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Provision of Facility Management Services.

Contract award notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Records of Scotland
Ladywell House, Ladywell Road
For the attention of: Jane Anderson
EH12 7TF Edinburgh
United Kingdom
Telephone: +44 1313144633
Fax: +44 1313144256

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
Provision of Facility Management Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Edinburgh and Dumfries.


II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
The National Records of Scotland (NRS) wishes to appoint a service provider to provide full Hard and Soft Facility Management (FM) Services for their properties. The FM will be required to deal with the day-to-day running of the properties, including Health and Safety, Environmental Monitoring, Maintenance Management, Cleaning and Waste Management.
The initial contract will therefore cover 5 buildings in Edinburgh (3 of which are Category ‘A’ listed and 1 Archival Storage Facility) and 1 in Dumfries.
II.1.5)Common procurement vocabulary (CPV)

70330000, 70332000, 70332200, 90710000, 90500000, 90911000, 77314000

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Lowest offer 3 496 570 and highest offer 5 139 120 GBP
Including VAT. VAT rate (%) 20

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of
1. Quality. Weighting 70
2. Price. Weighting 30
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
IV.3.2)Previous publication(s) concerning the same contract

Contract notice

Notice number in the OJEU: 2015/S 149-275665 of 5.8.2015

Section V: Award of contract

Contract No: 17/02/43 Lot title: Provision of Facility Management Services
V.1)Date of contract award decision:
V.2)Information about offers
Number of offers received: 5
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Arthur Mckay & Co Ltd
42 Dryden Road, Bilston Industrial Estate, Midlothian
EH20 9LZ Loanhead
United Kingdom
Internet address:

V.4)Information on value of contract
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
(SC Ref: 445637).
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice: