DFP IT Assist - Supply, Delivery and Support of Laptops.
Contract award notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department of Finance and Personnel Northern Ireland
Craigantlet Buildings
For the attention of: Geraldine Toal
BT4 3SX Belfast
UNITED KINGDOM
E-mail:
Internet address(es):
General address of the contracting authority: www.dfpni.gov.uk
Address of the buyer profile: www.dfpni.gov.uk/cpd
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
Other: Public Procurement
Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
DFP IT Assist - Supply, Delivery and Support of Laptops.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Mostly N. Ireland however the contractor will be required, on occasion, to deliver and install equipment in government offices in UK, Irish Republic, Europe and United States.
Purchase
Main site or location of works, place of delivery or of performance: Mostly N. Ireland however the contractor will be required, on occasion, to deliver and install equipment in government offices in UK, Irish Republic, Europe and United States.
NUTS code UKN0
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Supply, delivery and support of laptops.
II.1.5)Common procurement vocabulary (CPV)
30213000, 30213100, 30213200
II.1.6)Information about Government Procurement Agreement (GPA)
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 3 000 000 GBP
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
Project_13162
IV.3.2)Previous publication(s) concerning the same contract
Section V: Award of contract
Contract No: 13162V.1)Date of contract award decision:
6.2.2014
V.2)Information about offers
Number of offers received: 4
Number of offers received by electronic means: 4
Number of offers received by electronic means: 4
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Capita Managed IT Solutions
Hillview House, 61 Church Road, Newtownabbey
BT36 7LQ Belfast
UNITED KINGDOM
E-mail:
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 3 000 000 GBP
Total final value of the contract:
Value: 2 038 494,98 GBP
If annual or monthly value:
Number of years: 3
Value: 3 000 000 GBP
Total final value of the contract:
Value: 2 038 494,98 GBP
If annual or monthly value:
Number of years: 3
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no
Section VI: Complementary information
VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Suppliers Instructions How to Express Interest in this Tender~:
- Enter your correct business and user details.
- Note the username you chose and click ‘Save’ when complete.
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
- Login to the portal with the username/password.
- Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
- Click on the relevant PQQ/ ITT to access the content.
- Click the ‘Express Interest’ button at the top of the page.
- This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).
- You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender.
- Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register.
- Accept the terms and conditions and click ‘continue’.- Enter your correct business and user details.
- Note the username you chose and click ‘Save’ when complete.
- You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender.
- Login to the portal with the username/password.
- Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
- Click on the relevant PQQ/ ITT to access the content.
- Click the ‘Express Interest’ button at the top of the page.
- This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only).
- You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender.
- Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
- There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
Internet address: www.cpdni.gov.uk
Body responsible for mediation procedures
Central Procurement Directorate
UNITED KINGDOM
Internet address: www.cpdni.gov.uk
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.3.3)Service from which information about the lodging of appeals may be obtained
Central Procurement Directorate
303 Airport Road West
BT3 9ED Belfast
UNITED KINGDOM
VI.4)Date of dispatch of this notice:
6.2.2014