Provision of Cleaning Services.
Voluntary ex ante transparency notice
Section I: Contracting authority/entity
I.1)Name, addresses and contact point(s)
Northern Ireland Fire and Rescue Service
1 Seymour Street
For the attention of: Chief Fire Officer
BT27 4SX Lisburn
UNITED KINGDOM
Telephone: +44 2892664221
E-mail:
Fax: +44 2892677402
Internet address(es):
General address of the contracting authority/entity: www.nifrs.org
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Public order and safety
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
Provision of Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: UKNO.
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: UKNO.
NUTS code UKN
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Provision of Cleaning Services to Northern Ireland Fire and Rescue Service properties.
II.1.5)Common procurement vocabulary (CPV)
90910000
II.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 470 000 GBP
Section IV: Procedure
IV.1)Type of procedure
Negotiated without publication of a contract notice / call for competition
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive: no
Extreme urgency brought about by events unforeseeable by the contracting entity and in accordance with the strict conditions stated in the Directive no
Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: yes
Service contract awarded to the successful candidate or one of them after a design contest: no
All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or inacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria: no
This Northern Ireland Fire and Rescue Service contract for the provision of cleaning services is a continuation of the existing contract with the current service providers. The contract is being continued to failitate the re-tender of this process in conjunction with another Public Sector Body. It is anticipated that this collaborative contract will be advertised in March / April 2014 to enable a replacement contract to commence on the 1st November 2014. Northern Ireland Fire and Rescue Service will refrain from making the contract award for a period of 10 calendar days from the issue of this notice.
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The products involved are manufactured purely for the purpose of research, experiment, study or development under the conditions stated in the Directive: no
Extreme urgency brought about by events unforeseeable by the contracting entity and in accordance with the strict conditions stated in the Directive no
Additional works/deliveries/services are ordered under the strict conditions stated in the Directive: no
New works/services, constituting a repetition of existing works/services and ordered in accordance with the strict conditions stated in the Directive: yes
Service contract awarded to the successful candidate or one of them after a design contest: no
All tenders submitted in reply to an open procedure, a restricted procedure or competitive dialogue were irregular or inacceptable. Only those tenderers were included in the negotiations which have satisfied the qualitative selection criteria: no
This Northern Ireland Fire and Rescue Service contract for the provision of cleaning services is a continuation of the existing contract with the current service providers. The contract is being continued to failitate the re-tender of this process in conjunction with another Public Sector Body. It is anticipated that this collaborative contract will be advertised in March / April 2014 to enable a replacement contract to commence on the 1st November 2014. Northern Ireland Fire and Rescue Service will refrain from making the contract award for a period of 10 calendar days from the issue of this notice.
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
T3169
IV.3.2)Previous publication(s) concerning the same contract
Contract notice
Notice number in the OJEU: 2008/S 152-205179 of 4.8.2008
Section V: Award of contract
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Resource
Innovation House Temple Point Business Park Bullerthorpe Lane Colton Leeds
LS15 9JL Leeds
UNITED KINGDOM
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 168 200 GBP
Excluding VAT
Value: 168 200 GBP
Excluding VAT
V.5)Information about subcontracting
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Mount Charles Catering
Ascot House 24-31 Shaftesbury Square Belfast
BT2 7DB Belfast
UNITED KINGDOM
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 216 100 GBP
Excluding VAT
Value: 216 100 GBP
Excluding VAT
V.5)Information about subcontracting
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Island Cleaning Services
Unit 10 Glenand Centre 5 Blackstaff Way
BT11 9DS Belfast
UNITED KINGDOM
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 65 300 GBP
Excluding VAT
Value: 65 300 GBP
Excluding VAT
V.5)Information about subcontracting
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
MacClean (NI) Ltd
Units 8 +16 Holly Business Park Kennedy Way Industrial Estate
BT11 9DT Belfast
UNITED KINGDOM
V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 20 400 GBP
Excluding VAT
Value: 20 400 GBP
Excluding VAT
V.5)Information about subcontracting
Section VI: Complementary information
VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
9.12.2013