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Street Furniture (incorporating Bus Shelters).

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Ben Hurford
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873736
E-mail:

Internet address(es):

General address of the contracting authority: http://www.cardiff.gov.uk/splashpage.htm

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0422

Further information can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Ben Hurford
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732
E-mail:
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Ben Hurford
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732
E-mail:
Internet address: http://etenderwales.bravosolution.co.uk/

Tenders or requests to participate must be sent to: Cardiff Council
County Hall, Atlantic Wharf
For the attention of: Ben Hurford
CF10 4UW Cardiff
UNITED KINGDOM
Telephone: +44 2920873732
E-mail:
Internet address: http://www.cardiff.gov.uk/content.asp?parent_directory_id=2865

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Street Furniture (incorporating Bus Shelters).
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 13: Advertising services
Main site or location of works, place of delivery or of performance: Cardiff and Vale of Glamorgan.

NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Cardiff Council is seeking bids from suitably qualified and experienced organisations for the provision, supply and maintenance of Street Furniture (incorporating Bus Shelters). Subject to the successful completion of the procurement process, the Council intend to award a public services concession contract to the successful supplier.
The Council currently has an Agreement in place which provides 640 bus shelters, 162 owned by the Council, 478 owned by Clear Channel UK Ltd. 306 contain advertising panels from which advertising revenue can be generated.
The Council's expectation is that the city wide infrastructure provision will be continuous and that the successful supplier will ensure seamless transition between the expiry of the current Agreement and the commencement of a new Agreement, therefore ensuring a constant and consistent high quality public transport infrastructure provision to the travelling public, upon expiry of the current Agreement on 31st March 2014.
It is anticipated that the costs and risks associated with the supply, installation, maintenance, support and monitoring (capital and on-going revenue) of the infrastructure will be the responsibility of the successful supplier.
The Council promotes a Sustainable Procurement Policy as sustainability issues continue to gain importance, locally, nationally and globally. The Council recognise that as a local authority, it is in a particularly strong position to influence the market.
Cardiff Council is therefore committed to working towards using its buying power to opt for goods and services that respect the environment, and take into account the social and economic impacts of such buying power.
This tender process is subject to the Council's call in period for projects of this nature. Should approval to proceed not be granted, bidders will be informed prior to the forum taking place. Cardiff Council will not be liable to pay anything towards bidder's costs in the event of a call in and subsequent abandonment.
The council is reliant on EU Procurement timeframe guidelines in its approach to allow for the maximum dispensation based against running a fully electronic tender plus Prior Information Notice (PIN) as issued 12/06/2013 via Sell2Wales.
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml

NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code 26395 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

45213315, 44212321, 79341000, 79340000, 79341200, 45233293

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documentation - http://etenderwales.bravosolution.co.uk/

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
26395
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 139-241674 of 19.7.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
15.11.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
The services concession shall be for a term of 10 years, there is an option for the Authority to extend for a period of up to 5 years based against satisfactory performance.
All tender costs and liabilities incurred by bidders shall be the sole responsibility of bidders.
Cardiff Council reserves the right to annul the tendering process at any time and not award any contract.
Cardiff Council reserves the right to abandon the tendering process at any time.
The timetable set out in the ITT is indicative only and Cardiff Council reserves the right to depart therefrom at any time.
All documents to be priced in GBP and all payments made in GBP.
Cardiff Council endeavours to achieve sustainable development outcomes from all its activities and is committed to contributing to the social, economic and environmental well-being of the wider community.

This procurement exercise is being carried out via the Bravo Solutions e-tendering portal and you are required to register your company's details so that you can access the electronic copy of the tender documents when they become available. Please visit www.etenderwales.bravosolution.co.uk

The process of registering on the website is free and simple. If you have any queries please contact
BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.
Please advise via e-mail of your successful registration as soon as possible.
Suppliers Instructions How to Express Interest in this Tender
1. Register your company on the xchangewales portal (this is only required once)

- Browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk

- Click the "Click here to register” link
- Accept the terms and conditions and click "continue”
- Enter your correct business and user details
- Note the username you chose and click "Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
Login to the portal with the username/password
3. Responding to the tender
- You can now choose to "Reply” or "Reject” (please give a reason if rejecting)
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion of the ITT
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available)
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri

(8:00 am - 18:00 pm) on: - eMail: - Phone: +44 8003684850 / Fax: +44 2070800480

(WA Ref:1509)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
22.10.2013