Provision of Marketing Print Services to the Northern Ireland Colleges of Further and Higher Education.
Contract notice
Services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Southern Regional College
Patrick Street
Contact point(s): Procurement at Southern Regional College
For the attention of: Jenny Wilson
BT358DN Newry
UNITED KINGDOM
Telephone: +44 2830259769
E-mail:
Internet address(es):
General address of the contracting authority: http://www.src.ac.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Education
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Belfast Metropolitan College
7 Queens Road
BT3 9DT Belfast
UNITED KINGDOM
North West Regional College
Strand Road
BT48 7AL Londonderrry
UNITED KINGDOM
Northern Regional College
Farm Lodge Buildings
BT43 7DF Ballymena
UNITED KINGDOM
South West College
2 Mountjoy Road
BT79 7AH Omagh
UNITED KINGDOM
South Eastern Regional College
39 Castle Street
BT27 4SU Lisburn
UNITED KINGDOM
Southern Regional College
Patrick Street
BT35 8DN Newry
UNITED KINGDOM
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Marketing Print Services to the Northern Ireland Colleges of Further and Higher Education.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: UKN - Northern Ireland.
NUTS code
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: UKN - Northern Ireland.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement
Framework agreement with a single operator
Range: between 250 000 and 750 000 GBP
Duration of the framework agreement
Duration in months: 12Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:Range: between 250 000 and 750 000 GBP
II.1.5)Short description of the contract or purchase(s)
This is the Tender issued by Southern Regional College [the College] on 24.10.2013 for the appointment of provider of Marketing Print Services to the Northern Ireland Colleges of Further and Higher Education:
Belfast Metropolitan College
Northern Regional College
North West Regional College
South Eastern Regional College
Southern Regional College
South West College
This tender exercise is being managed by Southern Regional College on behalf of the Participants who are the six Northern Ireland Further and Higher Education Colleges.
Upon conclusion of this tender exercise, the intention is to appoint a single supplier to provide print services to the Participants.
Note, that while the award process is being managed by the Southern Regional College, that each of the participants will sign individual contracts with the appointed supplier. Likewise the day-to-day working relationships shall be between the appointed print supplier and the individual Participants. The role of the Southern Regional College is therefore as facilitator of the collaborative procurement.
This tender process now seeks to provide print services to each Participant for one year (from the commencement date stated in the confirmation of award letter) with the option to extend for two further twelve month periods. The anticipated commencement date is 13.1.2014.
Belfast Metropolitan College
Northern Regional College
North West Regional College
South Eastern Regional College
Southern Regional College
South West College
This tender exercise is being managed by Southern Regional College on behalf of the Participants who are the six Northern Ireland Further and Higher Education Colleges.
Upon conclusion of this tender exercise, the intention is to appoint a single supplier to provide print services to the Participants.
Note, that while the award process is being managed by the Southern Regional College, that each of the participants will sign individual contracts with the appointed supplier. Likewise the day-to-day working relationships shall be between the appointed print supplier and the individual Participants. The role of the Southern Regional College is therefore as facilitator of the collaborative procurement.
This tender process now seeks to provide print services to each Participant for one year (from the commencement date stated in the confirmation of award letter) with the option to extend for two further twelve month periods. The anticipated commencement date is 13.1.2014.
II.1.6)Common procurement vocabulary (CPV)
22000000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
This contract relates to the provision of Print Services to the six Northern Ireland Colleges of Further & Higher Education. The duration of the contract will be 12 months with a unilateral option exercisable by the participants to extend the contract for a futher period of up to 12 months on two occasions.
Estimated value excluding VAT:
Range: between 250 000 and 750 000 GBP
Estimated value excluding VAT:
Range: between 250 000 and 750 000 GBP
II.2.2)Information about options
Options: yes
Description of these options: The participants may require a unilateral option exercisable by the participants to extend the contract for a maximum period of one year (12 months) on two occasions beyond the one year (12 month) term dependent on annual performance.
Description of these options: The participants may require a unilateral option exercisable by the participants to extend the contract for a maximum period of one year (12 months) on two occasions beyond the one year (12 month) term dependent on annual performance.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 12 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Parental Company Guarantees and/or other guarantees of performance and/ or financial standing may be required if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
See tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See tender documentation.
Description of particular conditions: See tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: See tender documentation.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: All applicants are expected to submit a response to the tender in the form issued by the Contracting Authority.
Minimum level(s) of standards possibly required: See tender documentation.
Minimum level(s) of standards possibly required: See tender documentation.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
All applicants are expected to submit a response to the tender in the form issued by the Contracting Authority.
Minimum level(s) of standards possibly required:
See tender documentation.
All applicants are expected to submit a response to the tender in the form issued by the Contracting Authority.
Minimum level(s) of standards possibly required:
See tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
T031-13/14
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
9.12.2013 - 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Place:
Southern Regional College , Patrick Street, Newry , Co Down BT35 8DN.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
All discussion and correspondence will be deemed to be strictly subject to contract until the formal contract is entered into. The formal contract with each participant will not be binding until it has been signed and dated by the duly authorised representatives.
All Applicants should note that the Authority will be closed for the Christmas holiday period from the 20.12.2013 until 2.1.2014 and will not be available to address queries, provide information, receive documents or perform any other administrative tasks during that period.
Tender documentation is available from Southern Regional College. Requests via e-mail -
The Authority will not be liable for any costs incurred by Applicants in preparing their tender response for this requirement.All discussion and correspondence will be deemed to be strictly subject to contract until the formal contract is entered into. The formal contract with each participant will not be binding until it has been signed and dated by the duly authorised representatives.
All Applicants should note that the Authority will be closed for the Christmas holiday period from the 20.12.2013 until 2.1.2014 and will not be available to address queries, provide information, receive documents or perform any other administrative tasks during that period.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
24.10.2013