Supply of Art Materials.
CONTRACT NOTICE
Supplies
SECTION I: CONTRACTING AUTHORITY
I.1)NAME, ADDRESSES AND CONTACT POINT(S)
WFEPC
Colegaucymru/collegeswales, Unit 7 Cae Gwyrdd, Greenmeadow Springs, Tongwynlais
Attn: Ms Kelly Lloyd
CF15 7AB Cardiff
UNITED KINGDOM
Tel. +44 2920528375
E-mail:
Fax +44 2920528372
Internet address(es)
General address of the contracting authority http://wfepc.com
Further information can be obtained at: As in above-mentioned contact point(s)
Tenders or requests to participate must be sent to: As in above-mentioned contact point(s)
I.2)TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES
Body governed by public law
The contracting authority is purchasing on behalf of other contracting authorities Yes
The contracting authority is purchasing on behalf of other contracting authorities Yes
SECTION II: OBJECT OF THE CONTRACT
II.1)DESCRIPTION
II.1.1)Title attributed to the contract by the contracting authority
Supply of Art Materials.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main place of delivery Various locations throughout Wales.
Purchase
Main place of delivery Various locations throughout Wales.
NUTS code UKL
II.1.3)The notice involves
The establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged 5
Duration of the framework agreement: Duration in month(s): 36
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 200 000 GBP
maximum number of participants to the framework agreement envisaged 5
Duration of the framework agreement: Duration in month(s): 36
Estimated total value of purchases for the entire duration of the framework agreement
estimated cost excluding VAT 200 000 GBP
II.1.5)Short description of the contract or purchase(s)
Fforwm Services on behalf of the Welsh FE Purchasing Consortium requires Art Material products for Further Education colleges throughout Wales.
II.1.6)Common procurement vocabulary (CPV)
37821000, 37822000, 37822100, 37822200, 37822300, 37822400, 37823000, 37823200, 37823500, 37823600, 37823800
II.1.7)Contract covered by the Government Procurement Agreement (GPA)
No
II.1.8)Division into lots
Yes
tenders should be submitted for one or more lots
tenders should be submitted for one or more lots
II.1.9)Variants will be accepted
No
II.2)QUANTITY OR SCOPE OF THE CONTRACT
II.2.1)Total quantity or scope
The Agreement will be initially for 36 months with an option to extend for a further 12 months on the basis of on-going price competitivness and quality of products and service provided. The amount shown is representative of 17 of the 20 member of the WFEPC. All of whom have the ability to particiapate in the framework. We believe that there is a possibility of futher growth in the Agreement provided that a proactive approach to marketing the business is adopted by the suppliers.The framework will be broken down in to the following Lots:
- Paints,
- Canvas/Sketch Pads/Paper,
- Brushes/Pencils/Oil Pastels,
- Others.
We envisaged the framework to commence from 1.12.2011.
Excluding VAT 200 000 GBP
- Paints,
- Canvas/Sketch Pads/Paper,
- Brushes/Pencils/Oil Pastels,
- Others.
We envisaged the framework to commence from 1.12.2011.
Excluding VAT 200 000 GBP
II.2.2)Options
Yes
description of these options: The Agreement will be initially for 36 months with an option to extend for a further 12 months on the basis of on-going price competitivness and quality of products and service provided.
provisional timetable for recourse to these options: in months: 36 (from the award of the contract)
description of these options: The Agreement will be initially for 36 months with an option to extend for a further 12 months on the basis of on-going price competitivness and quality of products and service provided.
provisional timetable for recourse to these options: in months: 36 (from the award of the contract)
II.3)DURATION OF THE CONTRACT OR TIME-LIMIT FOR COMPLETION
Duration in months: 36 (from the award of the contract)
SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION
III.1)CONDITIONS RELATING TO THE CONTRACT
III.1.1)Deposits and guarantees required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions regulating them
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded
III.1.4)Other particular conditions to which the performance of the contract is subject
III.2)CONDITIONS FOR PARTICIPATION
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
III.2.2)Economic and financial capacity
Information and formalities necessary for evaluating if requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
Minimum level(s) of standards possibly required Suppliers whi have operated for less than 3 years should submit the appropriate number of years information to cover the period of operation.
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
Minimum level(s) of standards possibly required Suppliers whi have operated for less than 3 years should submit the appropriate number of years information to cover the period of operation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if requirements are met:
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(g) a statement of average annual manpower and number of staff in the last 3 years;
(j) where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(g) a statement of average annual manpower and number of staff in the last 3 years;
(j) where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
III.2.4)Reserved contracts
No
III.3)CONDITIONS SPECIFIC TO SERVICES CONTRACTS
III.3.1)Execution of the service is reserved to a particular profession
No
III.3.2)Legal entities should indicate the names and professional qualifications of the staff responsible for the execution of the service
IV.1)TYPE OF PROCEDURE
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)AWARD CRITERIA
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)An electronic auction will be used
No
IV.3)ADMINISTRATIVE INFORMATION
IV.3.1)File reference number attributed by the contracting authority
WFEPC 036/11
IV.3.2)Previous publication(s) concerning the same contract
No
IV.3.3)Conditions for obtaining specifications and additional documents
Time limit for receipt of requests for documents or for accessing documents 21.9.2011 - 12:00
Payable documents No
Payable documents No
IV.3.4)Time-limit for receipt of tenders or requests to participate
30.9.2011 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in month(s): 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Date: 3.10.2011 - 10:00
SECTION VI: COMPLEMENTARY INFORMATION
VI.1)THIS IS A RECURRENT PROCUREMENT
Yes
estimated timing for further notices to be published: 3 years
estimated timing for further notices to be published: 3 years
VI.2)CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY EU FUNDS
No
VI.3)ADDITIONAL INFORMATION
Reference number: WFEPC 036/11.
Buy4Wales Reference Number: 26835.
Buy4Wales Reference Number: 26835.
VI.4)PROCEDURES FOR APPEAL
VI.4.1)Body responsible for appeal procedures
fforwm services
fforwm, WFEPC, Unit 7, Greenmeadow Springs Business Park, Cae Gwyrdd, Tongwynlais
CF15 7AB Cardiff
UNITED KINGDOM
E-mail:
Tel. +44 2920528380
Fax +44 2920528390
Body responsible for mediation procedures
fforwm services
as above
UNITED KINGDOM
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)DATE OF DISPATCH OF THIS NOTICE:
5.8.2011