Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)Education Authority NI
Western Region, Campsie House, 1 Hospital Road, Co Tyrone
Contact point(s): The Principal Procurement Officer
For the attention of: Hazel O'Donnell
BT79 0AW Omagh
UNITED KINGDOM
Telephone: +44 2882411418
E-mail: hazel.o'[email protected]
Internet address(es):
Address of the buyer profile: https://etendersni.gov.uk/epps
Electronic access to information: https://etendersni.gov.uk/epps
Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authorityRegional or local authority
I.3)Main activityEducation
I.4)Contract award on behalf of other contracting authoritiesThe contracting authority is purchasing on behalf of other contracting authorities: yes
Armagh Planetarium
Castle Hill
BT61 9DB Armagh
UNITED KINGDOM
Armagh Observatory
College Hill
BT61 9DG Armagh
UNITED KINGDOM
Council for the Curriculum Examinations and Assessment
29 Clarendon Rd, Clarendon Dock
BT1 3BG Belfast
UNITED KINGDOM
Libraries NI
Lisburn City Library 23 Linenhall Street
BT28 1FJ Lisburn
UNITED KINGDOM
NI Local Government Officers' Superannuation Committee
Templeton House, 411 Holywood Road
BT4 2LP Belfast
UNITED KINGDOM
Middletown Centre for Autism
35 Rathtrillick Park
BT60 4HZ Middletown
UNITED KINGDOM
FE Southern Regional College
Patrick Street
BT35 8DN Newry
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
70033 Text Books; Workbooks; Music Materials and Assessment Tests for the Education Authority.
II.1.2)Type of contract and location of works, place of delivery or of performance II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreementFramework agreement with several operators
Number of participants to the framework agreement envisaged: 18
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT: 13 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
Tender for the Supply and Delivery of: Reading and other General Text Books; Pupil Workbooks; Music Materials; and Assessment Tests on a Discounted Price Basis to individual educational establishments within the Northern Ireland Education Authority Regions for the period 1.4.2016 to 31.3.2019 (with an option to extend for one further 12 month period) on a call-off as required basis.
II.1.6)Common procurement vocabulary (CPV)22000000, 22100000, 22110000, 22112000, 22114000, 22114100, 22114200, 22114300, 22114400, 22114500, 22111000, 22160000, 22120000
II.1.7)Information about Government Procurement Agreement (GPA)The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)LotsThis contract is divided into lots: no
II.1.9)Information about variantsVariants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Option to extend for one further 12 month period.
II.2.2)Information about options
II.2.3)Information about renewalsThis contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completionDuration in months: 48 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits required. For guarantees see the Education Authority, Western Region's Conditions of Tender which are supplied with each set of tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
The Education Authority, Western Regions, which is a statutory body financed from Central Government Funds, pays suppliers' invoices on a 2-weekly basis.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
No legal form required but each supplier will be required to become jointly and severally responsible for the carrying out of the contract before acceptance.
III.1.4)Other particular conditionsThe performance of the contract is subject to particular conditions: yes
Description of particular conditions: See Tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registersInformation and formalities necessary for evaluating if the requirements are met: See Tender documentation.
III.2.2)Economic and financial abilityInformation and formalities necessary for evaluating if the requirements are met: See Tender documentation.
III.2.3)Technical capacityInformation and formalities necessary for evaluating if the requirements are met:
See Tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedureOpen
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteriaLowest price
IV.2.2)Information about electronic auctionAn electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
217678
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive documentTime limit for receipt of requests for documents or for accessing documents: 8.2.2016 - 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate8.2.2016 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn upEnglish.
IV.3.7)Minimum time frame during which the tenderer must maintain the tenderin days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tendersDate: 9.2.2016
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrenceThis is a recurrent procurement: no
VI.2)Information about European Union fundsThe contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Suppliers interested in this tender must register and submit their tender through eTendersNI at the following link https://etendersni.gov.uk/epps
If you require any further assistance please contact the eTendersNI Helpdesk on +44 800240454 or email
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appealsPrecise information on deadline(s) for lodging appeals: The Education Authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for the unsuccessful tenderers to challenge the award decision before any contracts are entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:21.12.2015