Construction futures wales programme.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Welsh Government
Penllergaer Business Park
Contact point(s): Department for Economy Science & Transport
For the attention of: Cei Davies
SA4 9NX Swansea
UNITED KINGDOM
Telephone: +44 3007902438
E-mail:
Internet address(es):
General address of the contracting authority: http://wales.gov.uk/?skip=1⟨=en
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007
Further information can be obtained from: Welsh Government
Penllergaer Business Park
Contact point(s): Department for Economy, Science and Transport
For the attention of: Cei Davies
SA4 9NX Swansea
UNITED KINGDOM
Telephone: +44 3007902438
E-mail:
Internet address: http://wales.gov.uk/?skip=1⟨=en
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Construction futures wales programme.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Pan Wales.
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Pan Wales.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement
Duration in months: 36Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 3 000 000 GBPII.1.5)Short description of the contract or purchase(s)
The Welsh Ministers are inviting tenders, in line with this specification, to deliver the new Construction Futures Wales Programme from April 2014 to April 2017, with the option to extend the contract by a further one year, subject to annual review.
The Construction Futures Wales Programme will improve the competitiveness of the construction industry and reduce its underperformance compared with that of other sectors.
The improvement will be achieved though a proven methodology of awareness raising seminars; construction development networks (improving quality cost and or delivery of that network through technical intervention); direct technical interventions with construction companies; benchmarking diagnostics; skills development; and accreditation.
Full details of the service specification are available in the tender document.
If you require any further assistance the BravoSolution helpdesk is available on:
Note: The authority is using eTenderwales to carry out this procurement process.
Please note this is a separate website and if you are not already registered, registration will be required.
The Construction Futures Wales Programme will improve the competitiveness of the construction industry and reduce its underperformance compared with that of other sectors.
The improvement will be achieved though a proven methodology of awareness raising seminars; construction development networks (improving quality cost and or delivery of that network through technical intervention); direct technical interventions with construction companies; benchmarking diagnostics; skills development; and accreditation.
Full details of the service specification are available in the tender document.
The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the etenderwales portal https://etenderwales.bravosolution.co.uk
Tender documents and other information must be downloaded from and returned through this portal.If you require any further assistance the BravoSolution helpdesk is available on:
Email: Phone: 0800 368 4850/ Fax: 020 7060 0480
Full information in accessing the portal is found in Section VI.3.Note: The authority is using eTenderwales to carry out this procurement process.
Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 41774 within the appropriate area.
II.1.6)Common procurement vocabulary (CPV)
73220000, 71315210, 79410000, 71530000, 79418000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The aim of the Construction Futures Wales Programme is to improve the competitiveness of the construction industry and reduce its underperformance compared with that of other sectors. Support will be provided to Welsh construction companies to fully meet the needs of businesses to make it sustainable and enable growth.
The Construction Futures Wales Programme will provide a clear, accessible route for all Welsh construction companies to access the support they require to make them sustainable and enable growth.
Lot 1
Business Construction Diagnostic:
A bespoke technical diagnostic and benchmarking tool will be developed and used to understand the business and skills requirements of the construction company.
The diagnostic will advise as to what are the technical requirements of the company to improve their processes, systems or skills base and advise as to whether further interventions are required to meet the company's developmental needs.
Strategic & Innovation Support:
Ongoing research will be undertaken to provide information to the industry and suppliers of other lots on critical issues and innovative products and services that are likely to affect the construction industry in Wales in the short, medium and long term.
Lot 2
Client Relationship Management System:
The development of an accessible Client Relationship Management system is seen as vital for the ongoing monitoring and delivery of support for clients, as well as gathering and collating information and deliverables for the whole programme.
Seminars/Workshops:
Seminars and workshops will be identified by the priorities and actions of the sector panel, the Welsh Government sector team and CITB construction skills Wales. These will typically take the form of early morning breakfast briefings around topics that are directly affecting the construction industry in Wales.
Marketing & Publications:
The programme will benefit from the expertise and resources' of, the Welsh Government's marketing team.
An additional allowance has been made in the programme budget for bespoke marketing activities.
As a direct result of the programme, circulars and good practice guides may be developed and published for use by industry.
They may also be made available online through the development of a new web site.
Lot 3
Skills Development & Management & Leadership:
The project will look to fund individual skills support in order to develop in-house capability in participating companies.
Company/Supply chain champions:
One of the major concerns for the programme is the long term sustainability of the gains made.
A contributing factor is the lack of personnel with the right skills and ability to work with the supply chain.
This programme will pilot a project to introduce measures and develop champions to address this.
Individual Skills Support:
Skills development are seen as a key mechanism for enabling company growth and development. a joined up approach between business development and individual skills development will provide a seamless package of support to enable construction companies in Wales grow and flourish.
Lot 4
Tailored one to one Business Support:
Individual direct one to one company support will be provided to improve the technical operating processes and systems within a construction company.
Through the introduction of various business improvement tools and techniques, the construction company will improve its performance and competitiveness.
Support provided will include technical construction PQQ and tendering support.
Sourcing:
Through "Meet the Buyer” events construction clients and main contractors will have the opportunity to meet with construction companies who may be suitable sub-contractors and suppliers for their construction projects.
Supply Chain Networks:
Supply Chain Network support will be provided.
Members of the supply chain will benefit from improved project performance, gained through the practical implementation of new ideas, tools and techniques to facilitate the driving down of costs, improvement of quality, and by ensuring on-time / improved project completion, which can be measured.
All Lots
Additional Services:
Additional services as determined by the Welsh Government and the Construction Futures Wales Programme manager & strategic board.
Estimated value excluding VAT: 3 000 000 GBP
The Construction Futures Wales Programme will provide a clear, accessible route for all Welsh construction companies to access the support they require to make them sustainable and enable growth.
Lot 1
Business Construction Diagnostic:
A bespoke technical diagnostic and benchmarking tool will be developed and used to understand the business and skills requirements of the construction company.
The diagnostic will advise as to what are the technical requirements of the company to improve their processes, systems or skills base and advise as to whether further interventions are required to meet the company's developmental needs.
Strategic & Innovation Support:
Ongoing research will be undertaken to provide information to the industry and suppliers of other lots on critical issues and innovative products and services that are likely to affect the construction industry in Wales in the short, medium and long term.
Lot 2
Client Relationship Management System:
The development of an accessible Client Relationship Management system is seen as vital for the ongoing monitoring and delivery of support for clients, as well as gathering and collating information and deliverables for the whole programme.
Seminars/Workshops:
Seminars and workshops will be identified by the priorities and actions of the sector panel, the Welsh Government sector team and CITB construction skills Wales. These will typically take the form of early morning breakfast briefings around topics that are directly affecting the construction industry in Wales.
Marketing & Publications:
The programme will benefit from the expertise and resources' of, the Welsh Government's marketing team.
An additional allowance has been made in the programme budget for bespoke marketing activities.
As a direct result of the programme, circulars and good practice guides may be developed and published for use by industry.
They may also be made available online through the development of a new web site.
Lot 3
Skills Development & Management & Leadership:
The project will look to fund individual skills support in order to develop in-house capability in participating companies.
Company/Supply chain champions:
One of the major concerns for the programme is the long term sustainability of the gains made.
A contributing factor is the lack of personnel with the right skills and ability to work with the supply chain.
This programme will pilot a project to introduce measures and develop champions to address this.
Individual Skills Support:
Skills development are seen as a key mechanism for enabling company growth and development. a joined up approach between business development and individual skills development will provide a seamless package of support to enable construction companies in Wales grow and flourish.
Lot 4
Tailored one to one Business Support:
Individual direct one to one company support will be provided to improve the technical operating processes and systems within a construction company.
Through the introduction of various business improvement tools and techniques, the construction company will improve its performance and competitiveness.
Support provided will include technical construction PQQ and tendering support.
Sourcing:
Through "Meet the Buyer” events construction clients and main contractors will have the opportunity to meet with construction companies who may be suitable sub-contractors and suppliers for their construction projects.
Supply Chain Networks:
Supply Chain Network support will be provided.
Members of the supply chain will benefit from improved project performance, gained through the practical implementation of new ideas, tools and techniques to facilitate the driving down of costs, improvement of quality, and by ensuring on-time / improved project completion, which can be measured.
All Lots
Additional Services:
Additional services as determined by the Welsh Government and the Construction Futures Wales Programme manager & strategic board.
Estimated value excluding VAT: 3 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Company diagnostic, innovation and a strategic approach1)Short description
The Diagnostic should be bespoke for the construction sector, meeting the requirements of all construction supply chain companies (from suppliers of materials and goods, through to architects, design engineers etc.).
It should encompass the scoring of all aspects working within the construction industry, examining the status of the company structure, through to policies and procedures, management and leadership, training etc. to provide a root cause analysis of the issues faced by the company.
The Construction Futures Wales programme manager will from time to time request some desktop research and/or attendance at events outside of the programme to gain first-hand information on relevant topics that may affect the industry in the short, medium or long term future.
Lot 1 deliverers will lead on the Strategic approach across a range of agreed headline topics working closely with the Construction Futures Wales programme manager to inform joint investment strategy partners (including the Welsh Government Sector panel) on issues that are important to the industry, thus contributing to the overall strategy that will drive the programme for the duration.
The Innovation element of Lot 1 seeks to bring out the genuine innovation needed in order for companies not just to survive, but to thrive and grow. There are two forms of identifiable innovation, either through developing and/or utilising new products, or through innovation in the actual service delivered.
This section is not only about developing companies' skills and a portfolio of products and services for the local market; it also offers the opportunity to service wider markets.
It should encompass the scoring of all aspects working within the construction industry, examining the status of the company structure, through to policies and procedures, management and leadership, training etc. to provide a root cause analysis of the issues faced by the company.
The Construction Futures Wales programme manager will from time to time request some desktop research and/or attendance at events outside of the programme to gain first-hand information on relevant topics that may affect the industry in the short, medium or long term future.
Lot 1 deliverers will lead on the Strategic approach across a range of agreed headline topics working closely with the Construction Futures Wales programme manager to inform joint investment strategy partners (including the Welsh Government Sector panel) on issues that are important to the industry, thus contributing to the overall strategy that will drive the programme for the duration.
The Innovation element of Lot 1 seeks to bring out the genuine innovation needed in order for companies not just to survive, but to thrive and grow. There are two forms of identifiable innovation, either through developing and/or utilising new products, or through innovation in the actual service delivered.
This section is not only about developing companies' skills and a portfolio of products and services for the local market; it also offers the opportunity to service wider markets.
2)Common procurement vocabulary (CPV)
73220000
3)Quantity or scope
Every company participating in the programme will undergo a diagnostic that is appropriate to the size and scope of that company.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Client Relationship Management system (CRM) events & marketing
1)Short description
This section can primarily be regarded as a "task and finish" (with the exception some minor "updates") as the programme will need this system in place and fully operational from the very early stages the resulting system will be used by all participating delivery organisations, consultants and the Construction Futures Wales Programme management team.
The system must allow for the input of customer details, contact details, and also some commercially confidential sensitive information.
It will need to allow consultants to record activities in ‘real time', including allocation of time against activities, photographic and other evidence of activities and outputs.
The system should also include a booking system for events as part of its functionality.
It should also allow the print out of all associated documentation to allow the customer sign off on initial acceptance of a level of support.
The system must allow for the input of customer details, contact details, and also some commercially confidential sensitive information.
It will need to allow consultants to record activities in ‘real time', including allocation of time against activities, photographic and other evidence of activities and outputs.
The system should also include a booking system for events as part of its functionality.
It should also allow the print out of all associated documentation to allow the customer sign off on initial acceptance of a level of support.
2)Common procurement vocabulary (CPV)
72246000
3)Quantity or scope
The whole programme will need a robust Client Relationship System, than can be operated at differing levels by all delivery organisations, individuals charged with delivering construction Futures Wales, and also the programme management team itself. It must be secure and meet with Welsh Government requirements.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Champions programme, management & leadership, and individual skills
1)Short description
Bidders for Lot 3 will be expected to deliver the diagnostic and benchmarking tool outlined in Lot 1 (Section 6.1).
The tool will be developed and updated by successful bidders of Lot 1; training will be provided for Lot 3 deliverers from the outset, as will an element of on-going training support as and when updates become available or new Lot 3 delivery consultants are employed on the programme.
A contributing factor to poor performance within the industry currently, is the lack of personnel with the right skills and ability. Lot 3 bidders' proposal should indicate an overall cost to develop each individual programme for Champions, Management & Leadership and Individual Skills programmes.
Bidders should consider how to design and deliver a suitable support package which may include one to one support, including the possibility of mentoring of the individual, and shadowing of relevant senior personnel within their respective organisations.
The ''Champions'' element of the programme will consist of a number pilot projects to build capacity in specific roles within the industry, to secure the sustainability of best practice delivered through the Construction Futures Wales programme.
Construction Futures Wales seeks the bidders for this Lot to provide 3 separate training programmes, one to service the small companies, one for the medium and one to support individuals in the larger construction companies in Wales.
Attention should be paid to the perceived time availability of individuals within organisations that will receive support for each of the different levels.
The support provided will be tailored for the individual business, based on the diagnostic outcome, with each participant in the leadership and management programme working towards a recognised accredited qualification in leadership & management relevant to the construction sector.
The tool will be developed and updated by successful bidders of Lot 1; training will be provided for Lot 3 deliverers from the outset, as will an element of on-going training support as and when updates become available or new Lot 3 delivery consultants are employed on the programme.
A contributing factor to poor performance within the industry currently, is the lack of personnel with the right skills and ability. Lot 3 bidders' proposal should indicate an overall cost to develop each individual programme for Champions, Management & Leadership and Individual Skills programmes.
Bidders should consider how to design and deliver a suitable support package which may include one to one support, including the possibility of mentoring of the individual, and shadowing of relevant senior personnel within their respective organisations.
The ''Champions'' element of the programme will consist of a number pilot projects to build capacity in specific roles within the industry, to secure the sustainability of best practice delivered through the Construction Futures Wales programme.
Construction Futures Wales seeks the bidders for this Lot to provide 3 separate training programmes, one to service the small companies, one for the medium and one to support individuals in the larger construction companies in Wales.
Attention should be paid to the perceived time availability of individuals within organisations that will receive support for each of the different levels.
The support provided will be tailored for the individual business, based on the diagnostic outcome, with each participant in the leadership and management programme working towards a recognised accredited qualification in leadership & management relevant to the construction sector.
2)Common procurement vocabulary (CPV)
79410000
3)Quantity or scope
Construction Futures Wales seeks the bidders for this Lot to provide 3 separate training programmes, one to service the small companies, one for the medium and one to support individuals in the larger construction companies in Wales.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Sourcing & supply chain development
1)Short description
Up to two days only, will be paid for the delivery of the complete diagnostic delivered to "larger" SMEs.
Sourcing activity will be undertaken in conjunction with clients and main contractors.
This activity will provide an opportunity to assist with the identification of construction companies to be incorporated into the client and main contractors' supply chains.
"Meet the Buyer Events” will typically take the form of half, to one day events.
These will provide construction companies with the opportunity to be introduced to the client or main contractor, with a view to selling their services or products.
One to one support requirement will be determined by the company diagnostic, and will consist of between 2 to 10 days of direct company support, the norm being Circa. 5 days.
The development of supply chain networks is one of the key elements of the programme.
Supply chain networks can be applied, and made available to individual construction projects, and consist of a series of workshops (see Lot 2, Section 7.2.4 of the specification) supplemented by one to one support for participating supplier companies within the networks.
Sourcing activity will be undertaken in conjunction with clients and main contractors.
This activity will provide an opportunity to assist with the identification of construction companies to be incorporated into the client and main contractors' supply chains.
"Meet the Buyer Events” will typically take the form of half, to one day events.
These will provide construction companies with the opportunity to be introduced to the client or main contractor, with a view to selling their services or products.
One to one support requirement will be determined by the company diagnostic, and will consist of between 2 to 10 days of direct company support, the norm being Circa. 5 days.
The development of supply chain networks is one of the key elements of the programme.
Supply chain networks can be applied, and made available to individual construction projects, and consist of a series of workshops (see Lot 2, Section 7.2.4 of the specification) supplemented by one to one support for participating supplier companies within the networks.
2)Common procurement vocabulary (CPV)
79418000
3)Quantity or scope
As outlined above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
C178/2013/2014
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
17.3.2014 - 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
(WA Ref:5567)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives.
Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
The Community Benefits included in this contract are:
The Welsh Government is actively seeking community benefits within all contracts that it lets. These should be economic or social benefits that positively impact upon the citizens of Wales and can include apprenticeships, work experience, training, linking to local schools and colleges etc., to name but a few.
The Community Benefits plan should include (but not be limited to) outcomes around:
- Training and recruitment opportunities for the economically inactive i.e. apprentices, graduate placements, work experience etc.
- Promotion of social enterprises and support businesses wherever possible.
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority's economic and social objectives.
Accordingly, contract performance conditions may relate in particular to social and environmental considerations.
The Community Benefits included in this contract are:
The Welsh Government is actively seeking community benefits within all contracts that it lets. These should be economic or social benefits that positively impact upon the citizens of Wales and can include apprenticeships, work experience, training, linking to local schools and colleges etc., to name but a few.
The Community Benefits plan should include (but not be limited to) outcomes around:
- The use of local supply chain initiatives i.e. use of Sell2Wales website (http//www.sell2wales.co.uk) to advertise second tier opportunities, holding "meet the buyer" events aimed at offering local business an opportunity to meet with successful bidders
- Retention of and training opportunities for existing workforce;- Training and recruitment opportunities for the economically inactive i.e. apprentices, graduate placements, work experience etc.
- Promotion of social enterprises and support businesses wherever possible.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
31.1.2014