Provision of Non Life Insurances.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Belfast City Council
Finance & Resources Department, 24 Adelaide Street
For the attention of: David Smith
BT2 8GD Belfast
UNITED KINGDOM
Telephone: +44 2890320202
E-mail:
Fax: +44 2890270393
Internet address(es):
General address of the contracting authority: http://www.belfastcity.gov.uk
Further information can be obtained from: Willis Limited
Floor 3 Centrepoint, 24 Ormeau Avenue
For the attention of: Shauna Graham
BT2 8HS Belfast
UNITED KINGDOM
Telephone: +44 2890895090
E-mail:
Internet address: http://www.willis.com
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Willis Limited
Floor 3 Centrepoint, 24 Ormeau Avenue
For the attention of: Shauna Graham
BT2 8HS Belfast
UNITED KINGDOM
Telephone: +44 2890895090
E-mail:
Internet address: http://www.willis.com
Tenders or requests to participate must be sent to: Willis Limited
Floor 3 Centrepoint, 24 Ormeau Avenue
For the attention of: Shauna Graham
BT2 8HS Belfast
UNITED KINGDOM
Telephone: +44 2890895090
E-mail:
Internet address: http://www.willis.com
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Non Life Insurances.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code UKN01
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Provision of Non Life Insurances.
II.1.6)Common procurement vocabulary (CPV)
66510000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion
in days: 365 (from the award of the contract)
Information about lots
Lot No: 1 Lot title: Material Damage Insurance1)Short description
Material Damage Insurance (including Business Interruption)
2)Common procurement vocabulary (CPV)
66515200
3)Quantity or scope
Estimated value excluding VAT:
Range: between 348 755 and 426 256 GBP
Range: between 348 755 and 426 256 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Employers Liability Insurance
1)Short description
Employers Liability
2)Common procurement vocabulary (CPV)
66516000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 56 250 and 68 750 GBP
Range: between 56 250 and 68 750 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Motor Fleet Insurance
1)Short description
Motor Fleet
2)Common procurement vocabulary (CPV)
66514110
3)Quantity or scope
Estimated value excluding VAT:
Range: between 67 500 and 82 500 GBP
Range: between 67 500 and 82 500 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Professional Indemnity Insurance
1)Short description
Professional Indemnity Insurance
2)Common procurement vocabulary (CPV)
66516500
3)Quantity or scope
Estimated value excluding VAT:
Range: between 16 866 and 20 614 GBP
Range: between 16 866 and 20 614 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Crime
1)Short description
Crime
2)Common procurement vocabulary (CPV)
66515411
3)Quantity or scope
Estimated value excluding VAT:
Range: between 14 690 and 17 953 GBP
Range: between 14 690 and 17 953 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Personal Accident & Travel Insurance
1)Short description
Personal Accident & Travel Insurance
2)Common procurement vocabulary (CPV)
66512000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 262 and 1 542 GBP
Range: between 1 262 and 1 542 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Engineering Insurance
1)Short description
Engineering Insurance, Engineering Business Interruption, Computer, Hired in Plant
2)Common procurement vocabulary (CPV)
66519200
3)Quantity or scope
Estimated value excluding VAT:
Range: between 17 960 and 21 952 GBP
Range: between 17 960 and 21 952 GBP
4)Indication about different date for duration of contract or starting/completion
in days: 365 (from the award of the contract)
5)Additional information about lots
Lot No: 8 Lot title: Engineering Inspection
1)Short description
Engineering Inspection
2)Common procurement vocabulary (CPV)
66519200
3)Quantity or scope
Estimated value excluding VAT:
Range: between 144 190 and 176 232 EUR
Range: between 144 190 and 176 232 EUR
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Contractors All Risks Insurance
1)Short description
Contractors All Risks Insurance
2)Common procurement vocabulary (CPV)
66513200
3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 073 and 1 311 GBP
Range: between 1 073 and 1 311 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: Internet & Email Insurance
1)Short description
Internet & Email Insurance
2)Common procurement vocabulary (CPV)
66516500
3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 980 and 2 420 GBP
Range: between 1 980 and 2 420 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Public Liability
1)Short description
Public / Products Liability
2)Common procurement vocabulary (CPV)
66516000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 59 112 and 72 248 GBP
Range: between 59 112 and 72 248 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Property Damage All Risks
1)Short description
Property Damage All Risks including theft, money & exhibition
2)Common procurement vocabulary (CPV)
66515200
3)Quantity or scope
Estimated value excluding VAT:
Range: between 24 173 and 29 550 GBP
Range: between 24 173 and 29 550 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 13 Lot title: Officials Indemnity
1)Short description
Officials Indemnity Insurance
2)Common procurement vocabulary (CPV)
66516500
3)Quantity or scope
Estimated value excluding VAT:
Range: between 21 846 and 26 700 GBP
Range: between 21 846 and 26 700 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 14 Lot title: Special Events Insurance
1)Short description
Special Events Insurance
2)Common procurement vocabulary (CPV)
66510000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 30 933 and 37 807 GBP
Range: between 30 933 and 37 807 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
None required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Tenderers will be required to be regulated by the appropriate national regulatory body such as the UK Prudential Regulation Authority / Financial Conduct Authority.
2. Tenderers must confirm if their company or any of their company's directors, partners or anyone in an equivalent position e.g. any other senior managers who have powers of representation, design or control, have any convictions relating to any of the offences listed under Regulation 23(1) of the Public Contracts Regulations
2. Tenderers must confirm if their company or any of their company's directors, partners or anyone in an equivalent position e.g. any other senior managers who have powers of representation, design or control, have any convictions relating to any of the offences listed under Regulation 23(1) of the Public Contracts Regulations
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Financial strength - Insurers must hold a minimum Credit Rating of BBB stable with Standard & Poors or
equivalent with another recognised rating company
equivalent with another recognised rating company
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Insurers must be able to provide evidence of their last three years' experience and capability of providing Insurance and claims services for contracts of the same nature
Insurers must be able to provide evidence of their last three years' experience and capability of providing Insurance and claims services for contracts of the same nature
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated below
1. Lowest Cost. Weighting 65
2. Claims Handling. Weighting 10
3. Breath of Cover. Weighting 15
4. Added Value Benefits. Weighting 10
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.1.2014 - 15:00
IV.3.4)Time limit for receipt of tenders or requests to participate
13.1.2014 - 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
14.1.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: Annual
Estimated timing for further notices to be published: Annual
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Belfast City Council
Finance & Resources Department 24 Adelaide Street
BT2 8GD Belfast
UNITED KINGDOM
E-mail:
Telephone: +44 2890320202
Internet address: http://www.belfastcity.gov.uk
Fax: +44 2890270393
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 day calendar standstill period (or 15 days if non-electronic or fax methods used) at the point that information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved then the Public contract Regulations 2006 (England, Wales and Northern Ireland) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
4.12.2013