Glass and Glazing Accessories.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

West Lothian Council
West Lothian Civic Centre, Howden South Road
Contact point(s): Corporate Procurement Unit
For the attention of: Sadie Trivett
EH54 6FF Livingston
UNITED KINGDOM
Telephone: +44 1506281811
E-mail:
Fax: +44 1506281325

Internet address(es):

General address of the contracting authority: http://www.westlothian.com/councilcontracts

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

East Lothian Council

East Lothian

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Glass and Glazing Accessories.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: West Lothian and East Lothian Regions.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The contract is required to service Building Services and will provide glass and glazing such as single, double, Georgian and special glass units. The contract also requires a number of glazing accessories including but not limited to putty, adhesives, staple bars etc.
As Building Services offer a reactive service, time will be of the essence.

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=237162.

II.1.6)Common procurement vocabulary (CPV)

45441000, 24911200, 44113500

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Suppliers are invited to bid for one lot or all lots. Ideally the council would prefer to award the complete lot(s) to one supplier, however we understand that this market may not provide the most cost effective option and will consider splitting a lot if it is deemed to offer best value in the opinion of the council.
Estimated value excluding VAT: 150 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The contract will be awarded for a period of 2 years with the option to extend for an addtional 24 months in total.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion
Starting 1.11.2012. Completion 1.11.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As detailed in the tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As detailed in the tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Aas detailed in the tender.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender, including strict delivery timescales.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the technicians or technical services available to the candidate to carry out the work under the contract; or be involved in the production of goods or the provision of services under the contract; particularly those responsible for quality control, whether or not they are independent of the candidate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
PS1485
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 127-210443 of 2.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.9.2012
IV.3.4)Time limit for receipt of tenders or requests to participate
21.9.2012 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
until: 20.12.2012
IV.3.8)Conditions for opening tenders
Date: 21.9.2012 - 12:00

Place:

West Lothian Civic Centre, Howden south road, Livingston, EH54 6FF.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Time of delivery shall be of the essence, suppliers who cannot meet the specified delivery timescales should list their proposed timescales in the Commerical envelope provided.
Although emergency deliveries form part of the award, the Authority's will endeavour to keep these deliveries to a minimum.
Suppliers wishing to participate in this tender, should click on the link below and register on the public tender scotland web site.
Do not click on the note of interest botton on this site as it does NOT send the tender to you.

https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

(SC Ref:237162).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

West Lothian Council
West Lothian Civic Centre Howden South Road
EH54 6FF Livingston
UNITED KINGDOM
E-mail:

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.8.2012