Building and facilities management framework.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Environment Agency Wales
Ty Cambria, 29 Newport Road
Contact point(s): Environment Agency
For the attention of: Anjali Wainwright
CF24 0TP Cardiff
UNITED KINGDOM
Telephone: +44 2920466451
E-mail:
Fax: +44 2920466406
Internet address(es):
General address of the contracting authority: www.environment-agency.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
National or federal agency/office
I.3)Main activity
Environment
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Building and facilities management framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Service category No 14: Building-cleaning services and property management services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Range: between 900 000 and 1 300 000 GBP
Duration of the framework agreement
Duration in years: 4Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 900 000 and 1 300 000 GBP
II.1.5)Short description of the contract or purchase(s)
The properties to be serviced by this framework are located throughout Wales and are operated by Environment Agency Wales, Countryside Council for Wales and Forestry Commission Wales and any successor organisation that may arise. The sites are a mix of administrative offices and depots. This contract is for a planned, preventative and reactive maintenance service and small works or projects including refurbishments and asset replacement. The approximate number of sites are 25 Environment Agency Wales, 21 Countryside Council for Wales, 14 Forestry Commission Wales. This may be subject to change during the life of the framework as offices may be opened, closed or relocated changing the scope of the framework.
II.1.6)Common procurement vocabulary (CPV)
79993000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 48 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Preventative, pre-planned and reactive maintenance (South Wales)1)Short description
Preventative, pre-planned and reactive maintenance in South Wales.
2)Common procurement vocabulary (CPV)
79993000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 350 000 and 450 000 GBP
Range: between 350 000 and 450 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Preventative, pre-planned and reactive maintenance (North Wales)
1)Short description
Preventative, pre-planned and reactive maintenance in North Wales.
2)Common procurement vocabulary (CPV)
79993000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
Range: between 200 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 3 Lot title: Major/minor project work (South Wales)
1)Short description
Major and minor project work including refurbishment and asset replacement in South Wales.
2)Common procurement vocabulary (CPV)
79993000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP
Range: between 200 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 4 Lot title: Major/minor project work (North Wales)
1)Short description
Major and minor project work including refurbishment and asset replacement in North Wales.
2)Common procurement vocabulary (CPV)
79993000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP
Range: between 150 000 and 250 000 GBP
4)Indication about different date for duration of contract or starting/completion
Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Each economic operator to be jointly and severally liable for the performance of the contracts.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Evidence of economic and financial standing and technical competence will be required, each applicant will be sent a questionnaire.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
28.12.2011
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Right to cancel: The Environment Agency reserves the right to discontinue the procurement process at any time, which shall include the right not to award a framework or contract, and does not bind itself to accept the lowest tender, or any tender received, and reserves the right to award the framework or contract in part, or to call for new tenders should it consider this necessary.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this contract notice, or in the completion or submission of any tender.
The Environment Agency shall not be liable for any costs or expenses incurred by any candidate or tenderer in connection with the completion and return of the information requested in this contract notice, or in the completion or submission of any tender.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
21.11.2011