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Appointment of a contractor to provide a Window Cleaning Service

Contract award notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Accord Procurement Group
Fold Housing Association, Fold House, 3 Redburn Square
Contact point(s): GM Design Associates Limited
For the attention of: Derek Logue
BT18 9HZ Belfast
UNITED KINGDOM
Telephone: +44 2870356138
E-mail:
Fax: +44 2870342699

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract
Appointment of a contractor to provide a Window Cleaning Service
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Northern Ireland

NUTS code UKN0

II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
ACCORD Procurement Group wish to jointly procure Window Cleaning Contractors for the services described below as part of a consortium of Housing Associations including:
Alpha Housing (Northern Ireland) Ltd; 6 Edgewater Road, Belfast, BT3 9JQ
Fold Housing Association; Fold House 3 Redburn Square, Holywood BT18 9HZ
Gosford Housing Assocation; 1 Barrack Hill, Armagh City BT60 1BL
Habinteg Housing Association (Ulster) Ltd; 22 Hibernia Street, Holywood BT18 9JE
Triangle Housing Association; 60 Eastermeade Gardens, Ballymoney BT53 6BD
Economic operators should also note that during the contract period other Department for Social Development
Registered Housing Associations in Northern Ireland may join ACCORD Procurement Group by acceding to the contract and require
services to be provided to them under the contract awarded as part of this competition. For a list of all
Registered Housing Associations that may potentially seek to use this contract economic operators should refer

to the Department for Social Development website www.dsdni.gov.uk

ACCORD Procurement Group wish to appoint an experienced and competent Window Cleaning Contractor to carry out essential regular cleaning to the Glazing and Frames of the windows and doors to the Housing Associations' properties in Northern Ireland. The Window Cleaning Contractor will establish a programme of window cleaning at specfic intervals for each Housing Association's properties and provide a management system to the individual Housing Associations for the purpose of storing and viewing a record of same.
The form of the Service Contract will be NEC3 Term Service Short Contract and will be for a maximum of 4 years.
II.1.5)Common procurement vocabulary (CPV)

90911300

II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 27 120,55 GBP
Excluding VAT

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
AMPG WCSC 2013
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 248-410747 of 27.12.2012

Contract notice

Notice number in the OJEU: 2013/S 69-115064 of 9.4.2013

Section V: Award of contract

Contract No: Appointment of a contractor to provide a Window Cleaning Service Lot No: 2 - Lot title: Appointment of a contractor to provide a Window Cleaning Service to North Region, North Belfast & Co Antrim
V.1)Date of contract award decision:
15.11.2013
V.2)Information about offers
Number of offers received: 7
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Amber Support Solutions Ltd
Unit 12, Forty 8 North, 48 Duncrue Street
BT3 9BJ Belfast
UNITED KINGDOM
Telephone: +44 2890753425

V.4)Information on value of contract
Total final value of the contract:
Value: 27 120,55 GBP
Excluding VAT
If annual or monthly value:
Number of years: 4
V.5)Information about subcontracting
The contract is likely to be sub-contracted: no

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:

All Invitation to Tender documentation (separate Invitation to Tender documentation is required for each Lot) can be obtained by sending an e-mail requesting the documentation for whichever Lots are required to A primary contact name and e-mail address for the economic operator must be included in this request.

The cost of submitting your tender documentation and participation in the project will be borne solely by each economic operator participating. Economic Operators should note that Accord Procurement Group reserves the right to cancel this procurement process at any stage without reason or cost reimbursement. Any expenditure, work or effort undertaken prior to the contract award is at the sole risk of the economic operator participating in this procurement process. Accord Procurement Group reserve the right to extend any such date. Economic Operators should also note that during the contract period other Department for Social Development Registered Housing Associations in Northern Ireland may join Accord Procurement Group by acceding to the contract (and thus increase the overall housing stock) and require services to be provided to them under the contracts awarded as part of this competition. For a list of all Registered Housing Associations that may potentially seek to use these contracts, economic operators should refer to the Department for Social Development website www.dsdni.gov.uk.

VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures

The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 2890235111
Fax: +44 2890313508

VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Appeals must be lodged in accordance with the "Public Contract Regulations 2006 as amended"
VI.3.3)Service from which information about the lodging of appeals may be obtained

The High Court, Royal Courts of Justice
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
Telephone: +44 2890235111
Fax: +44 2890313508

VI.4)Date of dispatch of this notice:
20.12.2013