Road Haulage Services Framework.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Highland Council
Council Headquarters, Glenurquhart Road
Contact point(s): Procurement - Finance, Technical Contract Team
For the attention of: Technical Contracts Team
IV3 5BX Inverness
UNITED KINGDOM
Telephone: +44 1463702000
Internet address(es):
General address of the contracting authority: http://www.highland.gov.uk
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
Electronic access to information: www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publictendersscotland.publiccontractsscotland.gov.uk
Further information can be obtained from: Highland Council
Town House, High Street
Contact point(s): Procurement - Finance, Technical Contract Team
For the attention of: Technical Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785156
E-mail:
Internet address: http://www.highland.gov.uk/
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Highland Council
Town House, High Street
Contact point(s): Procurement - Finance, Technical Contract Team
For the attention of: Technical Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785156
E-mail:
Internet address: http://www.highland.gov.uk/
Tenders or requests to participate must be sent to: Highland Council
Town House, High Street
Contact point(s): Procurement - Finance, Technical Contract Team
For the attention of: Technical Contracts Team
IV1 1JJ Inverness
UNITED KINGDOM
Telephone: +44 1463785156
E-mail:
Internet address: http://www.highland.gov.uk/
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Road Haulage Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: The Highland Council Areas.
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: The Highland Council Areas.
NUTS code UKM6
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 500
Justification for a framework agreement, the duration of which exceeds four years: The Framework will be for a three (3) year period with the option for the Authority to extend by one (1) additional year.
maximum number of participants to the framework agreement envisaged: 500
Duration of the framework agreement
Duration in years: 3Justification for a framework agreement, the duration of which exceeds four years: The Framework will be for a three (3) year period with the option for the Authority to extend by one (1) additional year.
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 1 317 000 GBPII.1.5)Short description of the contract or purchase(s)
The Highland Council wishes to enter into a Framework Agreement with suitably qualified and experienced Service Providers, to provide Road Haulage Services within the Highland Council Area on an as and when required basis.
The Framework shall be divided into six (6) lots by the type of haulage required as follows:
Lot 1 - Haulage of road salt, which is further subdivided into eight (8) lots by geographical area:
Sub Lot A - Badenoch and Strathspey.
Sub Lot B - Caithness Area.
Sub Lot C - Easter Ross Area.
Sub Lot D - Inverness Area.
Sub Lot E - Lochaber Area.
Sub Lot F - Ross & Cromarty Area.
Sub Lot G - Skye & Lochalsh Area.
Sub Lot H - Sutherland Area.
Will commence on expiry of current contract 30.11.2014.
Lot 2 - Haulage of mechanical plant and vehicles, will commence immediately on award of the Framework.
Lot 3 - Haulage of graded aggregates, sands, gravels and other unbound materials, will commence immediately on award the Framework.
Lot 4 - Haulage of hot bituminous mixtures, will commence immediately on award of the Framework.
Lot 5 - Haulage of graded aggregates from Sconser quarry, Isle of Skye, will commence immediately on award of the Framework.
Lot 6 - Skip servicing
Sub Lot 6A - Inverness and Moray Firth, will commence immediately on award of the Framework.
Sub Lot 6B - Skye, will commence immediately on award of the Framework.
Sub Lot 6C - Lochaber, will commence immediately on award of the Framework.
Sub Lot 6D - Highland Wide Bonded Asbestos, will commence immediately on award of the Framework.
Service Providers may submit prices for one or more lots, one or more sub-lots. Prices for each lot will be assessed independently of the other lots as follows:
- For Lots 1-5 and Sub Lot 6D, Contractors may provide prices for one, some, or all of the routes.
- For Sub Lots 6A-6C inclusive, Contractors must price for all trips within the Sub Lots otherwise their Tender will be set aside.
On award for Lots 1-5 and Sub Lot 6D, all Contractors submitting a Lowest Cost Compliant bid, shall enter the Framework Agreement for Lots 1-5 and Sub Lot 6D.
On award for Sub Lots 6A-6C inclusive, one Contractor submitting the Lowest Cost Compliant bid, shall enter the Framework Agreement for Sub Lots 6A-6C inclusive.
The Framework will be for a three (3) year period with the option for the Authority to extend by one (1) additional year.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
The Framework shall be divided into six (6) lots by the type of haulage required as follows:
Lot 1 - Haulage of road salt, which is further subdivided into eight (8) lots by geographical area:
Sub Lot A - Badenoch and Strathspey.
Sub Lot B - Caithness Area.
Sub Lot C - Easter Ross Area.
Sub Lot D - Inverness Area.
Sub Lot E - Lochaber Area.
Sub Lot F - Ross & Cromarty Area.
Sub Lot G - Skye & Lochalsh Area.
Sub Lot H - Sutherland Area.
Will commence on expiry of current contract 30.11.2014.
Lot 2 - Haulage of mechanical plant and vehicles, will commence immediately on award of the Framework.
Lot 3 - Haulage of graded aggregates, sands, gravels and other unbound materials, will commence immediately on award the Framework.
Lot 4 - Haulage of hot bituminous mixtures, will commence immediately on award of the Framework.
Lot 5 - Haulage of graded aggregates from Sconser quarry, Isle of Skye, will commence immediately on award of the Framework.
Lot 6 - Skip servicing
Sub Lot 6A - Inverness and Moray Firth, will commence immediately on award of the Framework.
Sub Lot 6B - Skye, will commence immediately on award of the Framework.
Sub Lot 6C - Lochaber, will commence immediately on award of the Framework.
Sub Lot 6D - Highland Wide Bonded Asbestos, will commence immediately on award of the Framework.
Service Providers may submit prices for one or more lots, one or more sub-lots. Prices for each lot will be assessed independently of the other lots as follows:
- For Lots 1-5 and Sub Lot 6D, Contractors may provide prices for one, some, or all of the routes.
- For Sub Lots 6A-6C inclusive, Contractors must price for all trips within the Sub Lots otherwise their Tender will be set aside.
On award for Lots 1-5 and Sub Lot 6D, all Contractors submitting a Lowest Cost Compliant bid, shall enter the Framework Agreement for Lots 1-5 and Sub Lot 6D.
On award for Sub Lots 6A-6C inclusive, one Contractor submitting the Lowest Cost Compliant bid, shall enter the Framework Agreement for Sub Lots 6A-6C inclusive.
The Framework will be for a three (3) year period with the option for the Authority to extend by one (1) additional year.
Note: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code 1647 within the appropriate area.
If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.II.1.6)Common procurement vocabulary (CPV)
33952000, 34000000, 90500000, 45232470, 90533000, 90513000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
To provide Road Haulage Services within the Highland Council Area on an as and when required basis; no quantity can be guaranteed.
Estimated value excluding VAT: 1 317 000 GBP
Estimated value excluding VAT: 1 317 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The Framework will be for a three (3) year period with the option for the Authority to extend by one (1) additional year.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
Description of these options: The Framework will be for a three (3) year period with the option for the Authority to extend by one (1) additional year.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 36 (from the award of the contract)
Information about lots
Lot No: 2 Lot title: Haulage of mechanical plant and vehicles1)Short description
The Framework shall be divided into six (6) lots by the type of haulage required as follows:
Lot 2 - Haulage of mechanical plant and vehicles, will commence immediately on award of the Framework
Lot 2 - Haulage of mechanical plant and vehicles, will commence immediately on award of the Framework
2)Common procurement vocabulary (CPV)
33952000, 34000000, 90500000, 45232470, 90533000, 90513000
3)Quantity or scope
To provide Road Haulage Services within the Highland Council Area on an as and when required basis - Lot 2 Haulage of mechanical plant and vehicles; no quantity can be guaranteed
Estimated value excluding VAT: 1 317 000 GBP
Estimated value excluding VAT: 1 317 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Will commence immediately on award of the Framework.
Lot No: 3 Lot title: Haulage of graded aggregates, sands, gravels and other unbound materials
1)Short description
The Framework shall be divided into six (6) lots by the type of haulage required as follows:
Lot 3 - Haulage of graded aggregates, sands, gravels and other unbound materials, will commence immediately on award the Framework
Lot 3 - Haulage of graded aggregates, sands, gravels and other unbound materials, will commence immediately on award the Framework
2)Common procurement vocabulary (CPV)
33952000, 34000000, 90500000, 45232470, 90533000, 90513000
3)Quantity or scope
To provide Road Haulage Services within the Highland Council Area on an as and when required basis - Lot 3 Haulage of graded aggregates, sands, gravels and other unbound materials; no quantity can be guaranteed
Estimated value excluding VAT: 1 317 000 GBP
Estimated value excluding VAT: 1 317 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Will commence immediately on award of the Framework
Lot No: 4 Lot title: Haulage of hot bituminous mixtures
1)Short description
The Framework shall be divided into six (6) lots by the type of haulage required as follows:
Lot 4 - Haulage of hot bituminous mixtures, will commence immediately on award of the Framework
Lot 4 - Haulage of hot bituminous mixtures, will commence immediately on award of the Framework
2)Common procurement vocabulary (CPV)
33952000, 34000000, 90500000, 45232470, 90533000, 90513000
3)Quantity or scope
To provide Road Haulage Services within the Highland Council Area on an as and when required basis - Lot 4 Haulage of hot bituminous mixtures; no quantity can be guaranteed.
Estimated value excluding VAT: 1 317 000 GBP
Estimated value excluding VAT: 1 317 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Will commence immediately on award of the Framework
Lot No: 5 Lot title: Haulage of graded aggregates from Sconser quarry, Isle of Skye
1)Short description
The Framework shall be divided into six (6) lots by the type of haulage required as follows:
Lot 5 - Haulage of graded aggregates from Sconser quarry, Isle of Skye, will commence immediately on award of the Framework
Lot 5 - Haulage of graded aggregates from Sconser quarry, Isle of Skye, will commence immediately on award of the Framework
2)Common procurement vocabulary (CPV)
33952000, 34000000, 90500000, 45232470, 90533000, 90513000
3)Quantity or scope
To provide Road Haulage Services within the Highland Council Area on an as and when required basis - Lot 5 Haulage of graded aggregates from Sconser quarry, Isle of Skye; no quantity can be guaranteed
Estimated value excluding VAT: 1 317 000 GBP
Estimated value excluding VAT: 1 317 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Will commence immediately on award of the Framework.
Lot No: 6 Lot title: Skip servicing
1)Short description
The Framework shall be divided into six (6) lots by the type of haulage required as follows:
Lot 6 - Skip servicing, which is further subdivided into four(4)sub lots as follows:
Sub Lot 6A - Inverness and Moray Firth, will commence immediately on award of the Framework.
Sub Lot 6B - Skye, will commence immediately on award of the Framework.
Sub Lot 6C - Lochaber, will commence immediately on award of the Framework.
Sub Lot 6D - Highland Wide Bonded Asbestos, will commence immediately on award of the Framework.
Lot 6 - Skip servicing, which is further subdivided into four(4)sub lots as follows:
Sub Lot 6A - Inverness and Moray Firth, will commence immediately on award of the Framework.
Sub Lot 6B - Skye, will commence immediately on award of the Framework.
Sub Lot 6C - Lochaber, will commence immediately on award of the Framework.
Sub Lot 6D - Highland Wide Bonded Asbestos, will commence immediately on award of the Framework.
2)Common procurement vocabulary (CPV)
33952000, 34000000, 90500000, 45232470, 90533000, 90513000
3)Quantity or scope
To provide Road Haulage Services within the Highland Council Area on an as and when required basis - Lot 6 Skip servicing; no quantity can be guaranteed
Estimated value excluding VAT: 1 317 000 GBP
Estimated value excluding VAT: 1 317 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Will commence immediately on award of the Framework.
Lot No: 1 Lot title: Haulage of road salt
1)Short description
The Framework shall be divided into six (6) lots by the type of haulage required as follows:
Lot 1 - Haulage of road salt, which is further subdivided into eight (8) lots by geographical area:
Sub Lot 1A - Badenoch and Strathspey
Sub Lot 1B - Caithness Area
Sub Lot 1C - Easter Ross Area
Sub Lot 1D - Inverness Area
Sub Lot 1E - Lochaber Area
Sub Lot 1F - Ross & Cromarty Area
Sub Lot 1G - Skye & Lochalsh Area
Sub Lot 1H - Sutherland Area
Will commence on expiry of current contract 30/11/2014.
Lot 1 - Haulage of road salt, which is further subdivided into eight (8) lots by geographical area:
Sub Lot 1A - Badenoch and Strathspey
Sub Lot 1B - Caithness Area
Sub Lot 1C - Easter Ross Area
Sub Lot 1D - Inverness Area
Sub Lot 1E - Lochaber Area
Sub Lot 1F - Ross & Cromarty Area
Sub Lot 1G - Skye & Lochalsh Area
Sub Lot 1H - Sutherland Area
Will commence on expiry of current contract 30/11/2014.
2)Common procurement vocabulary (CPV)
33952000, 34000000, 90500000, 45232470, 90533000, 90513000
3)Quantity or scope
To provide Road Haulage Services within the Highland Council Area on an as and when required basis - Lot 1 Haulage of road salt; no quantity can be guaranteed.
Estimated value excluding VAT: 1 317 000 GBP
Estimated value excluding VAT: 1 317 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Will commence on expiry of current contract 30/11/2014.
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment will be payable against each Call Off Contract in arrears.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Jointly and severally liable.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the Framework Agreement Document Contract Document.
Description of particular conditions: As per the Framework Agreement Document Contract Document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Bidders are required to complete the Supplier Appraisal Questionnaire (SAQ) which can be found in the Qualification Envelope, PCS Tender covering such items.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Bidders are required to complete the Supplier Appraisal Questionnaire (SAQ) which can be found in the Qualification Envelope, PCS Tender covering such items.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Bidders are required to provide a Method Statement or proposal for meeting the requirement as set out in Section 2 of the proposed Framework Agreement Document; can be found in the Technical Envelope, PCS Tender covering such items.
Bidders are required to provide a Method Statement or proposal for meeting the requirement as set out in Section 2 of the proposed Framework Agreement Document; can be found in the Technical Envelope, PCS Tender covering such items.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
HC/TECS/RHS/2014
IV.3.2)Previous publication(s) concerning the same contract
Other previous publications
Notice number in the OJEU: 2010/S 188-287400 of 28.9.2010
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.3.2014
IV.3.4)Time limit for receipt of tenders or requests to participate
20.3.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Date: 20.3.2014 - 12:00
Place:
Procurement Meeting Room, Procurement - Finance, Town House, Inverness.
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Service Providers may submit prices for one or more lots, one or more sub-lots. Prices for each lot will be assessed independently of the other lots as follows:
- For Lots 1-5 and Sub Lot 6D, Contractors may provide prices for one, some, or all of the routes.
- For Sub Lots 6A-6C inclusive, Contractors must price for all trips within the Sub Lots otherwise their Tender will be set aside.
On award for Lots 1-5 and Sub Lot 6D, all Contractors submitting a Lowest Cost Compliant bid, shall enter the Framework Agreement for Lots 1-5 and Sub Lot 6D.
On award for Sub Lots 6A-6C inclusive, one Contractor submitting the Lowest Cost Compliant bid, shall enter the Framework Agreement for Sub Lots 6A-6C inclusive.
Call Off from the Framework:
For Lots 1-5 and Sub Lot 6D,Call Off Contracts shall be allocated to Contractor's taking into account the following:
- ability to meet the requirement within required timescales;
- cost of each call-off.
For Sub Lots 6A-6C inclusive, all Call Off Contracts shall be awarded to the one Contractor entering the Framework.
For the avoidance of doubt, each Lot or Sub-Lot shall be treated as an individual Contract, and shall be individually evaluated and awarded.
(SC Ref:292821)
- For Lots 1-5 and Sub Lot 6D, Contractors may provide prices for one, some, or all of the routes.
- For Sub Lots 6A-6C inclusive, Contractors must price for all trips within the Sub Lots otherwise their Tender will be set aside.
On award for Lots 1-5 and Sub Lot 6D, all Contractors submitting a Lowest Cost Compliant bid, shall enter the Framework Agreement for Lots 1-5 and Sub Lot 6D.
On award for Sub Lots 6A-6C inclusive, one Contractor submitting the Lowest Cost Compliant bid, shall enter the Framework Agreement for Sub Lots 6A-6C inclusive.
Call Off from the Framework:
For Lots 1-5 and Sub Lot 6D,Call Off Contracts shall be allocated to Contractor's taking into account the following:
- ability to meet the requirement within required timescales;
- cost of each call-off.
For Sub Lots 6A-6C inclusive, all Call Off Contracts shall be awarded to the one Contractor entering the Framework.
For the avoidance of doubt, each Lot or Sub-Lot shall be treated as an individual Contract, and shall be individually evaluated and awarded.
(SC Ref:292821)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.2.2014