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The Carmarthenshire Heritage Regeneration Trust.Context.Carmarthenshire Heritage Regeneration Trust (CHRT) has acquired Llanelly House and is the lead body for its restoration and interpretation. The trust was formed to deliver the key objectives:- ...

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Carmarthenshire Heritage Regeneration Trust (CHRT)
21-25 West End
For the attention of: Craig Hatto
SA15 3DN Llanelli
Telephone: +44 1554772857

I.2)Type of the contracting authority
Other: Non- contracting Authority - Charitable Trust
I.3)Main activity
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Llanelly House Restoration: Audio Visual Integrated Services
II.1.2)Type of contract and location of works, place of delivery or of performance
Design and execution
Main site or location of works, place of delivery or of performance: Llanelly House, Bridge Street, Lanelli SA15 3UF.

NUTS code UKL14

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The Carmarthenshire Heritage Regeneration Trust.
Carmarthenshire Heritage Regeneration Trust (CHRT) has acquired Llanelly House and is the lead body for its restoration and interpretation. The trust was formed to deliver the key objectives:
- To preserve the environmental heritage that exists in and around Carmarthenshire, which include:
- Buildings of historical or architectural interest;
- Sites, areas and environments of historical or natural beauty.
Llanelly House.
The Llanelly House Project is a multi-million pound project to restore the Grade 1 listed Georgian Town House to its 18th century glory and into a major new community facility. Primarily funded by:
- Heritage Lottery Fund
With secondary funding from:
- Cadw
- Llanelli Town Council
- Carmarthenshire County Council
- Architectural Heritage Fund
The AV Integrated Services Contract is funded by:
- Heritage Lottery Fund
- Welsh Government - Digital Tourism Business Framework (DTBF)
The restoration of Llanelly House is currently being undertaken around a high quality programme of conservation and restoration that will draw from, interpret for and enrich the communities of Llanelli through restoring the House to its place in Llanelli's heritage.
The core objectives of the Llanelly House project have been set to ensure Llanelly House provides a high quality visitor experience:
- To sympathetically conserve, restore and interpret the building in its entirety to its original Georgian Grade 1 status (early 18th - early 19th century)
- Bring the building into full community, heritage and economic use
- To provide high quality learning opportunities for schools and other educational groups
- Create a facility which the entire community can utilise
- "Access for All”
- To engage the community in the projects development
- Give the building focus and function that is understood and utilised by the community locally and nationally
- To make the building financially sustainable through a carefully considered after-use programme that breathes and flexes with the community's needs
- The building instills and promotes local and national pride
CHRT is currently undertaking a GBP 5.4 m capital project known as Llanelly House. We are procuring the services of an experienced Audio Visual Contractor, who will be required to work with relevant internal and external teams to execute and install the Audio Visual Systems and contract the Digital Developers for the digital installations.
The goal of this tender is to appoint an experienced Audio Visual Contractor for the Llanelly House Restoration Project due to be completed by June 2013. The organisation should have the relevant experience of working and collaborating on multi-disciplinary heritage and museum projects within Grade 1 and 2 listed buildings and well adept at integrating cutting edge heritage/museum interpretation within visitor attractions within the last 3 years.
The restoration is set at between 3.75 million - 4.1 million and is already underway.
Target Competition Dates:
These are indicative dates only and subject to change:
- PQQ Notice and Response 20.122012 - 7.1.2013.
- Assessment and shortlist: 3 - 6 Tenderers 8.1.2013.
- Invitation to tender 9.1.2013.
- Tender period 9 Jan - 04.2.2013.
- Assessment and Evaluation: 3 - 6 tenderers 5th - 6.2.2013.
- Interview: 3- 6 tenderers Week commencing 11.2.2013.
- Decision to Award Notice/Stand Still Alcatel Rule 14th - 24.2.2013.
- Contract Award 25.2.2013.
Form of Tender
The tender will take the form of a restricted tender procedure. 3-6 tenderers will be selected from this PQQ to tender, which will be assessed and the tenderers will invited to interview. If only 2 tenderers return then we will apply a negotiated tender procedure.
Scoring / Assessment Criteria
The following assessment criteria will be used to select the short list for interview.
1. Ability to meet essential financial and business standards for the commission (30%). Used principally to assess section 1 and 2.
2. Overall experience Demonstration of understanding of the skills required to approach the commission (60%). Used principally to assess section 3.
3. References (10%). Used principally to assess section 4.
II.1.5)Common procurement vocabulary (CPV)

92521100, 32321200, 32321000, 32322000, 32330000, 32340000, 79540000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Lowest offer 340 000 and highest offer 494 000 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Cost. Weighting 40
2. Quality. Weighting 60
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2012/S 247-406958 of 22.12.2012

Section V: Award of contract

Contract No: LHP0005 Lot title: Llanelly House Restoration: Audio Visual Integrated Services
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Atlas AV Limited
Atlas AV, Unit 6 Penrice Court, Fendrod Business Park, Swansea Enterprise Park
SA6 8QW Swansea
Telephone: +44 1792701177
Internet address:
Fax: +44 1792795272

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 425 000 GBP
Excluding VAT
Total final value of the contract:
Lowest offer 340 000 and highest offer 494 000 GBP
Excluding VAT
If annual or monthly value:
Number of years: 1
V.5)Information about subcontracting
The contract is likely to be sub-contracted: yes
Value or proportion of the contract likely to be sub-contracted to third parties:
Proportion: 30 %
Short description of the value/proportion of the contract to be sub-contracted: Software development costs.

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
Buy4Wales Reference Number: 34031.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

21-25 West End
SA15 3DN Llanelli
Telephone: +44 1554772857
Internet address:

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Within 10 days of this contract award notice being published.
VI.3.3)Service from which information about the lodging of appeals may be obtained

21-25 West End
SA15 3DN Llanelli
Internet address:

VI.4)Date of dispatch of this notice: