Supply and Delivery of Furniture.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Coleg Gwent
Coleg Gwent, The Rhadyr, Monmouthshire
For the attention of: Leah Thomas
NP15 1XJ Usk
UNITED KINGDOM
Telephone: +44 1495333550
E-mail:
Internet address(es):
General address of the contracting authority: http://www.coleggwent.ac.uk
Further information can be obtained from: Internet address: http://www.etenderwales.bravosolution.co.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Internet address: http://www.etenderwales.bravosolution.co.uk
Tenders or requests to participate must be sent to: Internet address: http://www.etenderwales.bravosolution.co.uk
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and Delivery of Furniture.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Purchase
NUTS code UKL
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement
Duration in months: 36 With the option to extend for a period of 12 MonthsII.1.5)Short description of the contract or purchase(s)
Coleg Gwent on behalf of the Welsh Further Education Purchasing Consortium wish to establish a framework agreement for the supply and delivery of furniture.Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)
39100000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Coleg Gwent on behalf of the Welsh Further Education Purchasing Consortium wish to establish a framework agreement for the supply and delivery of furniture.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.9.2013. Completion 31.8.2016
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Tenders must be produced in pounds sterling and all payments will be made in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability. If a tender is submitted by a group (more than one) of providers then those providers if awarded the contract shall assume such legal form by incorporation, partnership of otherwise, that will enable them to contract as a single legal entity. It will be necessary for the satisfactory performance of the contract for the group to state a single address responsible for the receipt and processing of orders and resolving any problems relating to the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
Minimum level(s) of standards possibly required: Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
Minimum level(s) of standards possibly required: Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
Minimum level(s) of standards possibly required:
Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
Minimum level(s) of standards possibly required:
Conditions for participation will be specified in a pre-qualification questionnaire to be distributed to those providers expressing interest in this contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
WFEPC005/13.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 12.5.2013 - 12:00
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.5.2013 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
22.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 4.7.2013 - 12:00
Place:
www.etenderwales.bravosolution.co.uk
Persons authorised to be present at the opening of tenders: noSection VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years
Estimated timing for further notices to be published: 4 years
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Instructions to suppliers:
This procurement exercise is being carried out via our e-tendering portal and you are required to register your company's details so that you can access the electronic copy of the tender documents when they become available.
If you have any queries please contact BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.
Suppliers Instructions How to Express Interest in this Tender
- Accept the terms and conditions and click "continue”
- Enter your correct business and user details
- Note the username you chose and click "Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the "Express Interest” button in the "Actions” box on the left-hand side of the page.
- This will move the PQQ into your "My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the "Settings and Buyer Attachments” in the "Actions” box
3. Responding
- You can now choose to "Reply” or "Reject” (please give a reason if rejecting)
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8:00 am - 18:00 pm) on:
The awarding authority shall not bear any of the costs incurred by Tenderers in the procurement exercise. The awarding Authority reserves the right not to award the contract or to award part only of the contract.
Buy4Wales Reference Number: 34120.
This procurement exercise is being carried out via our e-tendering portal and you are required to register your company's details so that you can access the electronic copy of the tender documents when they become available.
Please visit https://etenderwales.bravosolution.co.uk
PQQIf you have any queries please contact BravoSolution Helpdesk (details on the webpage) as they will be able to resolve any problems you may have.
Suppliers Instructions How to Express Interest in this Tender
1. - Register your company on : https://etenderwales.bravosolution.co.uk
- Click the "Click here to register” link- Accept the terms and conditions and click "continue”
- Enter your correct business and user details
- Note the username you chose and click "Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "Open Access PQQs” link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the "Express Interest” button in the "Actions” box on the left-hand side of the page.
- This will move the PQQ into your "My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the "Settings and Buyer Attachments” in the "Actions” box
3. Responding
- You can now choose to "Reply” or "Reject” (please give a reason if rejecting)
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon - Fri (8:00 am - 18:00 pm) on:
- eMail:
- Phone: +44 8000112470 / Fax: +44 2070800480The awarding authority shall not bear any of the costs incurred by Tenderers in the procurement exercise. The awarding Authority reserves the right not to award the contract or to award part only of the contract.
Buy4Wales Reference Number: 34120.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Please see VI.4.2. below
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Coleg Gwent will incorporate a minimum 10 calender day standstill period at the point of information on the award of the contract that is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notifiction of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the address stated above in part 1.1 of this document.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authroity to amend any document and may award damages. If the contract has been entered into, the Court may only award damages. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into)
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authroity to amend any document and may award damages. If the contract has been entered into, the Court may only award damages. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into)
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.4.2013