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Design Consultants for Valley Park (Newtownabbey) Redevelopment

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newtownabbey Borough Council
Mossley Mill
For the attention of: Chief Executive
BT36 5QA Newtownabbey
Telephone: +44 2890340000
Fax: +44 2890340004

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:
Design Consultants for Valley Park (Newtownabbey) Redevelopment
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Newtownabbey, County Antrim


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The project consists of three elements:
1.3rd Generation synthetic pitch
2.Civic Park
3.Adventure play area
The synthetic pitch will be approximately 140x100m, floodlit and with perimeter, ball stop and spectator fencing/railing. It is to accommodate match play for Association Football, Gaelic Football and Rugby Union. A planning application has already been submitted for the pitch and a decision is due in early 2014.
The civic park will be approximately 19,000m2 and incorporate an open-air performance space, hard and soft landscaping, public art, lighting and potentially, a water feature.
The adventure play area will be approximately 9,600m2 and is to incorporate equipment suitable for children and young people with a wide range of abilities. The play equipment is to be designed within a landscaped setting, making use of the existing topography and planting.
II.1.6)Common procurement vocabulary (CPV)

71000000, 71300000, 71420000, 71500000

II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 200 000 and 230 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 15 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenderers must a legal entity before entering into the contract.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As described within the PQQ documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As described within the PQQ documentation
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As described within the PQQ documentation
Minimum level(s) of standards possibly required: As described within the PQQ documentation
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As described within the PQQ documentation
Minimum level(s) of standards possibly required:
As described within the PQQ documentation
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 24.1.2014 - 14:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
24.1.2014 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Contracting Authority intends to use an eTendering system in this procurement exercise.
Suppliers instructions how to express interest in this tender:
1. register your company on the eSourcing portal (this is only required once),

- browse to the eSourcing portal: and click the link to register,

- accept the terms and conditions and click "continue",
- enter your correct business and user details,
- note the username you chose and click "save" when complete,
- you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
- login to the portal with the username/password,
- click the "PQQs/ITTs Open To All Suppliers" link. (These are Pre-Qualification Questionnaires or Invitations to
Tender open to any registered supplier),
- click on the relevant PQQ/ITT to access the content,
- click the "express interest" button in the "actions" box on the left-hand side of the page,
- this will move the PQQ/ITT into your "my PQQs/my ITTs" page. (This is a secure area reserved for your
projects only),
- you can now access any attachments by clicking the "settings and buyer attachments" in the "actions" box.
3. Responding to the tender
- you can now choose to "reply" or "reject" (please give a reason if rejecting),
- you can now use the "messages" function to communicate with the buyer and seek any clarification,
- note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ITT,
- there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
You must then publish your reply using the publish button in the "actions" box on the left-hand side of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: