DARD - Supply and Delivery of A Wheeled Tree Harvester Including Repairs and Spare Parts.
Contract notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Department for Agriculture and Rural Development
c/o Clare House, 303 Airport Road
Contact point(s): Project_15030
BT3 9ED Belfast
UNITED KINGDOM
E-mail:
Internet address(es):
General address of the contracting authority: www.dfp.gov.uk/cpd
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
DARD - Supply and Delivery of A Wheeled Tree Harvester Including Repairs and Spare Parts.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
DARD Forest Service has a requirement for supply and delivery of a wheeled tree harvester, along with a spare parts and repair provision to back up the Forest Service Workshops. The contract will have an initial period of 10 years with 2 options to extend the contract for further periods of 12 months. During this time the contractor will be responsible for carrying out repairs and supplying spare parts as and when required.
II.1.6)Common procurement vocabulary (CPV)
16600000, 16340000, 16820000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
As stated in the Tender Documentation.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 144 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: As stated in the tender documentation.
Minimum level(s) of standards possibly required: As stated in the tender documentation.
Minimum level(s) of standards possibly required: As stated in the tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Tenderers must meet the requirements for both the company and personnel experience if their tender bid is to be assessed further.
Minimum level(s) of standards possibly required:
Company Experience
The Tenderer must provide two (2) detailed case study examples within the last 3 years demonstrating their experience in supplying, repairing and providing spare parts for wheeled tree harvesters. The examples must provide a full detailed description to include:
- Name of Service Provider/s;
- Case study title and description;
- Dates for commencement and completion;
- Details of the work undertaken and outcomes achieved including the Wheeled Tree Harvester supplied;
- Personnel Experience;
Tenderers are required to provide details of relevant experience of proposed personnel who will be responsible for carrying out repairs on Forest Service Sites. This should include the names of the proposed personnel along with the relevant training certificates demonstrating they are qualified to repair the type of machinery detailed within the specification.
Tenderers must meet the requirements for both the company and personnel experience if their tender bid is to be assessed further.
Minimum level(s) of standards possibly required:
Company Experience
The Tenderer must provide two (2) detailed case study examples within the last 3 years demonstrating their experience in supplying, repairing and providing spare parts for wheeled tree harvesters. The examples must provide a full detailed description to include:
- Name of Service Provider/s;
- Case study title and description;
- Dates for commencement and completion;
- Details of the work undertaken and outcomes achieved including the Wheeled Tree Harvester supplied;
- Personnel Experience;
Tenderers are required to provide details of relevant experience of proposed personnel who will be responsible for carrying out repairs on Forest Service Sites. This should include the names of the proposed personnel along with the relevant training certificates demonstrating they are qualified to repair the type of machinery detailed within the specification.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
Project_15030
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 22.1.2014 - 14:59
IV.3.4)Time limit for receipt of tenders or requests to participate
22.1.2014 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Date: 22.1.2014 - 15:00
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
Performance Management
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Central Procurement Directorate (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.”
Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~:
- Enter your correct business and user details
- Note the username you chose and click ‘Save' when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the ‘PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
- Click on the relevant PQQ/ ITT to access the content.
- Click the ‘Express Interest' button at the top of the page.
- This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page.
(This is a secure area reserved for your projects only)
- You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box
3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining)
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor's performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in the Central Procurement Directorate (CPD) for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.”
Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register
- Accept the terms and conditions and click ‘continue'- Enter your correct business and user details
- Note the username you chose and click ‘Save' when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the ‘PQQs / ITTs Open To All Suppliers' link.
(These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier)
- Click on the relevant PQQ/ ITT to access the content.
- Click the ‘Express Interest' button at the top of the page.
- This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page.
(This is a secure area reserved for your projects only)
- You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box
3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining)
- You can now use the ‘Messages' function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
11.12.2013