UWE/029/2013E Media Services.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
University of the West of England
Coldharbour Lane
For the attention of: Andrew Parsons
BS16 1QY Bristol
UNITED KINGDOM
Telephone: +44 1173283959
E-mail:
Fax: +44 1173283985
Internet address(es):
General address of the contracting authority: http://www.uwe.ac.uk
Address of the buyer profile: http://www.uwe.ac.uk/finance/purchasing/welcome/profile.shtml
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
UWE/029/2013E Media Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 13: Advertising services
Service category No 13: Advertising services
NUTS code UKK11
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The University is looking to appoint an agency to take the role of Lead and coordinate other agencies on a UWE tendered framework (to include digital, video, creative and PR services) where appropriate.
The successful supplier will act as a lead agency in three principle areas on behalf of the University:
- Media Planning and Buying;
- Advertising Campaign Planning and Management;
- Account Management.
The successful supplier will act as a lead agency in three principle areas on behalf of the University:
- Media Planning and Buying;
- Advertising Campaign Planning and Management;
- Account Management.
To receive an electronic copy of the Pre-Qualification Questionnaire, please register at: https://in-tendhost.co.uk/he/aspx/Home and express your interest online.
Please note that UWE will be closed from 16:00 on Friday 20.12.2013 and will re-open at 8:30 on Thursday 2.1.2014. Any expressions of interest or queries received after 15:30 on Friday 20th December will not be responded to until 2.1.2014.II.1.6)Common procurement vocabulary (CPV)
79340000, 79341100, 79341200, 79341400, 79413000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The University is looking to appoint an agency to take the role of Lead and coordinate other agencies on a UWE tendered framework (to include digital, video, creative and PR services) where appropriate.
The successful supplier will act as a lead agency in three principle areas on behalf of the University:
- Media Planning and Buying,
- Advertising Campaign Planning and Management,
- Account Management.
Range: between 1 000 000 and 2 000 000 GBP
The successful supplier will act as a lead agency in three principle areas on behalf of the University:
- Media Planning and Buying,
- Advertising Campaign Planning and Management,
- Account Management.
To receive an electronic copy of the Pre-Qualification Questionnaire, please register at: https://in-tendhost.co.uk/he/aspx/Home and express your interest online.
Estimated value excluding VAT:Range: between 1 000 000 and 2 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Failure to complete thie Pre-Qualification Questionnaire in full may result in automatic disqualification.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: UWE reserves the right to take reliability with regard to past performance into account when evaluating suppliers. Where required, the information required to demonstrate compliance with the minimum standard for reliability having regard to past performance is set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: UWE reserves the right to take reliability with regard to past performance into account when selecting suppliers.
Minimum level(s) of standards possibly required: UWE reserves the right to take reliability with regard to past performance into account when selecting suppliers.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As per the Pre-Qualification Questionnaire. Documentation can be obtained by expressing an interest at: https://in-tendhost.co.uk/he/aspx/Home
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 1
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
UWE/029/2013E
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 3.1.2014 - 14:30
Payable documents: no
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
10.1.2014 - 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
University of the West of England
UNITED KINGDOM
Body responsible for mediation procedures
University of the West of England
UNITED KINGDOM
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision is communicated to bidders. This period allows the unsuccessful bidders to consider the decision and highlight any errors in the award process.
The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and the relative scores of the unsuccessful bidder. It will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006, as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement Miscellaneous Amendments) Regulations 2011, set out the time frame within which aggrieved parties who have been harmed or are at risk of a breach of the rules may take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 30 days from the date when the economic operator in question first knew or ought to have known that grounds for the bringing of proceedings have arisen. The Court may extend the 30 day period in a particular case if it is considered that there is good reason for so doing, up to a period of 3 months from the actual or deemed date of knowledge of the economic operator. The court may order the setting aside of the award decision or may order the Contracting Authority to amend many document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness or may order that the contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending on the circumstances) or otherwise 6 months.
Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.
The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender and the relative scores of the unsuccessful bidder. It will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006, as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement Miscellaneous Amendments) Regulations 2011, set out the time frame within which aggrieved parties who have been harmed or are at risk of a breach of the rules may take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought within 30 days from the date when the economic operator in question first knew or ought to have known that grounds for the bringing of proceedings have arisen. The Court may extend the 30 day period in a particular case if it is considered that there is good reason for so doing, up to a period of 3 months from the actual or deemed date of knowledge of the economic operator. The court may order the setting aside of the award decision or may order the Contracting Authority to amend many document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness or may order that the contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending on the circumstances) or otherwise 6 months.
Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.
VI.4.3)Service from which information about the lodging of appeals may be obtained
University of the West of England
UNITED KINGDOM
VI.5)Date of dispatch of this notice:
6.12.2013