Transport Services Branch (TSB) of the PSNI is seeking to establish a call-off arrangement for the supply of nearly new amd used vehicles. Following an evaluation process, as detailed in the tender documentation, PSNI intend to appoint a minimum of 3 ...
Contract award notice
Supplies
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Police Service of Northern Ireland
c/o 151 Belfast Road, Carrickfergus
BT38 8PL Belfast
UNITED KINGDOM
E-mail:
Internet address(es):
General address of the contracting authority: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract
PSNI - Supply and Delivery of Nearly New and Used Vehicles.
II.1.2)Type of contract and location of works, place of delivery or of performance
Supplies
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.
Purchase
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN
II.1.3)Information about a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Short description of the contract or purchase(s)
Transport Services Branch (TSB) of the PSNI is seeking to establish a call-off arrangement for the supply of nearly new amd used vehicles. Following an evaluation process, as detailed in the tender documentation, PSNI intend to appoint a minimum of 3 companies to a select list (Appointed Companies).
Each time there is a requirement, a mini competition will be held amongst all parties listed on the call off arrangement. Each party will be issued with an Invitation to Tender via the eSourcingNI portal. Parties will then be required to log-in to eSourcingNI where they will be able to access the tender pricing matrix. This matrix is then to be completed and uploaded into eSourcingNI as per the instructions issued with the pricing matrix.
PSNI / CPD will then assess the response received against each individual vehicle for compliance with the mandatory vehicle requirements as stipulated within the Pricing matrix.
Failure to meet any of the mandatory vehicle requirements for a specific vehicle will result in the price tendered being excluded from the evaluation.
Those submissions that fully meet the mandatory vehicle requirements will be evaluated on the basis of the cost price submitted in order to identify which company is offering the best price for each individual vehicle. The lowest priced vehicle will be purchased subject to PSNI business case approvals.
Orders under this call off arrangement will be placed on an individual vehicle basis and not an overall price tendered for all vehicles on the pricing matrix.
Each time there is a requirement, a mini competition will be held amongst all parties listed on the call off arrangement. Each party will be issued with an Invitation to Tender via the eSourcingNI portal. Parties will then be required to log-in to eSourcingNI where they will be able to access the tender pricing matrix. This matrix is then to be completed and uploaded into eSourcingNI as per the instructions issued with the pricing matrix.
PSNI / CPD will then assess the response received against each individual vehicle for compliance with the mandatory vehicle requirements as stipulated within the Pricing matrix.
Failure to meet any of the mandatory vehicle requirements for a specific vehicle will result in the price tendered being excluded from the evaluation.
Those submissions that fully meet the mandatory vehicle requirements will be evaluated on the basis of the cost price submitted in order to identify which company is offering the best price for each individual vehicle. The lowest priced vehicle will be purchased subject to PSNI business case approvals.
Orders under this call off arrangement will be placed on an individual vehicle basis and not an overall price tendered for all vehicles on the pricing matrix.
II.1.5)Common procurement vocabulary (CPV)
34100000
II.1.6)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.2)Total final value of contract(s)
II.2.1)Total final value of contract(s)
Value: 2 000 000,00 GBP
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.2)Award criteria
IV.2.1)Award criteria
Lowest price
IV.2.2)Information about electronic auction
An electronic auction has been used: yes
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority
Project Number 10003.
IV.3.2)Previous publication(s) concerning the same contract
Section V: Award of contract
Contract No: 10003V.1)Date of contract award decision:
22.3.2013
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Charles Hurst Group Ltd
62 Boucher Road
BT12 6LR Belfast
UNITED KINGDOM
E-mail:
Internet address: www.charleshurstgroup.co.uk
V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: 10003
V.1)Date of contract award decision:
22.3.2013
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Courtesy Vehicle Solutions Ltd
Scottish Provident Building, 7 Donegall Square West
BT1 6JH Belfast
UNITED KINGDOM
E-mail:
Internet address: http://www.courtesyvehiclesolutions.com
V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: 10003
V.1)Date of contract award decision:
22.3.2013
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Donnelly Finance & Leasing Ltd
45 Mallusk Road
BT36 4PS Newtownabbey
UNITED KINGDOM
E-mail:
Internet address: www.donnellygroup.co.uk
V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: 10003
V.1)Date of contract award decision:
22.3.2013
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Gormley Motors
95 Dromore Road, Co Tyrone
BT78 5JH Omagh
UNITED KINGDOM
E-mail:
Internet address: www.gormleymotors.co.uk
V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: 10003
V.1)Date of contract award decision:
22.3.2013
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
John Mulholland Motor Group
211a Castle Road, Co Antrim
BT41 2EB Randalstown
UNITED KINGDOM
E-mail:
Internet address: www.johnmulhollandmotors.com
V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: 10003
V.1)Date of contract award decision:
22.3.2013
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
MONAGHAN BROTHERS LTD
DRUMHAW LISNASKEA , CO FERMANAGH
BT92 0JB ENNISKILLEN
UNITED KINGDOM
E-mail:
Internet address: www.monaghanbros.co.uk
V.4)Information on value of contract
V.5)Information about subcontracting
Contract No: 10003
V.1)Date of contract award decision:
22.3.2013
V.2)Information about offers
V.3)Name and address of economic operator in favour of whom the contract award decision has been taken
Shelbourne Motors
334 Tandragee Road , Co Armagh
BT62 3RB Portadown
UNITED KINGDOM
E-mail:
Internet address: www.shelbournemotors.com
V.4)Information on value of contract
V.5)Information about subcontracting
Section VI: Complementary information
VI.1)Information about European Union funds
VI.2)Additional information:
Suppliers Instructions How to Express Interest in this Tender:
3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register - Accept the terms and conditions and click ‘continue' - Enter your correct business and user details - Note the username you chose and click ‘Save' when complete - You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender - Login to the portal with the username/password - Click the ‘PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant PQQ/ ITT to access the content. - Click the ‘Express Interest' button at the top of the page. - This will move the PQQ /ITT into your ‘My PQQs/ My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments' in the ‘PQQ/ ITT Details' box.3. Responding to the tender - Click ‘My Response' under ‘PQQ/ ITT Details', you can choose to ‘Create Response' or to ‘Decline to Respond' (please give a reason if declining) - You can now use the ‘Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response' button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
VI.3)Procedures for appeal
VI.3.1)Body responsible for appeal procedures
VI.3.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.3.3)Service from which information about the lodging of appeals may be obtained
VI.4)Date of dispatch of this notice:
22.3.2013