Abacus Housing Consortium- Cleaning Service Ref:AM/CS/13-14.
Contract notice
Services
Section I: Contracting authority
Abacus Housing Consortium
c/o Helm House 38-52 Lisburn Road
For the attention of: Nichola Casey
BT9 6AA Belfast
UNITED KINGDOM
Telephone: +44 2890320485
E-mail:
Fax: +44 2890330402
Internet address(es):
General address of the contracting authority: http://www.helmhousing.org
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
Helm Housing Ltd
Helm House, 38-52 Lisburn Road
BT9 6AA Belfast
UNITED KINGDOM
Oaklee Homes Group
37-41 May Street
BT1 4DN Belfast
UNITED KINGDOM
Section II: Object of the contract
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code
- Helm Housing Association
- Oaklee Homes Group
Abacus Housing Consortium is procuring the services for the Member Housing Associations. Economic Operators should also note that during the contract period other Department for Social Development Registered Housing Associations in Northern Ireland may join AHC by acceding to the contract and require works to be provided to them under the contract awarded as part of this completion. For a list of all Registered Housing Associations that may potentially seek to use this Contract Economic Operators should refer to the Department for Social Development website www.dsdni.gov.uk
The Economic Operator shall provide the following Services:- Cleaning Services to include but not limited to the following - Cleaning of communal areas including entrances, hallways, corridors, lifts, driveways and paths. Cleaning of void properties and offices as required
- The contract will cover the whole of Northern Ireland and to approximately -
Helm Housing - 100 schemes and head office.
Oaklee Homes Group - 70 schemes and head office.
90911000, 90911200, 90918000, 90919200
The estimated fee value, excluding VAT, of the Services is GBP 700 000 per annum.
Helm Housing approx. GBP 350 000 per annum.
Oaklee Homes Group approx. GBP 350 000 per annum.
Estimated value excluding VAT:
Range: between 3 500 000 and 4 500 000 GBP
Number of possible renewals: 4
Section III: Legal, economic, financial and technical information
Description of particular conditions: AHC may require Parent Company guarantees and/or Performance Bonds as applicable to be entered into.
The contract period will be on a one year rolling contract to a maximum of 5 years. It is proposed that the contract will include for contractual breaks on an annual basis. Progression to subsequent years will be subject to meeting the performance requirements as detailed within the tender documents.
Information and formalities necessary for evaluating if the requirements are met: Conditions for participation in the competition is set out in detail in the memorandum of information and prequalification questionnaire. The economic operator and/or members of the consortium must meet the requirements set out in Regulation 23 of the Public Contracts Regulations 2006. The memoradum of information and applicable prequalification questionnaire are available for download from www.helmhousing.org
Minimum level(s) of standards possibly required: Comply with the requirements of the appropriate section in the application prequalification questionnaire and memorandum of information. The memoradum of information and applicable prequalification questionnaire are available for download from www.helmhousing.org
Economic Operators and/or members of the consortium
are required to complete the appropriate section in
the applicable prequalification questionnaire (PQQ1)
(please refer to the momoradum of information for
further information), as to their techical capacity in
accordance with the provisions of EC Directive 2004/18/
EC and in accordance with Regulation 25 of the
Public Contracts Regulations 2006. The applicable
memorandum of information and prequalification
questionnaire are available for download from
Minimum level(s) of standards possibly required:
In particular and without prejudice, to the generality of the foregoing the economic operator and/or members of the consortium is required to comply with the requirements of the applicable memorandum of information and prequalification questionaire (PQQ1)
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: The objective criteria for choosing the limited number of economic operators (economic and financialstanding, technical and professional ability) will be detailed in the applicable memorandum of information andprequalification questionnaire, which can be downloaded from www.helmhousing.org Where there is a tie for 6thplace, then all Economic Operators in 6th place will be invited to tender. For the purposes of this exercise a tiefor 6th place is deemed to occur where two or more Economic Operators have identical scores or a score within 5 marks (out of a score of 100) of the 6th place score.
Payable documents: no
Section VI: Complementary information
All documentation including the memoradum of information and prequalification questionnaires can be downloaded from www.helmhousing.org The cost of responding to the prequalification questionnire and any subsequent invitation to tender and participation in the project will be bourne soley by each economic operator participating. Economic Operators should note that Helm reserves the right to cancel this procurement process at any stage without reason or cost reimbursement. Any expenditure, work or effort undertaken prior to the contract award is at the sole risk of the Economic Operator participating in this procurement process.