Services Partnership - Procurement Services (as hosted by Velindre NHS Trust)
4th Floor, Companies House, Crown Way
For the attention of: Emma (NWSSP Proc - WHS) Evans
CF14 3UB Cardiff
UNITED KINGDOM
Telephone: +44 2920903857
E-mail:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Abertawe Bro Morgannwg University Health Board
UNITED KINGDOM

Velindre NHS Trust
UNITED KINGDOM

Cwm Taf University Health Board
UNITED KINGDOM

Cardiff & Vale University Health Board
UNITED KINGDOM

Betsi Cadwaladr University Health Board
UNITED KINGDOM

Powys Local Health Board
UNITED KINGDOM

Hywel Dda University Health Board
UNITED KINGDOM

Aneurin Bevan University Health Board
UNITED KINGDOM

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:
Retail and Vending.
II.2)Type of contract and place of delivery or of performance
Supplies
Organisations and establishments within NHS Wales.

NUTS code UKL

II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: yes
II.4)Short description of nature and quantity or value of supplies or services:
The forthcoming contract is to provide NHS Wales with a range of confectionery products, including chocolate, crisps, snacks and drinks within it's retail and vending settings. The agreement also aims to provide a vending service for NHS Wales.
Delivery will be required direct to NHS sites, with the possibility of delivery to each NWSSP distribution store across Wales (Bridgend, Denbigh and Cwmbran).
All monetary values in this notice are based on a contract term of 4 years (3 years plus the option to extend by a further 12 months).
The contract is due to commence as of 1.3.2015.
Estimated cost excluding VAT:
Range: between 6 800 000 and 8 800 000 GBP

Lots

This contract is divided into lots: yes
II.5)Common procurement vocabulary (CPV)

15000000, 15613300, 15894400, 15894500, 03222000, 15312310, 42933000, 15000000, 15842300, 44531600, 15842000, 15982000, 15812200

II.6)Scheduled date for start of award procedures
2.2.2015
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Information about lots

Title attributed to the contract by the contracting authority: Lot No: 1 Lot title: Vending
1)Short description:
This lot is to cater for vending items that comply with the All Wales Guidelines of healthy products, and also the supply of the necessary equipment where required.
2)Common procurement vocabulary (CPV)

15894500, 42933000

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 3 200 000 and 4 800 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 2 Lot title: Confectionery
1)Short description:
To provide confectionery items for retail purposes.
2)Common procurement vocabulary (CPV)

15842300

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 600 000 and 800 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 3 Lot title: Cakes
1)Short description:
To provide cakes and baked treats for retail purposes.
2)Common procurement vocabulary (CPV)

15812000

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 280 000 and 300 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 4 Lot title: Drinks
1)Short description:
To provide soft drinks including healthier options for retail purposes.
2)Common procurement vocabulary (CPV)

15982000

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 1 600 000 and 1 800 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 5 Lot title: Crisps
1)Short description:
To provide crisps and savoury snacks including healthier options for retail purposes.
2)Common procurement vocabulary (CPV)

15312310

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 800 000 and 1 000 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 6 Lot title: Snack bags and bars
1)Short description:
To provide 100 % healthy snack bags and bars for Retail purposes.
2)Common procurement vocabulary (CPV)

15613300, 03222000

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 64 000 and 80 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Title attributed to the contract by the contracting authority: Lot No: 7 Lot title: Patient snacks
1)Short description:
To provide nutritious snacks in line with the All Wales Guidelines suitable for retail purposes as well as Patient feeding.
2)Common procurement vocabulary (CPV)

03222000, 15894400

3)Quantity or scope:
Estimated cost excluding VAT:
Range: between 200 000 and 240 000 GBP
5)Additional information about lots:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice:
10.9.2014