Sporting complex at Ystrad Mynach old hospital.

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
For the attention of: Mr Christopher Davidge
CF82 7PG Hengoed
Telephone: +44 1443863063
Fax: +44 1443863167

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.A: Object of the contract (Works)

II.1)Title attributed to the contract by the contracting authority:
Sporting complex at Ystrad Mynach old hospital.
II.2)Type of contract and location of works
Main site or location of works: Ystrad Mynach (old hospital) Caerphilly.
II.3)Information on framework agreement
The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and scope of works
This prior information notice (PIN) is a voluntary notice aimed at forewarning potential contractors of the Authority's intention to advertise a contract for the works referred to in this PIN.
The Authority intends to construct a circa 4.5 GBP to 5 000 000 pound sporting complex on the site of Ystrad Mynach, old hospital, Caerphilly.
The development consists of a construction and installation of two third generation (3G) rugby and football pitches, as well as 2 seated stands (both 500 number seats) and two terracing stands, both covered, floodlights and parking for circa 175 number of cars and two coaches.
A sports building will also require construction, the sports building will also require an internal fit-out. The sports building will encompass a gym, changing rooms, analysis rooms, conferencing and community facilities.
Associated civil engineering works will also be required on site to include earthworks and drainage, services/utilities connections.
It is anticipated that the scheme, will be constructed and completed during 2013 and in order to achieve this timescale the Authority is working towards the commencement of construction and contractor mobilisation to occur in september 2012.
The Authority is considering holding a "supplier awareness session" on Tuesday 17.4.2012 to engage relevant contractors for this contract opportunity. The Authority will use the session to outline the project requirements and procurement process including support available to suppliers.
It should be noted that responding to this notice does not place any supplier in an advantageous position, and no advantage is to be gained by taking part.
Please note that it may not be possible to accommodate all expressions to attend the supplier day due to capacity restrictions therefore the Authority will be limiting the invitation to only 2 representatives per organisation. Interested contractors are requested to express their interest to attend the session via email to Natasha Ford - supplier relationship officer, Email: , further details regarding this event will then be circulated in due course to those contractors that are interest in attending.
An Official Journal of the European Union (OJEU) restricted procurement process will be undertaken in accordance with EU procurement directives and the Authority's standing orders for Contracts. The OJEU restricted procurement exercise is planned to commence in April 2012.
The Authority reserves the right to amend the projected timescales set out in this PIN. The Authority will advise accordingly.
The Authority also reserves the right to annul the tender process and not award a contract and instead would consider utilising the South East Wales schools and Public Buildings Contractor Framework (Sewscap) framework relating to the design and construction of schools and other public buildings.
This framework extends to construction activities in relation to "other public buildings" and the common procurement vocabulary (CPV) codes cover construction work relating to "leisure" and "sports", which the Authority could use in order to engage a contractor to carry out the development.
The Authority is listed as a participating local authority in Section II.1.5 of the Sewscap contract notice and would therefore be entitled to use the framework via lot 3.


This contract is divided into lots: no
II.5)Common procurement vocabulary (CPV)

45212200, 45212000, 45212210, 45212221, 31518100, 80500000, 79600000, 80530000, 80570000, 45200000, 45210000, 45220000, 45262660, 45111000

II.6)Scheduled date for start of award procedures and duration of the contract
Scheduled date for start of award procedures: 28.9.2012
Duration in months: 15 (from the award of the contract)
II.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.8)Additional information:
The Authority is committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, the requirement to do so will be part of the award criteria for this tender as a core requirement. The successful contractor will be expected to consider opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project, and contractual obligations and/or performance indicators may be introduced to this effect.
The Authority shall not be responsible for any costs, charges or expenses incurred by contractors and no liability is accepted for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed. The Authority reserves the right to not award any or part of this proposed contract.
Contractors are advised that the Authority is subject to the Freedom of Information Act 2000 (the Act). If a contractor considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The Authority shall take such statements into consideration in the event that it receives a request pursuant to the Act, which relates to the information provided by the interested party. However, if the information is requested the Authority may be forced to disclose such documentation, irrespective of a contractors wishes. Please note it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The Authority reserves the right to require deposits, guarantees, parent company guarantees, bonds or other forms of security which it considers appropiate at the relevant time throughout this contract. Full details will be made available in the supporting tender documents.
As set out in Regulation 23 - 26 of the UK Public Contract Regulations 2006 as amended.
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s):
VI.2)Additional information:
In order to streamline this pre qualification stage, interested parties may use their Constructionline accreditation to demonstrate appropriate elements of the pre qualification criteria as set out in the PQQ, providing that the Constructionline accreditation is deemed to be an active supplier status. Constructionline is the UK Government national pre qualification register for construction contractors.
Existing Constructionline members will only need to supply their registration number as well as completing the supplementary questions on the PQQ.
Applicants not on Constructionline are encouraged to register, as it will simplify the pre-qualification process. Non - members of Constructionline will be required to complete the full questionnaire.
The Authority will run this scheme via a e-tendering system. The Authority uses the Proactis Plaza Supplier Directory to hold a record of companies who have expressed an interest in supplying goods and/or services to the Authority. Registered contractors are required to enter details of their business categories by selecting relevant CPV (common procurement vocabulary codes). The database gives registered companies exposure to officers who may be looking for suitable suppliers to invite to bid for tender opportunities.
To become registered on our supplier directory database, please visit the Authority website via the following link in order to complete the self registration process:

For further information on the supplier directory contact:
Natasha Ford - supplier relationship officer.
Tel: 1443863075.

Email: .

Rebecca Francombe - admin assistant.
Tel: 1443863161.

Email: .

A document is available on the link above which provides you with a step-by-step guide on how to complete the registration process.
Once registered, please express an interest in tendering for this scheme as you must be registered on the Proactis Plaza Supplier Directory in order for you to invited to submit any bids for tender opportunities.
Buy4Wales Reference Number: 29469.
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: