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This is a DAC for the renewal of licences for Records NI until the Records NI Managed Service contract expires in July 2016.

Voluntary ex ante transparency notice

This notice is covered by: Directive 2004/18/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Department of Finance and Personnel Northern Ireland (DFPNI) ESS IT Assist
Craigantlet Buildings, Stormont
For the attention of: Kellie Batey
BT4 3SX Belfast

Internet address(es):

General address of the contracting authority/entity:

Address of the buyer profile:

I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
General public services
1.4)Contract award on behalf of other contracting authorities/entities
The contracting authority/entity is purchasing on behalf of other contracting authorities/entities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract
DAC - IT Assist - Extension of TRIM Software Support.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northern Ireland


II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
This is a DAC for the renewal of licences for Records NI until the Records NI Managed Service contract expires in July 2016.
II.1.5)Common procurement vocabulary (CPV)


II.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 791 102 GBP

Section IV: Procedure

IV.1)Type of procedure
Negotiated without publication of a contract notice / call for competition
Justification for the choice of the negotiated procedure without prior publication of a contract notice in the OJEU in accordance with Directive 2004/18/EC
The works/goods/services can be provided only by a particular tenderer for reasons that are: connected with the protection of exclusive rights
There is a derogation under the Public Contracts Regulations 2006 (as amended) to award a contract to a single supplier for reasons connected with the protection of exclusive rights for technical reasons (regulation 14 1 (a) (iii))
On the basis that this relates to the renewal of licences for an existing managed service until 31/07/2016 it may be possible to rely on derogation due to exclusive rights.
IV.2)Award criteria
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority/entity
IV.3.2)Previous publication(s) concerning the same contract

Section V: Award of contract

Contract No: Project_14740 Lot title: DAC - DFP ITAssist Extension of TRIM Software Support
V.1)Date of contract award decision:
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken

Hewlett-Packard Company
Forsyth House, Cromac Square
BT2 8LA Belfast

V.4)Information on value of contract
Initial estimated total value of the contract:
Value: 791 102 GBP
V.5)Information about subcontracting

Section VI: Complementary information

VI.1)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
Central Procurement Directorate will refrain from making the contract award for a period of 10 calendar from the issue of this notice.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals The authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
VI.3.3)Service from which information about the lodging of appeals may be obtained

Central Procurement Directorate
Clare House, 303 Airport Road West
BT3 9ED Belfast
Internet address:

VI.4)Date of dispatch of this notice: