By browsing our site you agree to our use of cookies. You will only see this message once. Find out more

Supply and delivery of ambient ingredients and cooking oils.

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Procurement and Logistics Service
77 Boucher Cres
For the attention of: Zoe Vennard
BT12 6HU Belfast
UNITED KINGDOM
Telephone: +44 2890667799
E-mail:
Fax: +44 2890668989

Internet address(es):

General address of the contracting authority: http://e-sourcingni.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Health
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Supply and delivery of ambient ingredients and cooking oils.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase

NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Supply and Delivery of Ambient Ingredients and Cooking Oils
II.1.6)Common procurement vocabulary (CPV)

15800000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The contract duration will be two years with the option to extend for any period up to and including 24 months. The approximate value for one year is 550 000 GBP.
Estimated value excluding VAT:
Range: between 1 100 000 and 2 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Herbs and spices
1)Short description
Herbs, spices, garlics, salt and pepper.
2)Common procurement vocabulary (CPV)

15872000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 61 000 and 122 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 2 Lot title: Pasta
1)Short description
Dried pasta.
2)Common procurement vocabulary (CPV)

15850000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 16 000 and 32 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 3 Lot title: Rice, pulses, dried puddings and potato mash
1)Short description
Rice, pulses, dried puddings and potato mash.
2)Common procurement vocabulary (CPV)

03211300, 03212200

3)Quantity or scope
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 4 Lot title: Gravies, bouillons and stock
1)Short description
Dried gravy mixes, bouillons and stock cubes.
2)Common procurement vocabulary (CPV)

15893300

3)Quantity or scope
Estimated value excluding VAT:
Range: between 210 000 and 420 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 5 Lot title: Cooking sauces.
1)Short description
Pastes, cooking sauces, marinades, dried sauce mixes, ready-to-use cooking sauces.
2)Common procurement vocabulary (CPV)

15871260

3)Quantity or scope
Estimated value excluding VAT:
Range: between 78 000 and 156 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 6 Lot title: Condiments, table sauces, pickles and relishes
1)Short description
Table sauces, vinegars & dressings, pickles & relishes.
2)Common procurement vocabulary (CPV)

15871000

3)Quantity or scope
Estimated value excluding VAT:
Range: between 66 000 and 132 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 7 Lot title: Baking ingredients, dried fruit and nuts.
1)Short description
Flours, raising agents, baking chocolate, baking sundries, dried fruit and nuts.
2)Common procurement vocabulary (CPV)

15612000, 15842400

3)Quantity or scope
Estimated value excluding VAT:
Range: between 164 000 and 328 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 8 Lot title: Cooking oils
1)Short description
Cooking oils.
2)Common procurement vocabulary (CPV)

15411200

3)Quantity or scope
Estimated value excluding VAT:
Range: between 277 000 and 554 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 9 Lot title: Individual condiment portions.
1)Short description
Individual condiment portions.
2)Common procurement vocabulary (CPV)

15871270

3)Quantity or scope
Estimated value excluding VAT:
Range: between 52 000 and 104 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Lot No: 10 Lot title: Mayonnaise
1)Short description
Mayonnaise, flavoured mayonnaise.
2)Common procurement vocabulary (CPV)

15871273

3)Quantity or scope
Estimated value excluding VAT:
Range: between 36 000 and 72 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 70

2. Quality. Weighting 30

IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
13489
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 14.3.2014 - 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.3.2014 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 14.3.2014 - 15:05

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Suppliers instructions how to express interest in this tender:

1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - accept the terms and conditions and click "continue" - enter your correct business and user details - Note the username you chose and click "Save": when complete - you will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender - Login to the portal with the username/password - Click the "PQQs / ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content.
Click the "Express Interest" button at the top of the page.
This will move the PQQ /ITT into your "My PQQs/ My ITTs" page. (This is a secure area reserved for your projects only).
You can now access any attachments by clicking "Buyer Attachments" in the "PQQ/ ITT Details" box 3. Responding to the tender - Click "My Response" under "PQQ/ ITT Details", you can choose to "Create Response" or to "Decline to Respond" (please give a reason if declining) - You can now use the "Messages" function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the "Submit Response" button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: BSO will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers.
That notification will provide full information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into the public contracts regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
31.1.2014