Frozen Foods Framework.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
NHS Wales ~Shared Services Partnership - Procurement Services (as hosted by Velindre NHS Trust)
Bevan House, 24-30 Lambourne Crescent, Llanishen
For the attention of: Jenna Cloke
CF14 5GF Cardiff
UNITED KINGDOM
Telephone: +44 2920315500
E-mail:
Fax: +44 2920315450
Internet address(es):
General address of the contracting authority: www.procurement.wales.nhs.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Frozen Foods Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Organisations and establishments within NHS Wales.
Purchase
Main site or location of works, place of delivery or of performance: Organisations and establishments within NHS Wales.
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Duration of the framework agreement
Duration in years: 2II.1.5)Short description of the contract or purchase(s)
This Frozen Food Framework will be for the supply and direct delivery of a range of Frozen Food products to all Health Boards/Trusts in Wales.
II.1.6)Common procurement vocabulary (CPV)
15331170, 15612500, 15131100, 15220000, 15229000, 15311000, 03142500, 15550000, 15332100, 15811000, 15110000, 15331170, 15811100, 15833100, 15555100, 15100000, 15221000, 15812100, 15812121, 15811500, 15812200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Will be specified in the invitation to tender.
Tenders may be offered for whole or part of the tender.
Tenders may be offered for whole or part of the tender.
II.2.2)Information about options
Options: yes
Description of these options: The contracting authority is seeking 2 year contract with an option to extend at the discretion of the contracting authority for a further period of up to 24 months.
Description of these options: The contracting authority is seeking 2 year contract with an option to extend at the discretion of the contracting authority for a further period of up to 24 months.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.1.2014. Completion 31.12.2015
Information about lots
Lot No: 1 Lot title: Processed Meat Products.1)Short description
Direct delivery of frozen processed meat products.
2)Common procurement vocabulary (CPV)
15100000, 15110000
3)Quantity or scope
To include products such as processed chicken, turkey, beef, lamb, pork products, along with a range of vegetarian suitable products.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise
Lot No: 2 Lot title: Frozen Fruit, Vegetables and Potatoes.
1)Short description
Direct delivery of frozen fruit, vegetables and potato products.
2)Common procurement vocabulary (CPV)
15331170, 15311000, 15332100
3)Quantity or scope
To include products such as frozen prepared fruit, vegetables and a range of potato based products.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise .
Lot No: 3 Lot title: Frozen Fish.
1)Short description
Direct delivery of frozen fish products.
2)Common procurement vocabulary (CPV)
15220000, 15229000, 15221000
3)Quantity or scope
To include products such as fillets, battered and breaded portions, along with shellfish and smoked fish varieties.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 4 Lot title: Pies, Pasties and Sausage Rolls.
1)Short description
Direct delivery of frozen pies, pasties, sausage rolls and other pastry based products.
2)Common procurement vocabulary (CPV)
15812121, 15131100, 15812100
3)Quantity or scope
To include products such as savoury pies and pasties, sausage rolls and lattice products.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 5 Lot title: Frozen Bread and Bakery.
1)Short description
Direct delivery of frozen bread and other bakery products.
2)Common procurement vocabulary (CPV)
15612500, 15811100, 15811000, 15811500
3)Quantity or scope
To include products such as frozen bread, baguettes, rolls, panini's along with baked goods such as Yorkshire puddings, frozen pastry, pizza and morning goods such as croissants and bagels.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 6 Lot title: Buffet Foods.
1)Short description
Direct delivery of frozen buffet style products.
2)Common procurement vocabulary (CPV)
15812100
3)Quantity or scope
To include a range of products suitable for buffets, including a range of dishes from a variety of global cuisines.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Lot No: 7 Lot title: Desserts, Puddings and Ice Cream.
1)Short description
Direct delivery of frozen desserts and sweet products.
2)Common procurement vocabulary (CPV)
15833100, 15555100, 15812200
3)Quantity or scope
To include products such as frozen gateaux, cheesecake, cake, ice-cream, tea cakes, snacks and pastries.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering tem in this procurement exercise.
Lot No: 8 Lot title: Egg, Quiche and Omelettes.
1)Short description
Direct delivery of frozen egg and egg based products.
2)Common procurement vocabulary (CPV)
03142500, 15550000
3)Quantity or scope
To include products such as frozen whole eggs (liquid and hard boiled), scrambed egg, quiche and omelette.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The contracting authority reserves the right to request parent company guarantees of financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
None specified saved that in the case of consortia or other grouping of more than one legal entity, one party must act as prime contractor.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the contract documents.
Description of particular conditions: As set out in the contract documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
- Enter your correct business and user details;
- Note the username you chose and click ‘Save' when complete;
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the username/password
- Click the ‘PQQs/ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
- Click on the relevant PQQ/ITT to access the content;
- Click the ‘Express Interest' button at the top of the page;
- This will move the PQQ/ITT into your ‘My PQQs/My ITTs' page. (This is a secure area reserved for your projects only)
- You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ITT Details' box.
3. Responding to the tender
- Click ‘My Response' under ‘PQQ/ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining);
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
1. Register your company on the eSourcing portal (this is only required once): https://etenderwales.bravosolution.co.uk and click the link to register;
- Accept the terms and conditions and click ‘continue';- Enter your correct business and user details;
- Note the username you chose and click ‘Save' when complete;
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the username/password
- Click the ‘PQQs/ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier);
- Click on the relevant PQQ/ITT to access the content;
- Click the ‘Express Interest' button at the top of the page;
- This will move the PQQ/ITT into your ‘My PQQs/My ITTs' page. (This is a secure area reserved for your projects only)
- You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ITT Details' box.
3. Responding to the tender
- Click ‘My Response' under ‘PQQ/ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining);
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification;
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT;
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
AW4459
IV.3.2)Previous publication(s) concerning the same contract
Prior information notice
Notice number in the OJEU: 2013/S 39-061843 of 23.2.2013
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
3.9.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to:
1. Use an electronic reverse auction.
2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet.
3. The contracting authority is not bound to award a contract in whole or part.
4. The contracting authority will not bear the tender costs of any of the tenderers.
5. In reference to I.1.9) (Variants) to the extent permitted, if at all, in the tender documents.
6. The authority reserves the right to award via a series of lots/baskets which will be specified in the tender and reserves the right to evaluate each lot/basket as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots.
7. Prospective suppliers should note that NHS Wales Shared Services Partnership - Procurement Services is part of Velindre NHS Trust acting on behalf of participating NHS organisations in Wales.
1. Use an electronic reverse auction.
2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet.
3. The contracting authority is not bound to award a contract in whole or part.
4. The contracting authority will not bear the tender costs of any of the tenderers.
5. In reference to I.1.9) (Variants) to the extent permitted, if at all, in the tender documents.
6. The authority reserves the right to award via a series of lots/baskets which will be specified in the tender and reserves the right to evaluate each lot/basket as a separate contract, it will, however, also factor into any tender evaluation any additional value or benefit from the potential award of multiple lots.
7. Prospective suppliers should note that NHS Wales Shared Services Partnership - Procurement Services is part of Velindre NHS Trust acting on behalf of participating NHS organisations in Wales.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1). Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see following statement on the Authority's website: www.procurement.wales.nhs.uk/supply/terms
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
18.7.2013